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PROCUREMENT OPPORTUNITY

Provision of Cleaning Services for temporary accommodation and Void Properties

West Dunbartonshire Council · compiled

Tender information last checkedLast checked 30 Sept 2026, 04:29.

Opportunity overview

West Dunbartonshire Council (the Council) has a requirement for temporary accommodation and void accommodation to be cleaned to a set of requirements as outlined in the below specification. The efficient and effective turnaround of temporary accommodation is business critical. Delays can impact on income and the provision of emergency and temporary accommodation to allow the Council to meet its statutory homeless duties.

Classification

  • CPV90910000 — Cleaning services

Lots

  • Lot 1 Homeless PropertiesValue not stated
  • Lot 2 Void PropertiesValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
2425-09
Status
active
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
17 Jul 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Expected award period

Starts
17 Jul 2025, 12:00

Tender Period

Ends
17 Jul 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
90910000
Scheme
CPV
Description
Cleaning services

Submission terms

Languages

en

Submission Method

electronicSubmission

Participation Fees

Entry 1
Id
1

Type

document

Selection criteria

Criteria

Criterion 1
Type
economic
Minimum
Insurance Q4B.5.1 –It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below: - Employers Liability Insurance - 10 million GBP each and every claim Q4B5.2 - Public and Product Liability Insurance - 10 million GBP each and every claim - Professional Indemnity Insurance - 5 million GBP each and every claim
Description
With reference to SPD questions: 4B.1.1 & 4B. 1.2 Turnover - supplier must demonstrate for Lot 1 an annual turnover for each of the two previous years of greater than two times the annual contract value of contract on offer est. 200,000 GBP, therefore a turnover of 400,000 GBP is required. 4B.1.1 & 4B. 1.2 Turnover - supplier must demonstrate for Lot 2 an annual turnover for each of the two previous years of greater than two times the annual contract value of contract on offer est. 200,000 GBP, therefore a turnover of 400,000 GBP is required. Ratios - a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing. - (Ratio 1) Acid Test – (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1. - (Ratio 2) Return on Capital Employed %– Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage. - (Ratio 3) Current Ratio – Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1. WDC will use template WD09 - WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 - Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected.

Applies To

supplier
Criterion 2
Type
technical
Description
With reference to SPD question 4C.1, bidders will be required to provide 3 examples that demonstrate that they have the relevant experience and capacity of delivering these services within Homeless and Void Properties or similar projects.

Applies To

supplier

Lots and requirements

Entry 1
Id
2
Title
Lot 2 Void Properties
Status
active
Has Options
No
Has Renewal
Yes
Description
The Council is seeking to enter a two-year contract, with the option to extend by a further two x12 months, to appoint a suitably qualified provider(s) who is competent and capable to deliver provision of cleaning services to temporary accommodation and void properties. The provision of small household items may also be required in temporary accommodation.

Renewal

Description
with the option to 2x12 month extensions.

Award criteria

Criteria

Criterion 1
Name
Cost
Type
quality
Description
10%
Criterion 2
Name
Quality
Type
quality
Description
50%
Criterion 3
Name
Service
Type
quality
Description
30%
Criterion 4
Name
Additional Social Benefits
Type
quality
Description
10%
Criterion 5
Type
price
Description
60

Contract period

Duration In Days
720

Submission terms

Variant Policy
notAllowed
Entry 2
Id
1
Title
Lot 1 Homeless Properties
Status
active
Has Options
No
Has Renewal
Yes
Description
The Council is seeking to enter a two-year contract, with the option to extend by a further two x12 months, to appoint a suitably qualified provider(s) who is competent and capable to deliver provision of cleaning services to temporary accommodation and void properties. The provision of small household items may also be required in temporary accommodation.

Renewal

Description
with the option of 2x12 month extensions.

Award criteria

Criteria

Criterion 1
Name
Cost
Type
quality
Description
10%
Criterion 2
Name
Quality
Type
quality
Description
50%
Criterion 3
Name
Service
Type
quality
Description
30%
Criterion 4
Name
Additional Social Benefits
Type
quality
Description
10%
Criterion 5
Type
price
Description
60

Contract period

Duration In Days
720

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
2
Related Lot
2

Delivery Location

Description
West Dunbartonshire Area

Delivery locations

Entry 1
Region
UKM81

Additional Classifications

Entry 1
Id
90910000
Scheme
CPV
Description
Cleaning services
Item 2
Id
1
Related Lot
1

Delivery Location

Description
West Dunbartonshire Area

Delivery locations

Entry 1
Region
UKM81

Additional Classifications

Entry 1
Id
90910000
Scheme
CPV
Description
Cleaning services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-2840
Name
West Dunbartonshire Council

Roles

buyer

Address

Region
UKM81
Locality
Dumbarton
Postal Code
G82 1QL
Country Name
United Kingdom
Street Address
16 Church Street

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
West Dunbartonshire Council

Contact

Name
Ellie Street
Telephone
+44 1389737000
Organisation 2
Id
GB-FTS-117302
Name
Dumbarton Sheriff Court and Justice of Peace Court

Roles

reviewBody

Address

Locality
Dumbarton
Postal Code
G82 1QL
Country Name
United Kingdom
Street Address
Sheriff Court House, Church Street

Identifier

Legal Name
Dumbarton Sheriff Court and Justice of Peace Court

Recorded locations

  • Buyer location · Dumbarton · UKM81 · G82 1QL · United Kingdom
  • Delivery location · UKM81

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-054e10-2025-06-17T11:41:56+01:00compiled ·