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PROCUREMENT OPPORTUNITY

Providing Soft Facility Management Services to British Embassy in Kathmandu (Nepal)

Foreign, Commonwealth and Development Office · Contract details notice on Find a Tender

Tender information last checkedLast checked 4 Oct 2026, 18:36.

Opportunity overview

The British Embassy (BE) in Kathmandu (Nepal) intends to engage a competent supplier through a competitive tender process for providing Soft Facility Management (FM) Services at the British Embassy office and Expat Residences in Kathmandu, Nepal. The contract will be initially for the duration of Three (03) years, with an option to extend for additional 24 months, based on satisfactory performance provided by the selected service provider and continued business requirement at the BE Kathmandu. The contract starts on 1 February 2026 and is set to expire on 31 January 2029.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Smart Cleaning Solution Pvt. Ltd.

No match
Contract value
£596.8k
Awarded
Not supplied
Contract signed
30 Jan 2026
Including VAT
£596.8k
Award ID
1
Status
active
Identifier
GB-PPON PYJJ-3256-DTPG
Location
Katmandu, NP, 44600, Nepal

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CPG-12358-2025
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
Foreign, Commonwealth and Development Office
Id
GB-PPON-PXRR-8771-PHVX

Identifier

Scheme
GB-PPON
Id
PXRR-8771-PHVX

Address

Street Address
King Charles Street
Locality
London
Postal Code
SW1A 2AH
Country
GB
Country Name
United Kingdom
Region
UKI32

Contact

Name
Sachin Khedekar

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government
Organisation 2
Name
Smart Cleaning Solution Pvt. Ltd.
Id
GB-PPON-PYJJ-3256-DTPG

Identifier

Scheme
GB-PPON
Id
PYJJ-3256-DTPG

Address

Street Address
Kamalpokhari-33, Kathmandu Nepal
Locality
Katmandu
Postal Code
44600
Country
NP
Country Name
Nepal
Region
NP

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
98341110
Description
Housekeeping services
Entry 2
Scheme
CPV
Id
90922000
Description
Pest-control services
Entry 3
Scheme
CPV
Id
71421000
Description
Landscape gardening services

Delivery locations

Entry 1
Region
NP
Country
NP
Country Name
Nepal

Suppliers

Supplier 1
Id
GB-PPON-PYJJ-3256-DTPG
Name
Smart Cleaning Solution Pvt. Ltd.

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
Providing Soft Facilities Management Services to British Embassy in Kathmandu (Nepal)
Status
active
Has Renewal
Yes
Above Threshold
Yes
Date Signed
30 Jan 2026, 00:00

Period

Starts
1 Feb 2026, 00:00
Ends
31 Jan 2029, 23:59
Max Extent Date
31 Jan 2031, 23:59

Renewal

Description
The contract should commence on 1st February 2026 and will be valid for an initial period of three years, with the potential for an extension of up to 24 months from 1st February 2029, subject to a satisfactory annual performance review.

Value

Including VAT
596,813
Amount
596,813
Currency
GBP

Agreed Metrics

Entry 1
Id
1
Title
Percentage of successful reactive services response and rectification times for all Services.
Description
Duration time measured from when the Authority Helpdesk receives the job until rectification monitored against SLA of Authority.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 2
Id
2
Title
Adherence to agreed standards
Description
British Embassy Kathmandu monitoring regime to confirm that works have been performed and delivered to the standard specified.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 3
Id
3
Title
Failure of planned service resulting in complaints
Description
Adherence to be measured by the number of complaints about cleaning received by the Helpdesk

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 4
Id
4
Title
Service provider security cleared staff attendance
Description
Staff attendance figures measured against agreed requirements.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 5
Id
5
Title
Security Clearance for service provider staff
Description
All service provider staff cleared to work at the British Embassy Nepal sites during mobilisation stage must be used for complete contract period (attritions rate). Cost of all clearing to be borne by service provider after mobilisation stage.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 6
Id
6
Title
Non-compliance with British Embassy Nepal Health and safety (H&S) standards * Inadequate PPE (personal protective equipment) * H&S with regards to operational compliance.
Description
Action points and reports to the Authority representative

Observations

Entry 1
Id
frequency

Period

Duration In Months
1

Documents

Entry 1
Id
016785-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
25 Feb 2026, 11:09
Format
text/html

Recorded locations

  • Buyer location · London · UKI32 · SW1A 2AH · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 016785-2026Contract details notice on Find a Tender ·