ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Property and Asset Management Software System

North East Lincolnshire Borough Council · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:48.

Opportunity overview

This is a comprehensive software system to manage the Authority's property and asset portfolios.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

CIVICA UK LIMITED

Matched by number
Published award value
£210.8k
Awarded
23 Jun 2025
Award ID
1
Status
active
Identifier
GB-COH 01628868
Location
London, UKI44, SE1 9LQ, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-055217
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
1. Description of the Requirement: The TechForge Property Asset Management System (IT System) is essential for managing the Council's property and asset portfolio. This IT System ensures compliance with statutory regulations, financial transparency, and efficient management of property-related costs and maintenance schedules. 2. Reason for Direct Award: The IT System contract cannot be awarded on the basis of a competitive tendering procedure due to extreme and unavoidable urgency. The urgency is not attributable to any act or omission of the contracting authority and could not have been foreseen by the contracting authority. 3. Background: The IT System has been delivered via our regeneration partner, Equans and Equans contracted with Civica, as a subcontractor, to deliver services on behalf of the Council under the regeneration contract. However, the contract with Equans is coming to an end on 30 June 2025. We are contractually obliged to novate the IT System contract between Equans and Civica for the TechForge system, upon the expiry of the regeneration contract. However, during discussions regarding the novation of the IT contract to the Council, Civica expressed a preference to contract on current terms, as the IT System contract to be novated was outdated. The updated contract to be entered into with Civica provides the same commercial position as the original IT System contract but is now up to date with legislative requirements. The contract was agreed by the parties on the 16 June 2025 and no delay was present in the process. 4. Justification for Urgency: If a direct award is not made for the updated contract, the Council would still be obliged to contract with Civica under the original IT System contract. In addition, failure to enter into the updated contract would mean the Authority would lose access to the atabase holding details of its property portfolio and would be unable to comply with its statutory requirements. Therefore, there is no option but to contract with Civica for the delivery of the TechForge system. The urgency of this situation is unavoidable and not due to any fault of the contracting authority. The immediate procurement of this system is crucial to ensure the continued management of the Council's property and asset portfolio without disruption. 5. Conclusion: Given the extreme and unavoidable urgency, and the necessity of the TechForge system for the Council's operations, a direct award to Civica is justified under Schedule 5 of the Procurement Act 2023.

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
urgency

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PXNN-3676-XCQV
Name
North East Lincolnshire Borough Council

Roles

buyer

Address

Region
UKE13
Country
GB
Locality
Grimsby
Postal Code
DN31 1HU
Country Name
United Kingdom
Street Address
Municipal Offices, Town Hall Square

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PXNN-3676-XCQV
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-01628868
Name
CIVICA UK LIMITED

Roles

supplier

Address

Region
UKI44
Country
GB
Locality
London
Postal Code
SE1 9LQ
Country Name
United Kingdom
Street Address
Southbank Central, 30 Stamford Street

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
01628868
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PCMJ-9641-QWWM
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
24 Jun 2025, 00:00
Title
Property and Asset Management Software System
Status
active
Has Options
Yes
Above Threshold
Yes
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKE13
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKE13
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE13
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
72220000
Scheme
CPV
Description
Systems and technical consultancy services
Entry 3
Id
72250000
Scheme
CPV
Description
System and support services
Entry 4
Id
72260000
Scheme
CPV
Description
Software-related services

Value

Amount
210,768
Currency
GBP
Including VAT
252,922

Options

Description
The right to additional purchases while the contract is valid. The system has bolt on modules which the Authority may use to facilitate workflow (e.g. module for automated interaction with Authority's finance system).

Documents

Entry 1
Id
034537-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
23 Jun 2025, 19:56
Entry 2
Id
034568-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
24 Jun 2025, 09:13

Suppliers

Supplier 1
Id
GB-COH-01628868
Name
CIVICA UK LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
24 Jun 2025, 23:59

Related lots

1

Contract period

Ends
21 Jun 2028, 23:59
Starts
24 Jun 2025, 00:00

Contracts and changes

Entry 1
Id
1
Title
Property and Asset Management Software System
Status
active
Award ID
1
Date Signed
24 Jun 2025, 00:00
Has Options
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
The contract is below the £5million threshold and 3 KPIs are not required

Value

Amount
210,768
Currency
GBP
Including VAT
252,922

Period

Ends
21 Jun 2028, 23:59
Starts
24 Jun 2025, 00:00

Options

Description
The system has bolt on modules which the Authority may use to facilitate workflow (e.g. module for automated interaction with Authority's finance system).

Documents

Entry 1
Id
045551-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
4 Aug 2025, 11:13

Recorded locations

  • Buyer location · Grimsby · UKE13 · DN31 1HU · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-055217-2025-08-04T11:13:04+01:00Transparency notice on Find a Tender ·