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PROCUREMENT OPPORTUNITY

2425-44-DTS-AT Student Records System (SITS)

Sheffield Hallam University · compiled

Tender information last checkedLast checked 30 Sept 2026, 04:52.

Opportunity overview

Sheffield Hallam University needs to purchase a student Records Management System (SITS). This is a critical system for the University supporting its core operations.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Tribal Education Limited

Matched by number
Contract value
£2.5m
Awarded
Not supplied
Contract signed
25 Jun 2025
Award ID
035657-2025-1
Status
active
Identifier
GB-COH 4163300
Location
Sheffield, UKE32, United Kingdom

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV72300000 — Data services

Lots

  • The University requires a long-term contract for a modern, standardised student records management solution to replace its current highly customised and outdated implementation of SITS. To meet this need, a 5-year contract will be awarded to Tribal for the provision of SITS under the Higher Education Full Service (HEFS) licensing model. This contract will be procured via the APUC/UCISA Framework Agreement, which provides a standardised costing model based on HESA student numbers. The agreement aligns with the University's Operational Improvement Programme and supports the adoption of standard SITS functionality in line with sector-wide developments.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
2425-44-DTS-AT
Status
complete
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
This contract has been awarded via a direct call off through the AUPC Framework for Student Information Management Systems and Associated Services (ITS1050 AP)

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Description
The University requires a long-term contract for a modern, standardised student records management solution to replace its current highly customised and outdated implementation of SITS. To meet this need, a 5-year contract will be awarded to Tribal for the provision of SITS under the Higher Education Full Service (HEFS) licensing model. This contract will be procured via the APUC/UCISA Framework Agreement, which provides a standardised costing model based on HESA student numbers. The agreement aligns with the University's Operational Improvement Programme and supports the adoption of standard SITS functionality in line with sector-wide developments.

Options

Description
The contract is for 5 years with the option to extend for a further 2 years

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
70%
Criterion 2
Type
price
Description
Price 30%

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Sheffield

Delivery locations

Entry 1
Region
UKE32

Additional Classifications

Entry 1
Id
72300000
Scheme
CPV
Description
Data services

Buyer, suppliers and contacts

Organisation 1
Id
GB-UKPRN-10005790
Name
Sheffield Hallam University

Roles

buyer

Address

Region
UKE32
Locality
Sheffield
Postal Code
S11WB
Country Name
United Kingdom
Street Address
City Campus

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Id
10005790
Scheme
GB-UKPRN
Legal Name
Sheffield Hallam University

Contact

Organisation 2
Id
GB-COH-4163300
Name
Tribal Education Limited

Roles

supplier

Address

Region
UKE32
Locality
Sheffield
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
4163300
Scheme
GB-COH
Legal Name
Tribal Education Limited
Organisation 3
Id
GB-FTS-10248
Name
Sheffield Hallam University

Roles

reviewBody

Address

Locality
Sheffield
Country Name
United Kingdom

Identifier

Legal Name
Sheffield Hallam University

Award information

Award 1
Id
035657-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-COH-4163300
Name
Tribal Education Limited

Related lots

1

Contracts and changes

Entry 1
Id
035657-2025-1
Status
active
Award ID
035657-2025-1
Date Signed
26 Jun 2025, 00:00

Value

Amount
2,505,780
Currency
GBP

Recorded locations

  • Buyer location · Sheffield · UKE32 · S11WB · United Kingdom
  • Delivery location · UKE32

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0554cf-2025-06-27T10:47:06+01:00compiled ·