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PROCUREMENT OPPORTUNITY

PURCHASE & SUPPORT AND MAINTENANCE OF DIGITAL RECORDING EQUIPMENT

Police and Crime Commissioner for Cheshire · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:12.

Opportunity overview

Support and maintenance of existing recorders including purchase and support of new recorders.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

David Horn Communications Limited

Matched by number
Published award value
£375k
Awarded
3 Jun 2025
Award ID
1
Status
active
Identifier
GB-COH 01916932
Location
Luton, UKH21, LU3 4BU, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot LOT-0001Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CPA/SPU/2605P
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
This is a Contract Details Notice. This notice is presented on the basis of two exemptions permitting direct award without competition under the Procurement Act 2023. These are as follows:- Are required to be compatible with an existing asset. This must be intended as an extension to or partial replacement of existing goods or services where a change would result in goods or services that are different or incompatible with the existing goods and services. The difference or incompatibility must result in disproportionate technical difficulties in operation or maintenance. Cheshire Constabulary currently have 42 fixed recorders and 11 portable recorders, which were procured via a Value Added Reseller from David Horn Communications Ltd. DHC are the only Supplier who can provide support and maintenance for their recorders. Where the provider is the sole supplier of the goods, services or works. There are clearly other suppliers of Digital recording equipment out there, however only David Horn Communications Ltd themselves or DHC via a reseller can supply the required models when replacements are needed. This is because Cheshire Constabulary can't procure other makes of recorders from alternative Suppliers because CC need DHC recorders due to compatibility issues because they need to integrate with the existing infrastructure within the Constabulary and the wider West Coast Collaboration Forces. This means there is an absence of competition for technical grounds as only a specific supplier can supply (or a particular supplier holds the intellectual property or other exclusive rights) and there are no reasonable alternatives.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
additionalRepeatExtensionPartialReplacement
Entry 2
Id
additionalRepeatFurtherFollowingCompetitiveProcedure

Lots and requirements

Entry 1
Id
LOT-0001
Status
complete

Suitability

Sme
Yes

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PMWP-7421-WXRW
Name
Police and Crime Commissioner for Cheshire

Roles

buyer

Address

Region
UKD63
Country
GB
Locality
Winsford, Cheshire
Postal Code
CW7 2UA
Country Name
United Kingdom
Street Address
HQ, Clemonds Hey, Oakmere Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PMWP-7421-WXRW
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-01916932
Name
David Horn Communications Limited

Roles

supplier

Address

Region
UKH21
Country
GB
Locality
Luton
Postal Code
LU3 4BU
Country Name
United Kingdom
Street Address
Bramingham Business Park, Enterprise Way

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
01916932
Scheme
GB-COH

Contact

Telephone
01582490300

Award information

Award 1
Id
1
Date
4 Jun 2025, 00:00
Title
THE PURCHASE & SUPPORT AND MAINTENANCE OF DIGITAL RECORDING EQUIPMENT
Status
active
Above Threshold
Yes
Main Procurement Category
goods

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKD6
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
32332300
Scheme
CPV
Description
Sound recorders
Entry 2
Id
50342000
Scheme
CPV
Description
Repair and maintenance services of audio equipment

Value

Amount
374,972
Currency
GBP
Including VAT
449,966

Documents

Entry 1
Id
031897-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
12 Jun 2025, 12:44
Entry 2
Id
032476-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
16 Jun 2025, 10:01

Suppliers

Supplier 1
Id
GB-COH-01916932
Name
David Horn Communications Limited

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
1 Jul 2025, 23:59

Related lots

LOT-0001

Contract period

Ends
31 Aug 2030, 23:59
Starts
1 Sept 2025, 00:00

Standstill Period

Ends
25 Jun 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
THE PURCHASE & SUPPORT AND MAINTENANCE OF DIGITAL RECORDING EQUIPMENT
Status
active
Award ID
1
Date Signed
30 Jun 2025, 00:00
Above Threshold
No

Value

Amount
374,972
Currency
GBP
Including VAT
449,966

Period

Ends
31 Aug 2030, 23:59
Starts
1 Sept 2025, 00:00

Documents

Entry 1
Id
A-2659
Format
application/pdf
Document Type
contractSigned
Entry 2
Id
036689-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
2 Jul 2025, 10:59

Recorded locations

  • Buyer location · Winsford, Cheshire · UKD63 · CW7 2UA · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05479b-2025-07-02T10:59:48+01:00Transparency notice on Find a Tender ·