DFG Adaptation Works

Framework Agreement

Method

withAndWithoutReopeningCompetition

Type

closed

Description

The framework will be used to deliver low-value, repeat works across the Breckland district area. During business hours (8.00am to 6.00pm) any issues reported to Breckland Council by the client will be investigated by the Technical Officer and then reported to the Supplier. The Supplier must discuss with the Technical Officer at their earliest convenience but within a maximum of 2 hours to discuss the issue and arrange to attend if required. Any issues reported directly to the Supplier, must be reported to Breckland Council within a maximum of 2 hours, so they can record this on the system. Outside business hours: For any issues reported to the Supplier outside of business hours by the client, upon commencement of business hours (08:00) the Supplier must contact the Technical Officer at their earliest convenience but within a maximum of 2 hours to discuss the issue and arrange to attend if required. For any issues reported to Breckland Council outside of business hours, Breckland Council will contact the Supplier at the earliest convenient point on the next working day (Mon-Fri) and the Supplier must contact the Technical Officer at their earliest convenience but within a maximum of 2 hours to discuss the issue and arrange to attend if required. Suppliers are required to agree to operate under Appendix B - Schedule of Prices issued by the Council. This will be updated and re-issued at six monthly intervals during the term of the Framework. The prices set out in the Schedule of Prices will apply to all call-off contracts awarded during the relevant six-month period and exclusive of VAT. Admission onto the Framework will be based solely on the qualitative assessment of bids submitted in response to this Invitation to Tender. No initial pricing submission is required as part of this ITT. Suppliers will be evaluated on their capability, quality, and capacity to deliver the required services in accordance with the Framework requirements. Suppliers will be ranked based on their combined quality scores as determined during the tender evaluation process (see Section 6). The ranking reflects the Council's assessment of the most advantageous tender in terms of quality. Supplier ranking will directly influence the order in which call off work is allocated under the rotational mechanism. If a supplier withdraws or is removed, the next supplier in the ranking order moves up one position. If, at any time during the framework period, a supplier's agreement to deliver services under the framework is terminated, the ranking of suppliers will be adjusted accordingly. Specifically, the next supplier in the original ranking order (based on the most advantageous tender evaluation) will move up by one rank. This ensures that the rotational allocation of work continues fairly among the remaining suppliers, reflecting the relative evaluation scores from the tender process. Successful suppliers admitted to the framework will be awarded call-off contracts (Appendix D) on a rotational basis (or other transparent mechanism determined by the Council) to ensure a fair and equitable allocation of work among all framework suppliers. The Council reserves the right to vary the rotation mechanism, acting reasonably, to reflect factors such as: • Supplier performance and quality of delivery, • Capacity to undertake work at a given time, or • Specific requirements of individual projects For works not included within Appendix B Schedule of Prices (e.g., small extensions or bespoke work relating to DFG) or higher-value works, the Council will run a mini-competition. All framework suppliers will be invited to submit a quotation based on the specification provided. Site visits will be permitted by prior arrangement with Council Technical Officers. The contract will be awarded to the supplier submitting the most advantageous quotation. A further site visit may be arranged prior to commencement, after which mobilisation can proceed according to the agreed timetable. Suppliers should be aware that there is no guaranteed minimum or regular number of jobs during the framework term. Work volumes will fluctuate due to client referrals, enquiries, Technical Officer assessments, and grant approval timings. Approximately half of the annual cases are expected to relate to level-access showers or external access ramps, but this may vary. Suppliers should plan accordingly and ensure capacity to respond to peaks and troughs in demand. The framework will be operated under a Framework Agreement and Schedule of Amendments to JCT Measured Term Contract 2024 - Appendix C in the ITT and Associate documents with a Call-Off order (Appendix D) for individual jobs