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PROCUREMENT OPPORTUNITY

Lift Autodiallers (Corporate and Housing)

Sheffield City Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:24.

Opportunity overview

As the digital switchover approaches, it is crucial to transition analogue phone lines in passenger lifts within Sheffield City Council's Housing and Corporate buildings to digital technology. Analogue lines are becoming obsolete with the shift to digital communications and telecommunication providers within the UK are starting to switch these analogue lines off. This produces risk to the Council as it will result in potential service disruptions for lift emergency communication systems. These systems are vital for safety, as they allow for quick communication in the event of an emergency. Switching to digital technology ensures that passenger lifts remain operational and compliant with safety regulations, whilst also providing more reliable, secure and efficient communication.

Classification

  • CPV42416100 — Lifts
  • CPV48000000 — Software package and information systems
  • CPV51300000 — Installation services of communications equipment

Lots

  • Lot 1£350.9k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
100306
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
All tenders must be submitted electronically via YORtender (Mercell) - https://uk.eu-supply.com/app/rfq/viewtransaction.asp?TID=100306&PAGE=/ctm/Publication/Management/TenderForms/103424/2
Procurement Method Details
Open procedure

Amendments

Entry 1
Id
034077-2025
Description
Link to tender docs updated following issues with publishing tender notice on the 19th June 2025

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
24 Sept 2025, 23:59

Tender Period

Ends
15 Jul 2025, 17:00

Enquiry period

Ends
8 Jul 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes

Value

Amount
350,900
Currency
GBP
Including VAT
421,080

Options

Description
Further licenses or additional modules for the back office system

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Price
Type
price

Numbers

Entry 1
Number
80
Weight
percentageExact
Criterion 2
Name
Meeting Requirements of Specification
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 3
Name
Approach to Risk
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 4
Name
Back Office System
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 5
Name
Legislation and Qualifications
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact

Contract period

Ends
30 Sept 2028, 23:59
Starts
1 Oct 2025, 00:00

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As detailed within the tender documents
Criterion 2
Type
technical
Description
As detailed within the tender documents

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKE
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
42416100
Scheme
CPV
Description
Lifts
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 3
Id
51300000
Scheme
CPV
Description
Installation services of communications equipment

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Document Type
biddingDocuments
Entry 3
Id
034070-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
20 Jun 2025, 13:55
Entry 4
Id
034077-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
20 Jun 2025, 14:06
Entry 5
Id
050395-2025
Format
text/html
Notice Type
UK12
Description
Procurement termination notice on Find a Tender
Document Type
tenderCancellationNotice
Published
21 Aug 2025, 09:40

Planning and budget

Documents

Entry 1
Id
032443-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
16 Jun 2025, 08:46

Milestones

Entry 1
Id
engagement
Type
engagement
Status
met
Date Met
1 Apr 2025, 00:00
Description
Scope of the engagement was to identify suppliers within the market

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PPQT-9425-JWVM
Name
Sheffield City Council

Roles

buyer

Address

Region
UKE32
Country
GB
Locality
Sheffield
Postal Code
S1 2HH
Country Name
United Kingdom
Street Address
The Town Hall, Pinstone St

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PPQT-9425-JWVM
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Status
cancelled
Status Details
2 bids received for the tender. Both of tenders were non-compliant as documents were not submitted. Bidders were given opportunity to submit missing documents. In accordance with Points 7 and 11 of Section 19 of the Procurement Act 2023, these bidders have been disqualified from the procurement process. As per guidance within the Procurement Act 2023, the Authority is now exploring other procurement options.
Final Status Date
11 Aug 2025, 00:00

Related lots

1

Recorded locations

  • Buyer location · Sheffield · UKE32 · S1 2HH · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0548ef-2025-08-21T09:40:15+01:00Preliminary market engagement notice on Find a Tender ·