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PROCUREMENT OPPORTUNITY

Contract for the provision of a Community Based Patient Administration System and Electronic Patient Records System

WHITTINGTON HEALTH NHS TRUST · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:23.

Opportunity overview

The Trust has an existing contract that includes the provision of an electronic patient record and patient administration system covering both its acute and community settings. The community solution is provided by Access UK via a sub-contract arrangement. The Trust now intends to novate the sub-contract so that it has a direct contract with Access UK. The overall term of the contract will not be affected by this novation, with three years remaining on the contract and possible further extensions not to exceed two years. The initial novation will be for the system solution without the hosting environment and it is intended Access UK will take over responsibility for hosting before April 2026. The estimated value over a 5 year period is approximately £285k plus VAT.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

ACCESS UK LTD

Matched by number
Published award value
£285.7k
Awarded
13 Jun 2025
Award ID
1
Status
pending
Identifier
GB-COH 02343760
Location
Loughborough, UKF22, LE11 3QF, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0548a9
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The supplier is already contracted to provide these services, albeit via a subcontract. The novation of the sub-contract (direct award) will bring commercial and operational advantage to the Trust. The overall term is not being changed by this novation and the Trust intends to commence a procurement during 2025 in order to award a long term successor contract for its EPR and PAS requirements. It is also intended that the scope of requirements covered by this contract (i.e. community EPR and PAS) will be included in this new procurement.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PZHC-1999-RLHQ
Name
WHITTINGTON HEALTH NHS TRUST

Roles

buyer

Address

Region
UKI43
Country
GB
Locality
London
Postal Code
N19 5NF
Country Name
United Kingdom
Street Address
Magdala Avenue

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PZHC-1999-RLHQ
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-02343760
Name
ACCESS UK LTD

Roles

supplier

Address

Region
UKF22
Country
GB
Locality
Loughborough
Postal Code
LE11 3QF
Country Name
United Kingdom
Street Address
Armstrong Building Oakwood Drive

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
02343760
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PBNW-7697-HCPQ
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
14 Jun 2025, 00:00
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48814000
Scheme
CPV
Description
Medical information systems
Entry 2
Id
72317000
Scheme
CPV
Description
Data storage services
Entry 3
Id
72322000
Scheme
CPV
Description
Data management services
Entry 4
Id
72512000
Scheme
CPV
Description
Document management services

Value

Amount
285,663
Currency
GBP
Including VAT
342,795

Renewal

Description
The Trust is intending to commence a procurement during 2025 in order to award a long term successor contract for the provision of its EPR and PAS requirements. The extensions are in place primarily to allow for any extended period of mobilisation and transition that might be required as a result of that procurement.

Documents

Entry 1
Id
032336-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
13 Jun 2025, 15:02
Entry 2
Id
032738-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
16 Jun 2025, 16:41

Suppliers

Supplier 1
Id
GB-COH-02343760
Name
ACCESS UK LTD

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
26 Jun 2025, 23:59

Related lots

1

Contract period

Ends
30 Apr 2028, 23:59
Starts
1 Jul 2025, 00:00
Max Extent Date
30 Apr 2030, 23:59

Standstill Period

Ends
25 Jun 2025, 23:59

Recorded locations

  • Buyer location · London · UKI43 · N19 5NF · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0548a9-2025-06-16T16:41:14+01:00Transparency notice on Find a Tender ·