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PROCUREMENT OPPORTUNITY

Scheduling System

UNIVERSITY OF ESSEX · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:30.

Opportunity overview

This notice sets out the University of Essex intention to award a contract to OneAdvanced for the provision of a Timetabling & Scheduling system. The University has been using the OneAdvanced CMIS software for over 15 years. The system is used to schedule teaching and exams and manage room bookings. The contract will allow ongoing annual license purchases including support and maintenance, and any essential upgrades.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

OneAdvanced

Matched by number
Published award value
£661.1k
Awarded
15 Jun 2025
Award ID
1
Status
active
Identifier
GB-COH 02124540
Location
Birmingham, UKG31, B1 1RF, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-054e2c
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The University has used the CMIS system for over 15 years. It is an essential part of the University's infrastructure which is intrinsically integrated with numerous business-critical systems. Changing such a core system would significantly impact operational activities and involve substantial change at a time when the University is already undertaking a major, complex digital transformation programme. The University has decided to continue with the current system until the digital transformation has been completed in order to optimise spend and resources. Therefore, at the present time it would be impossible for the University to procure an alternative provider to provide the full range of services without detrimentally impacting the wider operations of the University.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons
Entry 2
Id
additionalRepeatExtensionPartialReplacement
Entry 3
Id
urgency

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-RC000652
Name
UNIVERSITY OF ESSEX

Roles

buyer

Address

Region
UKH34
Country
GB
Locality
Colchester
Postal Code
CO4 3SQ
Country Name
United Kingdom
Street Address
Wivenhoe Park

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
RC000652
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PQBL-6931-JNGJ
Scheme
GB-PPON
Organisation 2
Id
GB-COH-02124540
Name
OneAdvanced

Roles

supplier

Address

Region
UKG31
Country
GB
Locality
Birmingham
Postal Code
B1 1RF
Country Name
United Kingdom
Street Address
The Mailbox Level 3

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
02124540
Scheme
GB-COH

Contact

Award information

Award 1
Id
1
Date
16 Jun 2025, 00:00
Status
active
Above Threshold
Yes
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Value

Currency
GBP
Including VAT
661,121

Documents

Entry 1
Id
032915-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
17 Jun 2025, 12:17
Entry 2
Id
032923-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
17 Jun 2025, 12:35

Suppliers

Supplier 1
Id
GB-COH-02124540
Name
OneAdvanced

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
30 Jun 2025, 23:59

Related lots

1

Contract period

Ends
30 Jun 2030, 23:59
Starts
1 Jul 2025, 00:00

Recorded locations

  • Buyer location · Colchester · UKH34 · CO4 3SQ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-054e2c-2025-06-17T12:35:08+01:00Transparency notice on Find a Tender ·