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PROCUREMENT OPPORTUNITY

vFire additional licences and associated maintenance and support

Business Services Organisation Procurement and Logistics Service · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:12.

Opportunity overview

Alemba are the Global owner of the vFire IT Service Management (ITSM) toolset product and as such are the sole official provider for this product. BSO ITS has grown in recent years and vFire is the main tool used by all BSO ITS staff to deliver IT Services to end users within the agreed SLA. Use of vFire\ASM toolset will mean that the provision of IT Services can be monitored and reviewed to ensure that HSC customer SLA targets are met via use of the vFire ITSM toolset.​ BSO ITS staff levels have grown in recent years and vFire is the main tool used by all BSO ITS staff to deliver IT Services to end users within the agreed SLA. There has been no major investment by BSO ITS in terms of licences despite staff levels increasing by over 100% since preCOVID. ​ £1,974,000.00 has been previously Direct Awarded to Alemba for Vfire Licences and Support. It is our intention to complete a further Direct Award to the value of £105,000.00 (exclusive of vat). We wish to review this on an annual basis until 31st March 2029.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

ALEMBA LIMITED

Matched by number
Published award value
£105k
Awarded
23 Jun 2024
Award ID
1
Status
active
Identifier
GB-COH 06322945
Location
Cambridge, UKH12, CB1 2LA, United Kingdom

ALEMBA LIMITED

Matched by number
Contract value
£105k
Awarded
Not supplied
Contract signed
16 Jul 2025
Including VAT
£126k
Award ID
2
Status
active
Identifier
GB-COH 06322945
Location
Cambridge, UKH12, CB1 2LA, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0547bf
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
Alemba are the Global owner of the vFire IT Service Management (ITSM) toolset product and as such are the sole official provider for this product. BSO ITS has grown in recent years and vFire is the main tool used by all BSO ITS staff to deliver IT Services to end users within the agreed SLA. Use of vFire\ASM toolset will mean that the provision of IT Services can be monitored and reviewed to ensure that HSC customer SLA targets are met via use of the vFire ITSM toolset.​ We wish to rely on schedule 5 section 5 (a) due to DXC having the intellectual property rights. They are the only supplier able to provide the services.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersIntellectualPropertyExclusiveRights

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PCQH-8657-NGMT
Name
Business Services Organisation

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT2 8DQ
Country Name
United Kingdom
Street Address
2 Franklin Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PCQH-8657-NGMT
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-06322945
Name
ALEMBA LIMITED

Roles

supplier

Address

Region
UKH12
Country
GB
Locality
Cambridge
Postal Code
CB1 2LA
Country Name
United Kingdom
Street Address
Salisbury House

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
06322945
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PHCQ-2676-QQYN
Scheme
GB-PPON
Organisation 3
Id
GB-NHS-PWNJ-1991-NGDW
Name
Business Services Organisation Procurement and Logistics Service

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT2 8DQ
Country Name
United Kingdom
Street Address
2 Franklin Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PWNJ-1991-NGDW
Scheme
GB-NHS

Contact

Additional Identifiers

Entry 1
Id
PCQH-8657-NGMT
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
24 Jun 2024, 00:00
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKN
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Value

Amount
105,000
Currency
GBP
Including VAT
126,000

Renewal

Description
This DAC is for 1 year 8 months with provision of another 2 years. Annual reviews will need to be carried out to determine whether or not these licences are still required as well as the number and types of licences required based upon the projected need.

Documents

Entry 1
Id
031959-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
12 Jun 2025, 14:23
Entry 2
Id
032051-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
12 Jun 2025, 16:03

Suppliers

Supplier 1
Id
GB-COH-06322945
Name
ALEMBA LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
30 Jun 2025, 23:59

Related lots

1

Contract period

Ends
31 Mar 2027, 23:59
Starts
1 Jul 2025, 00:00
Max Extent Date
31 Mar 2029, 23:59

Standstill Period

Ends
23 Jun 2025, 23:59
Award 2
Id
2
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Suppliers

Supplier 1
Id
GB-COH-06322945
Name
ALEMBA LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
26 Jun 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
Not applicable, contract not over £5 million

Value

Amount
105,000
Currency
GBP
Including VAT
126,000

Period

Ends
31 Mar 2027, 23:59
Starts
1 Jul 2025, 00:00
Max Extent Date
31 Mar 2029, 23:59

Renewal

Description
This DAC is for 1 year 8 months with provision of another 2 years. Annual reviews will need to be carried out to determine whether or not these licences are still required as well as the number and types of licences required based upon the projected need.

Documents

Entry 1
Id
035240-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
26 Jun 2025, 08:41
Entry 2
Id
2
Status
active
Award ID
2
Date Signed
17 Jul 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
Not applicable, contract not over £5 million

Value

Amount
105,000
Currency
GBP
Including VAT
126,000

Period

Ends
31 Mar 2027, 23:59
Starts
18 Jul 2025, 00:00
Max Extent Date
31 Mar 2029, 23:59

Renewal

Description
This DAC is for 1 year 8 months with provision of another 2 years. Annual reviews will need to be carried out to determine whether or not these licences are still required as well as the number and types of licences required based upon the projected need.

Documents

Entry 1
Id
048935-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
14 Aug 2025, 16:56

Recorded locations

  • Buyer location · Belfast · UKN06 · BT2 8DQ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0547bf-2025-08-14T16:56:05+01:00Transparency notice on Find a Tender ·