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PROCUREMENT OPPORTUNITY

Guestroom Cleaning

UNIVERSITY OF LANCASTER · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:05.

Opportunity overview

The requirement is to manage the cleaning servicesof the 80 bedrooms in the Guest Rooms block 7 days a week, all year round. They only shut during the Easter and Christmas period when the University closes. We expect the successful supplier to be able to clean the guest rooms 7 days a week over the year, and plan for the times of the year when the Guest Rooms are at full occupancy(June-September). Plus, over the vacation periods,support with the cleaning of any student blocks that are sold externally to visitors. Cleaning services includes • Full room clean upon departure • Room refresh during stay • Cleaning of communal areas such foyer areas and corridors • Shared kitchens • Deep cleaning

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

MARGARET CLEANING SOLUTIONS LTD

Matched by number
Published award value
£696.3k
Awarded
7 Aug 2025
Award ID
1
Status
active
Identifier
GB-COH 12307106
Location
Lancaster, UKD44, LA1 4LU, United Kingdom

Classification

  • CPV90911100 — Accommodation cleaning services

Lots

  • Lot 1£150k

Documents and notices

  • Contract details notice on Find a TenderOpen source ↗
  • Contract award notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • This ITT is available through the University's electronic tendering (e-tendering) portal: In-Tend https://in-tendhost.co.uk/lancaster/aspx/Home Tenderers must submit their responses to the ITT through the portal. All aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal. Use of the portal does not require the purchase of high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the portal and advice/training is free of charge. Advice is available on system use only, and not for basic IT skills or software set up. In-Tend Support: Phone: 0845 557 8079 E-mail: support@in-tend.com Web : https://in-tendhost.co.uk/lancaster/aspx/Help The University is committed to utilising this portal for all current and future business/procurement opportunities. Users only need register (for free) with the portal once to obtain long term access to the University's tender information.Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
SP/25/1412
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
This ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal: In-tend https://in-tendhost.co.uk/lancaster/aspx/Home Tenderers must submit their responses to the ITT through this same portal. In-Tend Support: Phone: 0845 557 8079 E-mail: support@in-tend.com Web : https://in-tendhost.co.uk/lancaster/aspx/Help
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
25 Jun 2027, 23:59

Expected award period

Ends
4 Aug 2025, 23:59

Tender Period

Ends
23 Jul 2025, 10:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
150,000
Currency
GBP
Including VAT
180,000

Renewal

Description
The initial contract term will be 24 months, plus 12 months plus 12 months (extension dependent on service quality and mutual agreement).

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Price
Type
price

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
30 Sept 2027, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
30 Sept 2029, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As set out in the Tender Documents
Criterion 2
Type
technical
Description
As set out in the Tender Documents

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKD
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90911100
Scheme
CPV
Description
Accommodation cleaning services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Description
This ITT is available through the University's electronic tendering (e-tendering) portal: In-Tend https://in-tendhost.co.uk/lancaster/aspx/Home Tenderers must submit their responses to the ITT through the portal. All aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal. Use of the portal does not require the purchase of high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the portal and advice/training is free of charge. Advice is available on system use only, and not for basic IT skills or software set up. In-Tend Support: Phone: 0845 557 8079 E-mail: support@in-tend.com Web : https://in-tendhost.co.uk/lancaster/aspx/Help The University is committed to utilising this portal for all current and future business/procurement opportunities. Users only need register (for free) with the portal once to obtain long term access to the University's tender information.
Document Type
biddingDocuments
Entry 3
Id
035176-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
25 Jun 2025, 16:05

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-RC000657
Name
UNIVERSITY OF LANCASTER

Roles

buyer

Address

Region
UKD44
Country
GB
Locality
Lancaster
Postal Code
LA1 4YW
Country Name
United Kingdom
Street Address
Bailrigg

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
RC000657
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PHYT-3516-XDZY
Scheme
GB-PPON
Organisation 2
Id
GB-COH-12307106
Name
MARGARET CLEANING SOLUTIONS LTD

Roles

supplier

Address

Region
UKD44
Country
GB
Locality
Lancaster
Postal Code
LA1 4LU
Country Name
United Kingdom
Street Address
20 Kempton Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
12307106
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PDYY-5821-MHMX
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
8 Aug 2025, 00:00
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
8 Aug 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKD
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90911100
Scheme
CPV
Description
Accommodation cleaning services

Value

Currency
GBP
Including VAT
696,326

Renewal

Description
12 months plus 12 months allowable extensions

Documents

Entry 1
Id
061091-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
30 Sept 2025, 18:21

Suppliers

Supplier 1
Id
GB-COH-12307106
Name
MARGARET CLEANING SOLUTIONS LTD

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
10 Oct 2025, 23:59

Related lots

1

Contract period

Ends
9 Oct 2027, 23:59
Starts
10 Oct 2025, 00:00
Max Extent Date
9 Oct 2029, 23:59

Standstill Period

Ends
9 Oct 2025, 23:59

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
10 Oct 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Currency
GBP
Including VAT
696,326

Period

Ends
12 Oct 2027, 23:59
Starts
13 Oct 2025, 00:00
Max Extent Date
12 Oct 2029, 23:59

Renewal

Description
12 months plus 12 months allowable extensions

Documents

Entry 1
Id
064236-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
10 Oct 2025, 14:53

Agreed Metrics

Entry 1
Id
1
Title
Health & Safety and Legislative Compliance
Entry 2
Id
2
Title
Quality of Work
Entry 3
Id
3
Title
Reactive Response
Entry 4
Id
4
Title
On-Time Completion
Entry 5
Id
5
Title
Invoicing/Payment
Entry 6
Id
6
Title
Client Relationship/Communication
Entry 7
Id
7
Title
Contractor Supervision and Management
Entry 8
Id
8
Title
Sustainability
Entry 9
Id
9
Title
Attendance at Contract Review meetings

Recorded locations

  • Buyer location · Lancaster · UKD44 · LA1 4YW · United Kingdom
  • Delivery location · UKD · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0553a2-2025-10-10T14:53:29+01:00Tender notice on Find a Tender ·