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PROCUREMENT OPPORTUNITY

Needle Exchange Packs and Service

NI Public Health Agency · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:09.

Opportunity overview

Business Services Organisation (BSO), Procurement and Logistics Service (PaLS) sought through this tender opportunity to appoint a supplier for the provision of a Needle Exchange Packs and Service throughout their nominated sites in Northern Ireland.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

EXCHANGE SUPPLIES LIMITED

Matched by number
Published award value
£5.4m
Awarded
9 Oct 2025
Award ID
1
Status
active
Identifier
GB-COH 04549601
Location
Dorchester, UKK25, DT1 1RD, United Kingdom

Classification

  • CPV33000000 — Medical equipments, pharmaceuticals and personal care products

Lots

  • Lot 1£3.3m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
6018003
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
1 Sept 2025, 23:59

Tender Period

Ends
31 Jul 2025, 15:00

Enquiry period

Ends
15 Jul 2025, 15:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Additional Procurement Categories

services

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
3,277,355.26
Currency
GBP
Including VAT
3,932,826.31

Options

Description
The Buyer reserves the right to increase the product range depending on Service User requirements. The estimated values quoted in FRM03.N38 allow for potential growth and increases to the service.

Renewal

Description
The Buyer will have the option to extend the contract for any period or periods together totalling no more than 48 months. Extension exercised where the Buyer gives the Supplier no less than three Months' written notice before the expiry of the current Contract Period.

Award criteria

Weighting Description
The Award Criteria is as detailed in the Tender documentation.

Criteria

Criterion 1
Name
Quality – Mandatory Quality (Specification)
Type
quality
Description
Pass/Fail as detailed in the Tender documentation.
Criterion 2
Name
Quality - Scored Assessment
Type
quality
Description
56% as detailed in the Tender documentation.
Criterion 3
Name
Social Value
Type
quality
Description
14% as detailed in the Tender documentation.
Criterion 4
Name
Price
Type
price
Description
30% as detailed in the Tender documentation.
Criterion 5
Name
Quality – Mandatory Quality (Product Assessment)
Type
quality
Description
Pass/Fail as detailed in the Tender documentation.

Contract period

Ends
31 Dec 2028, 23:59
Starts
1 Jun 2026, 00:00
Max Extent Date
31 Dec 2032, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
33000000
Scheme
CPV
Description
Medical equipments, pharmaceuticals and personal care products

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
036187-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
30 Jun 2025, 15:37

Planning and budget

No Engagement Notice Rationale
N/A

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWNJ-1991-NGDW
Name
Regional Business Services Organisation, Procurement and Logistics Service
Role Details
Tendering Service for HSCNI

Roles

procuringEntity
processContactPoint

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT12 6HU
Country Name
United Kingdom
Street Address
77 Boucher Crescent

Identifier

Id
PWNJ-1991-NGDW
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PGGH-1787-BZLL
Name
NI Public Health Agency

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT28BS
Country Name
United Kingdom
Street Address
4th Floor , 12-22 Linenhall Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PGGH-1787-BZLL
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-PPON-PTLM-8233-CDNV
Name
Strategic planning and performance group

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT2 8BS
Country Name
United Kingdom
Street Address
12-22 Linenhall Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PTLM-8233-CDNV
Scheme
GB-PPON

Contact

Organisation 4
Id
GB-COH-04549601
Name
EXCHANGE SUPPLIES LIMITED

Roles

supplier

Address

Region
UKK25
Country
GB
Locality
Dorchester
Postal Code
DT1 1RD
Country Name
United Kingdom
Street Address
1 Great Western Industrial Centre

Details

Vcse
Yes
Scale
sme
Sheltered Workshop
Yes
Public Service Mission Organization
No

Identifier

Id
04549601
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PRXB-4815-NLXG
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
10 Oct 2025, 00:00
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
14 Oct 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
33000000
Scheme
CPV
Description
Medical equipments, pharmaceuticals and personal care products

Value

Amount
5,375,058.94
Currency
GBP
Including VAT
6,450,070.73

Options

Description
The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements. The contract value quoted allows for potential growth and increases to the service.

Renewal

Description
The Buyer has the option to extend the contract for any period or periods together totalling no more than 48 months. Extension exercised where the Buyer gives the Supplier no less than three Months' written notice before the expiry of the current Contract Period.

Documents

Entry 1
Id
065258-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
14 Oct 2025, 15:10

Suppliers

Supplier 1
Id
GB-COH-04549601
Name
EXCHANGE SUPPLIES LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
24 Oct 2025, 23:59

Related lots

1

Contract period

Ends
31 Dec 2028, 23:59
Starts
1 Jan 2026, 00:00
Max Extent Date
31 Dec 2032, 23:59

Standstill Period

Ends
23 Oct 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Needle Exchange Packs and Service
Status
active
Award ID
1
Date Signed
24 Oct 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
5,375,058.94
Currency
GBP
Including VAT
6,450,070.73

Period

Ends
31 Dec 2028, 23:59
Starts
1 Jan 2026, 00:00
Max Extent Date
31 Dec 2032, 23:59

Options

Description
The right to additional purchases while the contract is valid. The Buyer reserves the right to increase the product range depending on Service User requirements. The contract value quoted allows for potential growth and increases to the service.

Renewal

Description
The Buyer has the option to extend the contract for any period or periods together totalling no more than 48 months.

Documents

Entry 1
Id
074407-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
17 Nov 2025, 13:59

Agreed Metrics

Entry 1
Id
1
Title
Core Contract Elements
Description
Confirm that you remain compliant in all elements of the service listed within Schedule 2 (Specification) throughout the monitoring period. In particular please outline the following information: 1. Confirm percentage of deliveries made next day if order is made before 3pm for the reporting period. Target for next day deliveries is 90% 2. All sites to have at least one annual monitoring visit from supplier. Confirm number of monitoring visits completed within monitoring period. 3. Monitoring of web shop activity through Neo360 system. Outline number of transactions and analysis of trends in terms of client profile, post code analysis, substance reported and equipment dispensed. 4. Contribute to PHA reporting for Northern Ireland through sharing of data and analysis which could help develop the service in terms of both needle exchange and naloxone. 5. Outline of complaints received and action taken.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 2
Id
2
Title
Engagement and Involvement
Description
Ensuring engagement and involvement of those with lived experience throughout the lifespan of the contract. Complete 3 engagement sessions with people with lived experience annually throughout the life of the contract. Outline method of contact, numbers in attendance, actions agreed and developments made.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 3
Id
3
Title
Innovation
Description
Ensure the needle and syringe exchange service in Northern Ireland is at the forefront of innovation and responding in a timely and effective way to emerging drug trends. Outline product developments implemented within the monitoring period and how they are responding to the needs of service users and emerging drug trends. Minimum of 1 product development per year throughout the life of the contract.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 4
Id
4
Title
Training
Description
Develop and deliver harm reduction training for needle exchange practitioners. Facilitate 2 needle and syringe training sessions per year. One for new needle exchange practitioners and one refresher course for experienced practitioners. Courses should last one day with a minimum of 30 participants. Participant evaluations should be completed and feedback summarised.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 5
Id
5
Title
Social Value
Description
Monitor the social, economic and environmental impact of this contract activity on society, local community and the wellbeing of people, especially targeting the health population of people who inject drugs. Offer employment opportunities to people impacted by the harm of substance use. This measurable objective is set at a minimum of 30% of your workforce. Linking with the involvement KPI, outline how people with lived experience have been involved in the codesign and coproduction of any project developments. Outline how you work in partnership with community and voluntary organisations in Northern Ireland to support them in the delivery of harm reduction services. Outline how you strive to minimize the environmental impact of the work generated through this contract.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3

Recorded locations

  • Buyer location · Belfast · UKN06 · BT28BS · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05561c-2025-11-17T13:59:29ZTender notice on Find a Tender ·