Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Aspire Academy Trust - Provision of Outsourced Catering Service

Aspire Academy Trust · Planned procurement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:34.

Opportunity overview

This tender opportunity has been issued by Aspire Academy Trust (“the Trust”). The proposed contract will be for the provision of Outsourced Catering Service to the Trust. The Trust is seeking a Contractor that will deliver the service for this contract, providing a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the catering services requirement. In addition to the above, the Contractor shall: a. work in partnership with the Trust, operating at Trust level, demonstrating a centralised approach that offers transparency and visibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract delivery as a whole. b. fully utilise the benefits, from a centralised strategy and approach for both parties, continually improving the quality and uptake of meals, particularly for FSM pupils. c. operate a standard approach across all schools, delivering an exemplary quality of service whilst harnessing a continuous drive for improvement throughout the contract term. d. ensure a high-quality food offering, whilst delivering value for money for schools, pupils and parents using the services. e. offer a service that is aligned to the vision, value and ethos of the Trust. f. be responsible for TUPE of existing staff.

Classification

  • CPV55524000 — School catering services

Lots

  • Lot LOT-0000£12m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ASP01.49
Status
planned
Published risks
Risks to contract performance are: Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the bookings Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a matereial breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of fire and security systems. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks.
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
25 Oct 2025, 00:59

Tender Period

Ends
29 Sept 2025, 12:00

Communication

Future Notice Date
12 Aug 2025, 00:59

Enquiry period

Ends
22 Sept 2025, 12:00

Special regime

concession

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0000
Status
planned
Has Renewal
Yes

Value

Amount
12,000,000
Currency
GBP
Including VAT
14,400,000

Renewal

Description
Option of two further one year extensions (3+1+1)

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Guaranteed Position
Type
cost

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
4 Jan 2029, 23:59
Starts
5 Jan 2026, 00:00
Max Extent Date
4 Jan 2031, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Risks to contract performance are: Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the bookings Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a matereial breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of fire and security systems. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks.
Criterion 2
Type
technical
Description
Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract.

Items and delivery

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Delivery locations

Entry 1
Region
IE053
Country
IE
Country Name
Ireland
Entry 2
Region
UKK3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55524000
Scheme
CPV
Description
School catering services

Planning and budget

Documents

Entry 1
Id
033459-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
18 Jun 2025, 16:14
Entry 2
Id
039480-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
14 Jul 2025, 10:00

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
6 Aug 2025, 00:59
Description
Attend a Virtual Q&A with the Trust on Tuesday 5th August 9:30 via MS Teams Microsoft Teams Meeting ID: 341 894 193 977 Passcode: zX7yK7Pm

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PPRM-9434-VNYQ
Name
PHP Law LLP
Role Details
Procurement Consultant

Roles

procuringEntity
processContactPoint

Address

Region
UKK43
Country
GB
Locality
Totnes
Postal Code
TQ9 5RW
Country Name
United Kingdom
Street Address
Unit 3 The Brutus Centre Station Road Totnes

Identifier

Id
PPRM-9434-VNYQ
Scheme
GB-PPON

Contact

Name
Josie Medforth
Telephone
+44 01234567890
Organisation 2
Id
GB-PPON-PRMG-1387-DLGR
Name
Aspire Academy Trust

Roles

buyer

Address

Region
UKK30
Country
GB
Locality
St Austell
Postal Code
PL25 4FD
Country Name
United Kingdom
Street Address
Unit 20, St Austell Business Park, St Austell, Cornwall, PL25 4FD

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PRMG-1387-DLGR
Scheme
GB-PPON

Contact

Name
Julie Brooks

Recorded locations

  • Buyer location · St Austell · UKK30 · PL25 4FD · United Kingdom
  • Delivery location · IE053 · Ireland
  • Delivery location · UKK3 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-054f59-2025-07-14T10:00:35+01:00Planned procurement notice on Find a Tender ·