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ASTON UNIVERSITY · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:37.

Opportunity overview

Aston is seeking to procure several mechanical services which have previously been provided 'off contract.' To assist with the initial stages of planning, these services have been grouped into the following lots: 1. HVAC Maintenance: - Air conditioning maintenance (inc. installation) - Chillers - Fan coil units - Mechanical ventilation with heat recovery systems - Air handling units - Filters - Humidifiers - Air source heat pumps 2. Gas and Plumbing - Gas pipework tightness testing - Gas boilers/ heaters - Carbon monoxide alarms (for boilers) - Strainer maintenance - Plate heat exchanger clean/ tightness test - Water booster pump maintenance - Pressurisation units/ expansion vessel maintenance - Safety valve inspection and changes - General plumbing repairs/installation 3. Water Hygiene, Safety and Dosing - Water tank cleaning - Thermostatic mixing valves maintenance and testing - Shower head cleaning - On-line dosing system maintenance - UV filtration system maintenance - District heat network dosing - Heating system dosing - Chilled water system dosing - Inhibitor dosing - Energy saving surfactant dosing - Water sampling Please note, this scope is subject to change.

Classification

  • CPV50700000 — Repair and maintenance services of building installations
  • CPV51100000 — Installation services of electrical and mechanical equipment

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
740
Status
planning
Above Threshold
Yes
Main Procurement Category
services

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
planning
Has Renewal
Yes

Suitability

Sme
Yes

Contract period

Ends
31 Jul 2028, 23:59
Starts
1 Aug 2026, 00:00
Max Extent Date
31 Jul 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKG31
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50700000
Scheme
CPV
Description
Repair and maintenance services of building installations
Entry 2
Id
51100000
Scheme
CPV
Description
Installation services of electrical and mechanical equipment

Planning and budget

Documents

Entry 1
Id
033852-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
19 Jun 2025, 17:03

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
10 Jul 2025, 23:59
Description
Aston is beginning the pre-market engagement process in relation to various mechanical requirements. These will either be packaged within an all inclusive contract, or split into several contracts. Aston is inviting responses to a formal Request For Information ('RFI') to obtain information from the market. This will help Aston to better understand the structure and capability of the market, as well as providing key insights that can be used to identify the most suitable route to market and ensure Aston's specification is fit for purpose. Please contact m.bowcott@aston.ac.uk to request a copy of this RFI. The response date for the RFI is 10th July 2025.

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-RC000904
Name
ASTON UNIVERSITY

Roles

buyer

Address

Region
UKG31
Country
GB
Locality
Birmingham
Postal Code
B4 7ET
Country Name
United Kingdom
Street Address
Aston Triangle

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
RC000904
Scheme
GB-COH

Contact

Name
Matthew Bowcott

Additional Identifiers

Entry 1
Id
PTLB-7496-TPTR
Scheme
GB-PPON

Recorded locations

  • Buyer location · Birmingham · UKG31 · B4 7ET · United Kingdom
  • Delivery location · UKG31 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05505d-2025-06-19T17:03:45+01:00Preliminary market engagement notice on Find a Tender ·