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PROCUREMENT OPPORTUNITY

Service and Maintenance of Renewable Energy, Heating and Hot Water Systems

Wrexham County Borough Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:54.

Opportunity overview

Wrexham County Borough Council (WCBC) has provisionally awarded a sole Contractor to carry out the servicing and maintenance of renewable energy, heating and hot water systems, including the installation and replacement of equipment as and when necessary. The contract period will be for an initial two years with the option to extend for a further two periods of two years (2+2+2). The Contracted Work will be let under a JCT Measured Term Contract (MTC). The scope of work in this contract contains the servicing of air source heat pumps, solar thermal hot water systems, unvented hot water systems, and Electric Hyco Water Heaters, including all associated pipe work, fittings and building works. The successful Contractor will be required to provide a 24-hour emergency call out service, 365 days a year. The Contractor will also respond to any call outs in relation to a failure of the heating or hot water systems. This is also to include any associated pipework or fittings. The contracted work will be undertaken at a variety of locations including residential housing/dwellings, “void” dwellings and Sheltered Housing Units. The successful Contractor will be expected to travel across the County Borough.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

LIBERTY GAS GROUP LIMITED

Match pending…
Published award value
£1.5m
Awarded
7 Aug 2025
Award ID
1
Status
pending
Identifier
GB-PPON PHPJ-7251-YBPM
Location
Leatherhead, UKJ26, KT22 7SW, United Kingdom

Classification

  • CPV45232141 — Heating works
  • CPV45331000 — Heating, ventilation and air-conditioning installation work
  • CPV50720000 — Repair and maintenance services of central heating

Lots

  • Lot 1£1.5m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
Proc 25-72
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
etenderWales Reference: Project_ 59688 itt_ 118142 To access the tender documentation and submit a response to this opportunity, please follow the below instructions. 1. Register your company on the etenderWales portal (this is only required once) - https://etenderwales.bravosolution.co.uk. Supplier registration video - https://app.screencast.com/2srN0n260W9nX 2. Express an Interest in the tender. Login to the portal with the username/password. Click the “Open Access PQQs/ITTs” link (These are Invitations to Tender open to any registered supplier). Click on the relevant PQQ/ITT to access the content. Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. This will move the PQQ/ITT into your “My PQQ/ITTs” page. (This is a secure area reserved for your projects only). Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box. 3. Responding to the tender. You can now choose to “Reply” or “Reject” (please give a reason if rejecting); You can now use the ‘Messages' function to communicate with the buyer and seek any clarification; Note the deadline for completion, then follow the onscreen instructions to complete the ITT; There may be a mixture of online and offline actions for you to perform (there is detailed online help available). 4. Technical Assistance. If you require any further assistance use the online help, or the Bravo etenderWales help desk is available Mon – Fri (8:00 – 18:00) on: email: E-mail: help@bravosolution.co.uk phone: +44 800 069 8634 / Fax: +44 2070800480 Live Chat is available via the homepage - https://etenderwales.bravosolution.co.uk.
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
2 Jun 2031, 23:59

Expected award period

Ends
5 Aug 2025, 23:59

Tender Period

Ends
25 Jul 2025, 12:00

Enquiry period

Ends
18 Jul 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en
cy

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
1,500,000
Currency
GBP
Including VAT
1,800,000

Options

Description
Throughout the duration of this Contract it may be possible that the quantities involved increase and that additional sites / locations are added. The Council is committed to reducing its carbon emissions and the renewable energy solutions covered within this contract are one way in which the Council is reducing its emissions. As a result of this, the quantities involved within this contract may increase over the coming years if the Council seeks to utilise more renewable energy, heating and hot water systems to support carbon reduction/net zero targets, although the Council cannot guarantee that there will be any sort of increase at the time of tender. It may also be possible that the Council receives additional funding, or an increase in budget, that will allow for an increase in service provision / units / or equivalent supplied through this Contract. Where additional funding / budget becomes available, regardless of its source, the Council may request the successful Contractor to increase or enhance the service being provided. Examples include: - An increase in the number of renewable energy, heating and / or hot water systems to be serviced, maintained, and / or installed through this Contract. - Additional staffing resources, equipment or systems where relevant. Please note that the Council cannot guarantee that there will be any increase or that any of the detail contained within this section will come to fruition.

Renewal

Description
Option to extend for a further two periods of two years

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Price
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
31 Aug 2027, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2031, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As per the tender documentation available within etenderWales
Criterion 2
Type
technical
Description
As per the tender documentation available within etenderWales

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL23
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50720000
Scheme
CPV
Description
Repair and maintenance services of central heating
Entry 2
Id
45331000
Scheme
CPV
Description
Heating, ventilation and air-conditioning installation work
Entry 3
Id
45232141
Scheme
CPV
Description
Heating works

Published documents

Entry 1
Id
L-1
Description
Guidance on how to access etenderWales / tender documentation
Document Type
biddingDocuments
Entry 2
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 3
Id
034823-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
24 Jun 2025, 15:59

Planning and budget

No Engagement Notice Rationale
Standardised requirement with established suppliers in the market. Timescales don't make it practical either

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PJHN-6516-JQNZ
Name
Wrexham County Borough Council

Roles

buyer

Address

Region
UKL23
Country
GB
Locality
Wrexham
Postal Code
LL11 1AR
Country Name
United Kingdom
Street Address
Commissioning Procurement and Contract Management Unit

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PJHN-6516-JQNZ
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PHPJ-7251-YBPM
Name
LIBERTY GAS GROUP LIMITED

Roles

supplier

Address

Region
UKJ26
Country
GB
Locality
Leatherhead
Postal Code
KT22 7SW
Country Name
United Kingdom
Street Address
Wates House

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PHPJ-7251-YBPM
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
8 Aug 2025, 00:00
Title
Service and Maintenance of Renewable Energy, Heating and Hot Water Systems
Status
pending
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
8 Aug 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL23
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50720000
Scheme
CPV
Description
Repair and maintenance services of central heating
Entry 2
Id
45331000
Scheme
CPV
Description
Heating, ventilation and air-conditioning installation work
Entry 3
Id
45232141
Scheme
CPV
Description
Heating works

Value

Amount
1,500,000
Currency
GBP
Including VAT
1,800,000

Options

Description
Throughout the duration of this Contract it may be possible that the quantities involved increase and that additional sites / locations are added. The Council is committed to reducing its carbon emissions and the renewable energy solutions covered within this contract are one way in which the Council is reducing its emissions. As a result of this, the quantities involved within this contract may increase over the coming years if the Council seeks to utilise more renewable energy, heating and hot water systems to support carbon reduction/net zero targets, although the Council cannot guarantee that there will be any sort of increase at the time of tender. It may also be possible that the Council receives additional funding, or an increase in budget, that will allow for an increase in service provision / units / or equivalent supplied through this Contract. Where additional funding / budget becomes available, regardless of its source, the Council may request the successful Contractor to increase or enhance the service being provided. Examples include: - An increase in the number of renewable energy, heating and / or hot water systems to be serviced, maintained, and / or installed through this Contract. - Additional staffing resources, equipment or systems where relevant. Please note that the Council cannot guarantee that there will be any increase or that any of the detail contained within this section will come to fruition.

Renewal

Description
Option to extend for two additional periods of 2 years (2 + 2)

Documents

Entry 1
Id
047264-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
8 Aug 2025, 13:32

Suppliers

Supplier 1
Id
GB-PPON-PHPJ-7251-YBPM
Name
LIBERTY GAS GROUP LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
29 Aug 2025, 23:59

Related lots

1

Contract period

Ends
31 Aug 2027, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2031, 23:59

Standstill Period

Ends
19 Aug 2025, 23:59

Recorded locations

  • Buyer location · Wrexham · UKL23 · LL11 1AR · United Kingdom
  • Delivery location · UKL23 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0552ce-2025-08-08T13:32:58+01:00Tender notice on Find a Tender ·