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PROCUREMENT OPPORTUNITY

250018 - Contract for the Provision of Grounds Maintenance Services

Queen's University Belfast · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:13.

Opportunity overview

​​The University invites tenders from competent providers of Grounds Maintenance Services.  The service will include grass cutting, hedge clipping, shrub pruning, trimming back ivy/ creepers, weed and moss control, and leaf and litter clearance across multiple areas including student and staff accommodation.  ​  ​The service will be carried out in a manner that is in accordance with good practice in the Grounds Maintenance Service Industry.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Dalzell Landscape Company Ltd

Matched by number
Published award value
£250k
Awarded
7 Sept 2025
Award ID
1
Status
active
Identifier
GB-COH NI039448
Location
Holywood, UKN09, BT18 9RN, United Kingdom

Classification

  • CPV77314000 — Grounds maintenance services

Lots

  • Lot LOT-0001£250k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
250018
Status
complete
Published risks
The total area maintained may increase or decrease by approximately 10-20% depending on future acquisition or disposal of university land or buildings. The frequency and volume of service delivery (e.g. grass cutting, hedge trimming, path maintenance) may vary by approximately ± 15% due to seasonal factors, evolving site use, or sustainability priorities. The University may require additional one-off services such as storm damage clearance or event-related support, which may increase the annual value of the contract by up to 10% in any given year. Potential increase to labour costs due to inflation and rising real living wage (RLW).
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Submit via in-tend: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Procurement Method Details
Open procedure

Covered By

GPA
CPTPP

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
27 Jun 2030, 23:59

Expected award period

Ends
19 Aug 2025, 23:59

Tender Period

Ends
30 Jul 2025, 16:00

Enquiry period

Ends
22 Jul 2025, 16:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0001
Status
complete
Has Renewal
Yes

Value

Amount
250,000
Currency
GBP
Including VAT
300,000

Renewal

Description
1 year with the option to extend by up to a further 48 months, subject to satisfactory annual review and at Queen's discretion

Award criteria

Weighting Description
The contract will be awarded based on a combination of technical criteria (40%) and price (60%). The technical criteria will include project methodology (20%), service delivery (10%) and sustainable procurement (10%). The price criteria accounts for the remaining 60% of the overall score.

Criteria

Criterion 1
Name
Simple description
Type
price
Description
The contract will be awarded based on a combination of technical criteria (40%) and price (60%). The technical criteria will include project methodology (20%), service delivery (10%) and sustainable procurement (10%). The price criteria accounts for the remaining 60% of the overall score.

Contract period

Ends
1 Oct 2026, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
1 Oct 2030, 23:59

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKN06
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKN06
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
77314000
Scheme
CPV
Description
Grounds maintenance services

Published documents

Entry 1
Id
L-1
Description
Suppliers wishes to expressed an interest in this tender must register on the In-Tend portal and download the documents from the web address
Document Type
biddingDocuments
Entry 2
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 3
Id
035721-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
27 Jun 2025, 11:57
Entry 4
Id
035728-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
27 Jun 2025, 12:01

Buyer, suppliers and contacts

Organisation 1
Id
GB-NIC-101788
Name
Queen's University Belfast

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT7 1NN
Country Name
United Kingdom
Street Address
University Rd

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
101788
Scheme
GB-NIC

Contact

Name
Brooklyn Carville
Telephone
02890972126
Organisation 2
Id
GB-COH-NI039448
Name
Dalzell Landscape Company Ltd

Roles

supplier

Address

Region
UKN09
Country
GB
Locality
Holywood
Postal Code
BT18 9RN
Country Name
United Kingdom
Street Address
190 Church Road

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
NI039448
Scheme
GB-COH

Contact

Telephone
07702222614
Organisation 3
Id
GB-COH-01795094
Name
Ground Control Ltd.

Roles

tenderer

Address

Region
UKH37
Country
GB
Locality
Billericay
Postal Code
CM12 0EQ
Country Name
United Kingdom
Street Address
Radford Way

Details

Vcse
No
Scale
large

Identifier

Id
01795094
Scheme
GB-COH
Organisation 4
Id
GB-COH-NI032749
Name
The Landscaping Centre

Roles

tenderer

Address

Region
UKG33
Country
GB
Locality
Coventry
Postal Code
CV4 8JP
Country Name
United Kingdom
Street Address
Westwood Business Park, Westwood Way

Details

Vcse
No
Scale
large

Identifier

Id
NI032749
Scheme
GB-COH

Award information

Award 1
Id
1
Date
8 Sept 2025, 00:00
Title
250018 - Contract for the Provision of Grounds Maintenance Services
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
17 Sept 2025, 00:00

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Id
77314000
Scheme
CPV
Description
Grounds maintenance services

Value

Amount
250,000
Currency
GBP
Including VAT
300,000

Options

Description
The University may require additional one-off services such as storm damage clearance or event-related support. Option to extend the contract by up to a further 48 months.

Renewal

Description
Subject to satisfactory annual review, with the option to extend the contract by up to a further 48 months. This option to extend shall be entirely at the discretion of Queen’s and shall be subject to satisfactory review of performance.

Documents

Entry 1
Id
057500-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
17 Sept 2025, 17:12

Suppliers

Supplier 1
Id
GB-COH-NI039448
Name
Dalzell Landscape Company Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
30 Sept 2025, 23:59

Related lots

LOT-0001

Contract period

Ends
30 Sept 2026, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
30 Sept 2030, 23:59

Standstill Period

Ends
26 Sept 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
250018 - Contract for the Provision of Grounds Maintenance Services
Status
active
Award ID
1
Date Signed
1 Oct 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
250,000
Currency
GBP
Including VAT
300,000

Period

Ends
30 Sept 2026, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
30 Sept 2030, 23:59

Options

Description
The University may require additional one-off services such as storm damage clearance or event-related support. Option to extend the contract by up to a further 48 months.

Renewal

Description
Subject to satisfactory annual review, with the option to extend the contract by up to a further 48 months. This option to extend shall be entirely at the discretion of Queen’s and shall be subject to satisfactory review of performance.

Documents

Entry 1
Id
064381-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
10 Oct 2025, 17:19

Agreed Metrics

Entry 1
Id
1
Title
Grass cutting – times and heights
Description
> 90% of grass cut to a satisfactory height or number of cuts

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 2
Id
2
Title
Shrub and Hedge Maintenance
Description
> 90% of shrub pruning and hedge cutting to within an acceptable standard

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 3
Id
3
Title
Weed control
Description
> 90% of all weeds controlled over the site

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 4
Id
4
Title
Removal of all cuttings
Description
> 90% of all cuttings removed from all sites for recycling

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 5
Id
5
Title
Litter and Leaf clearance
Description
> 90% of all Litter and leaf clearance to an acceptable manner from all sites for recycling.

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 6
Id
6
Title
Call out response times
Description
> 90% of all call outs responded to within time frame

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 7
Id
7
Title
Staff identification and reporting
Description
> 90% of time staff reporting to the Treehouse reception and all staff identifiable by uniform

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 8
Id
8
Title
Health and safety – accidents or near misses, chemical spillages
Description
No accidents or near misses reported; Health and Safety robustly managed

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 9
Id
9
Title
Contract management and administration
Description
> 90% of all complaints dealt with promptly and accurately and invoices correct

Observations

Entry 1
Id
frequency

Period

Duration In Months
12

Recorded locations

  • Buyer location · Belfast · UKN06 · BT7 1NN · United Kingdom
  • Delivery location · UKN06 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0554f9-2025-10-10T17:19:45+01:00Tender notice on Find a Tender ·