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PROCUREMENT OPPORTUNITY

Rennovation of Halton Village Hall

Halton Parish Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:45.

Opportunity overview

Renovation Works to Halton Village Hall, Buckinghamshire Procurement Description: Halton Parish Council invites tenders from suitably qualified and experienced contractors to carry out renovation and remedial works at Halton Village Hall, a Victorian heritage building located in Halton, Buckinghamshire. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission. The project aims to preserve and enhance the building's historic character while improving safety, accessibility, and sustainability. The works are informed by a detailed condition survey and heritage design report, and must be delivered using appropriate conservation techniques and environmentally responsible practices. The works are divided into five lots, and tenderers may bid for one or more: Lot Description Original Cost VAT (20%) Total Incl. VAT 1 External Works 58000 11600 69600 2 Roofing Works 7000 1400 8400 3 Windows 20000 4000 24000 4 Internal Works 10000 2000 12000 5 Access Improvements 30000 6000 36000 Total (excluding fees) 125000 25000 150000 *Lot 1 - External Works: Removal of inappropriate masonry paint, lime re-rendering, brick and mortar repairs, drainage improvements, and external joinery restoration. *Lot 2 - Roofing Works: Repairs to slipped and frost-damaged tiles, repointing verges and ridges, and moss and valley clearance using traditional methods. *Lot 3 - Windows: Removal and specialist restoration of a large historic leaded and stained-glass window on the north elevation, with a new oak frame. *Lot 4 - Internal Works: Internal lime plaster repairs to damp-affected areas, floor and ceiling repairs, and improvements to ventilation and subfloor access. *Lot 5 - Entrance and External Access Improvements: Redesign of the entrance and parking layout to improve accessibility and safety, including landscaping and ramping. The anticipated total value of all works (excluding VAT) is approximately £125,000 with a project duration of approximately 6 -12 month months, starting 5 Jan 2026. Halton Parish Council seeks contractors who: *Have experience with heritage and conservation projects * Use traditional materials and sustainable building practices * Operate locally or can demonstrate benefit to the local community * Prioritise eco-friendly methods, waste reduction, and local sourcing -Tender Requirements: Submissions must include: * Cover letter * Methodology and approach (with heritage and sustainability considerations) * Itemised cost breakdown by lot with sufficent detail to enable funding. * Delivery timeline * Evidence of relevant experience and case studies * Two references from recent similar projects * Insurance certificates * Details of key personnel and subcontractors * Risk assessments and method statements Additional Notes: * The contract award is subject to funding confirmation and satisfactory references. *Tenders received after the deadline may not be considered. * Contractors must comply with all relevant health and safety, environmental, and safeguarding legislation. * The selected contractor(s) will be expected to maintain these standards throughout the project. * The Parish Council is committed to sustainable practices and encourages tenderers to demonstrate how their approach contributes to environmental responsibility and community benefit. -Site Inspection and Clarifications: A site visit is strongly recommended Contractors may arrange access to the site by contacting: Fiona Richardson Clerk to Halton Parish Council Clerk@halton-pc.gov.uk 01296 626073 All clarification questions must be submitted in writing by 31th July 2025 Tenders Submitted by 15 August 2025

Classification

  • CPV45212350 — Buildings of particular historical or architectural interest
  • CPV45453100 — Refurbishment work

Lots

  • External Works£69.6k · Including VAT
  • Roofing Works£8.4k · Including VAT
  • Windows£24k · Including VAT
  • Internal Works£12k · Including VAT
  • Entrance and External Access Improvements£36k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
HALTON2025
Status
active
Above Threshold
No
Procurement Method
open
Main Procurement Category
works
How to submit
clerk@halton-pc.gov.uk https://halton-pc.gov.uk Clerk to Halton Parish Council Halton Village Hall Old School Close Halton Bucks Hp22 5NG
Procurement Method Details
Below threshold - open competition

Amendments

Entry 1
Id
033986-2025
Description
Correction of dates.

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
15 Aug 2025, 23:59

Enquiry period

Ends
31 Jul 2025, 23:59

Submission terms

Electronic Submission Policy
allowed

Other Requirements

Reserved Participation

smeVcse

Reserved Participation Location

Gazetteer

Scheme
GB-ONS

Identifiers

K02000001

Lots and requirements

Entry 1
Id
1
Title
External Works
Status
active
Has Renewal
Yes
Description
Removal of inappropriate masonry paint and application of breathable paint systems Re-rendering of the eastern elevation with traditional lime render Brick and mortar repairs using lime mortar, especially to plinths and damp-affected areas Clearing and redesigning drainage channels and rainwater management systems (including removal of poorly installed French drain) Realignment of downpipes and new connections to existing drainage at rear kitchen wall External joinery repairs to gable timbers, soffits, and timber lintels Redecoration using suitable preservative and breathable paint systems

Value

Currency
GBP
Including VAT
69,600

Renewal

Description
Extensions to the completion deadline may be considered in the following circumstances: Unforeseen Site Conditions: Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection. Adverse Weather: Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works. Supply Chain Delays: Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time. Variation Requests by the Client: Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender. Regulatory Delays: Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers. Force Majeure Events: Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions. All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Description
Evaluation Criteria: Criteria - Weighting Price and value for money 30% Experience with heritage buildings 25% Methodology and approach 20% Sustainability and traditional methods 15% Proposed timeline 10% We will also look to encourage partnerships with local business and suppliers where possible.

Contract period

Ends
5 Jan 2027, 23:59
Starts
5 Jan 2026, 00:00
Max Extent Date
3 Mar 2027, 23:59

Selection criteria

Criteria

Criterion 1
Description
Conditions of Participation Tenderers must meet the following minimum requirements: * Proven experience in heritage or conservation building projects. * Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs). * Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred. * Commitment to sustainable construction and use of local suppliers where possible. * Valid public liability insurance (min. £5 million) and employer's liability insurance (min. £10 million). * Compliance with all relevant health and safety, environmental, and safeguarding regulations. * Ability to provide risk assessments and method statements for the proposed works. * Two references from similar projects completed within the last five years.
Entry 2
Id
2
Title
Roofing Works
Status
active
Has Renewal
Yes
Description
Replacing frost-damaged tiles, slipped tiles, and ridge tiles with heritage-matched materials Mortar repairs to verges and ridge lines using lime mortar Clearing moss, reseating tiles in valleys, and inspecting flashing for defects Monitoring and minor repair of EPDM and clerestory roof junctions

Value

Currency
GBP
Including VAT
8,400

Renewal

Description
Extensions to the completion deadline may be considered in the following circumstances: Unforeseen Site Conditions: Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection. Adverse Weather: Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works. Supply Chain Delays: Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time. Variation Requests by the Client: Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender. Regulatory Delays: Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers. Force Majeure Events: Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions. All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Description
Evaluation Criteria: Criteria - Weighting Price and value for money 30% Experience with heritage buildings 25% Methodology and approach 20% Sustainability and traditional methods 15% Proposed timeline 10% We will also look to encourage partnerships with local business and suppliers where possible.

Contract period

Ends
5 Jan 2027, 23:59
Starts
5 Jan 2026, 00:00
Max Extent Date
3 Mar 2027, 23:59

Selection criteria

Criteria

Criterion 1
Description
Conditions of Participation Tenderers must meet the following minimum requirements: * Proven experience in heritage or conservation building projects. * Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs). * Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred. * Commitment to sustainable construction and use of local suppliers where possible. * Valid public liability insurance (min. £5 million) and employer's liability insurance (min. £10 million). * Compliance with all relevant health and safety, environmental, and safeguarding regulations. * Ability to provide risk assessments and method statements for the proposed works. * Two references from similar projects completed within the last five years.
Entry 3
Id
3
Title
Windows
Status
active
Has Renewal
Yes
Description
Removal and restoration of the large historic leaded window, with Oak Frame, on the north elevation, including reuse of decorative elements (to be undertaken by specialist joiner/glazier) Ensuring all windows are adequately sealed and capable of passive ventilation

Value

Currency
GBP
Including VAT
24,000

Renewal

Description
Extensions to the completion deadline may be considered in the following circumstances: Unforeseen Site Conditions: Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection. Adverse Weather: Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works. Supply Chain Delays: Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time. Variation Requests by the Client: Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender. Regulatory Delays: Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers. Force Majeure Events: Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions. All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Description
Evaluation Criteria: Criteria - Weighting Price and value for money 30% Experience with heritage buildings 25% Methodology and approach 20% Sustainability and traditional methods 15% Proposed timeline 10% We will also look to encourage partnerships with local business and suppliers where possible.

Contract period

Ends
5 Jan 2027, 23:59
Starts
5 Jan 2026, 00:00
Max Extent Date
3 Mar 2027, 23:59

Selection criteria

Criteria

Criterion 1
Description
Conditions of Participation Tenderers must meet the following minimum requirements: * Proven experience in heritage or conservation building projects. * Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs). * Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred. * Commitment to sustainable construction and use of local suppliers where possible. * Valid public liability insurance (min. £5 million) and employer's liability insurance (min. £10 million). * Compliance with all relevant health and safety, environmental, and safeguarding regulations. * Ability to provide risk assessments and method statements for the proposed works. * Two references from similar projects completed within the last five years.
Entry 4
Id
4
Title
Internal Works
Status
active
Has Renewal
Yes
Description
Internal plaster repairs with lime plaster, especially to areas affected by moisture ingress Targeted inspection and potential replacement of suspended timber floor elements where deflection and damp conditions are noted Improvement of ventilation and subfloor access Patch repairs to ceilings, especially WC and stairwell areas affected by external damp

Value

Currency
GBP
Including VAT
12,000

Renewal

Description
Extensions to the completion deadline may be considered in the following circumstances: Unforeseen Site Conditions: Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection. Adverse Weather: Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works. Supply Chain Delays: Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time. Variation Requests by the Client: Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender. Regulatory Delays: Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers. Force Majeure Events: Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions. All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Description
Evaluation Criteria: Criteria - Weighting Price and value for money 30% Experience with heritage buildings 25% Methodology and approach 20% Sustainability and traditional methods 15% Proposed timeline 10% We will also look to encourage partnerships with local business and suppliers where possible.

Contract period

Ends
5 Jan 2027, 23:59
Starts
5 Jan 2026, 00:00
Max Extent Date
3 Mar 2027, 23:59

Selection criteria

Criteria

Criterion 1
Description
Conditions of Participation Tenderers must meet the following minimum requirements: * Proven experience in heritage or conservation building projects. * Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs). * Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred. * Commitment to sustainable construction and use of local suppliers where possible. * Valid public liability insurance (min. £5 million) and employer's liability insurance (min. £10 million). * Compliance with all relevant health and safety, environmental, and safeguarding regulations. * Ability to provide risk assessments and method statements for the proposed works. * Two references from similar projects completed within the last five years.
Entry 5
Id
5
Title
Entrance and External Access Improvements
Status
active
Has Renewal
Yes
Description
The Halton Parish Council wishes to explore improvements to the entrance area and adjacent parking to enhance accessibility, safety, and the visual appeal of the Village Hall. The condition survey identified several concerns and opportunities: Reconfiguration of the parking layout to eliminate unsafe reversing directly in front of the hall entrance Creation of a landscaped, accessible circulation space in front of the main doors Adjustments to site levels and ramping, particularly at the entrance Overhaul of the inner lobby to improve the flow and welcome of the space Potential minor cutting back or regrading of the boundary wall to accommodate improved access Tenderers are invited to provide design input or suggestions as part of their submission, including costed options or phased solutions. A modest landscape-led scheme is encouraged, with consideration for sustainable drainage and the use of natural or traditional materials.

Value

Currency
GBP
Including VAT
36,000

Renewal

Description
Extensions to the completion deadline may be considered in the following circumstances: Unforeseen Site Conditions: Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection. Adverse Weather: Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works. Supply Chain Delays: Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time. Variation Requests by the Client: Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender. Regulatory Delays: Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers. Force Majeure Events: Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions. All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Description
Evaluation Criteria: Criteria - Weighting Price and value for money 30% Experience with heritage buildings 25% Methodology and approach 20% Sustainability and traditional methods 15% Proposed timeline 10% We will also look to encourage partnerships with local business and suppliers where possible.

Contract period

Ends
5 Jan 2027, 23:59
Starts
5 Jan 2026, 00:00
Max Extent Date
3 Mar 2027, 23:59

Selection criteria

Criteria

Criterion 1
Description
Conditions of Participation Tenderers must meet the following minimum requirements: * Proven experience in heritage or conservation building projects. * Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs). * Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred. * Commitment to sustainable construction and use of local suppliers where possible. * Valid public liability insurance (min. £5 million) and employer's liability insurance (min. £10 million). * Compliance with all relevant health and safety, environmental, and safeguarding regulations. * Ability to provide risk assessments and method statements for the proposed works. * Two references from similar projects completed within the last five years.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
45212350
Scheme
CPV
Description
Buildings of particular historical or architectural interest
Entry 2
Id
45453100
Scheme
CPV
Description
Refurbishment work
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
45212350
Scheme
CPV
Description
Buildings of particular historical or architectural interest
Entry 2
Id
45453100
Scheme
CPV
Description
Refurbishment work
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
45212350
Scheme
CPV
Description
Buildings of particular historical or architectural interest
Entry 2
Id
45453100
Scheme
CPV
Description
Refurbishment work
Item 4
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
45212350
Scheme
CPV
Description
Buildings of particular historical or architectural interest
Entry 2
Id
45453100
Scheme
CPV
Description
Refurbishment work
Item 5
Id
5
Related Lot
5

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
45212350
Scheme
CPV
Description
Buildings of particular historical or architectural interest

Published documents

Entry 1
Id
L-1
Document Type
biddingDocuments
Entry 2
Id
A-2386
Format
application/pdf
Document Type
biddingDocuments
Entry 3
Id
A-2387
Format
application/pdf
Document Type
biddingDocuments
Entry 4
Id
033970-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
20 Jun 2025, 10:39
Entry 5
Id
033986-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
20 Jun 2025, 10:55

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PCTN-6897-XHRZ
Name
Halton Parish Council

Roles

buyer

Address

Region
UKJ13
Country
GB
Locality
Halton Parish Council
Postal Code
HP22 5NG
Country Name
United Kingdom
Street Address
Halton Village Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PCTN-6897-XHRZ
Scheme
GB-PPON

Contact

Name
Clerk
Telephone
01296 626073

Recorded locations

  • Buyer location · Halton Parish Council · UKJ13 · HP22 5NG · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0550ab-2025-06-20T10:55:24+01:00Tender notice on Find a Tender ·