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PROCUREMENT OPPORTUNITY

Property Condition Surveys and Insurance Valuation Surveys 2025/26 (Corporate Estate & Schools)

Cumberland Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:45.

Opportunity overview

The condition survey data is required to enable Cumberland Council to develop a prioritised programme of planned maintenance for their properties. The survey data shall also be used to inform and enable Cumberland Council's strategic asset management objectives supporting decisions relating to retention, disposal and investment. Additionally, the surveys will seek to identify where deleterious materials have been used within the portfolio so that their condition can be monitored. The specialist surveys relate to five sites where specific construction methods are known to exist, and these construction methods have been known to fail historically. These additional surveys seek to ensure the construction methods and components are not failing in these properties. There is a requirement also under work stream, for the surveying consultants to provide 'Reinstatement Valuations' so that this data can be provided to our insurers.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

OAKLEAF SURVEYING LTD

Matched by number
Published award value
£823.8k
Awarded
13 Oct 2025
Award ID
1
Status
active
Identifier
GB-COH 06151373
Location
Leicester, UKF21, LE1 6LP, United Kingdom

Classification

  • CPV71000000 — Architectural, construction, engineering and inspection services

Lots

  • Lot 1£1m

Documents and notices

  • Contract details notice on Find a TenderOpen source ↗
  • Contract award notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN779245 in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity.Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN779245
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
035554-2025
Description
Submission date has been moved back to the 8th August 2025. Subsequently this has moved other key dates including the award decision date, contract start and end date.
Entry 2
Id
037435-2025
Description
Clarification period extended to 12noon 14th July 2025.

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
13 Sept 2025, 23:59

Tender Period

Ends
8 Aug 2025, 12:00

Enquiry period

Ends
14 Jul 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
1,000,000
Currency
GBP
Including VAT
1,200,000

Renewal

Description
At Cumberland Councils Discretion, the contract period may be extended by up to 6 months.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
Social Value
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Name
Price
Type
price

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
12 Mar 2027, 23:59
Starts
13 Oct 2025, 00:00
Max Extent Date
12 Sept 2027, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKD1
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD1
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKD1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
71000000
Scheme
CPV
Description
Architectural, construction, engineering and inspection services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Description
Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN779245 in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity.
Document Type
biddingDocuments
Entry 3
Id
034005-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
20 Jun 2025, 11:33
Entry 4
Id
035554-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
26 Jun 2025, 17:26
Entry 5
Id
037435-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
4 Jul 2025, 13:14

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PJGX-9191-DYLV
Name
Cumberland Council

Roles

buyer

Address

Region
UKD12
Country
GB
Locality
Carlisle
Postal Code
CA1 1RD
Country Name
United Kingdom
Street Address
Cumbria House, 107-117 Botchergate

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PJGX-9191-DYLV
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-06151373
Name
OAKLEAF SURVEYING LTD

Roles

supplier

Address

Region
UKF21
Country
GB
Locality
Leicester
Postal Code
LE1 6LP
Country Name
United Kingdom
Street Address
Peat House

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
06151373
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PVWW-1369-YZVN
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
14 Oct 2025, 00:00
Title
Property Condition Surveys and Insurance Valuation Surveys 2025/26 (Corporate Estate & Schools)
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
20 Oct 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKD1
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
71000000
Scheme
CPV
Description
Architectural, construction, engineering and inspection services

Value

Amount
823,805
Currency
GBP
Including VAT
988,566

Renewal

Description
The contract period may be extended by up to 6 months.

Documents

Entry 1
Id
066725-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
20 Oct 2025, 13:48

Suppliers

Supplier 1
Id
GB-COH-06151373
Name
OAKLEAF SURVEYING LTD

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
17 Nov 2025, 23:59

Related lots

1

Contract period

Ends
3 May 2027, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
1 Nov 2027, 23:59

Standstill Period

Ends
29 Oct 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Property Condition Surveys and Insurance Valuation Surveys 2025/26 (Corporate Estate & Schools)
Status
active
Award ID
1
Date Signed
18 Nov 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Amount
823,805
Currency
GBP
Including VAT
988,566

Period

Ends
31 Mar 2027, 23:59
Starts
24 Nov 2025, 00:00
Max Extent Date
30 Sept 2027, 23:59

Renewal

Description
The contract period may be extended by up to 6 months

Documents

Entry 1
Id
085642-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
23 Dec 2025, 09:14

Recorded locations

  • Buyer location · Carlisle · UKD12 · CA1 1RD · United Kingdom
  • Delivery location · UKD1 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0550c1-2025-12-23T09:14:52ZTender notice on Find a Tender ·