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PROCUREMENT OPPORTUNITY

Legal Services

Weston College · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:26.

Opportunity overview

Weston College Group is a college of further and higher education providing education and vocational training to nearly 30,000 learners across the country. The college puts the learner first and is entrepreneurial in its approach and innovative in its thinking. The college is ambitious and aspirational and is responsive to the needs of students, staff, businesses, and the community. The contract will commence on 01/09/2025 for a term of 3 years + 1 year. The successful contractor will be required to provide legal services that meet the requirements of the specification from the contract commencement, across the following Lots: • Lot 1 - HR Matters • Lot 2 - General / Education • Lot 3 - Contract Management • Lot 4 - Property and Land

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

SHAKESPEARE MARTINEAU LLP

Matched by number
Published award value
£100k
Awarded
17 Aug 2025
Award ID
1
Status
active
Identifier
GB-COH OC319029
Location
Birmingham, UKG31, B4 6AA, United Kingdom

Classification

  • CPV79100000 — Legal services

Lots

  • Lot 1 - HR Matters£18k
  • Lot 2 - General / Education£20k
  • Contract Management£10k
  • Property and Land£52k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05475a
Status
complete
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
How to submit
Bidders are advised that a tender shall only be considered when;  1. All requirements of the tender documentation are completed and returned.   2. It is submitted back to Weston College Group via email to WCGTender@weston.ac.uk.
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
11 Jul 2025, 12:00

Enquiry period

Ends
1 Jul 2025, 12:00

Special regime

concession

Submission terms

Electronic Submission Policy
notAllowed

Other Requirements

Reserved Participation

smeVcse

Reserved Participation Location

Gazetteer

Scheme
GB-ONS

Identifiers

K02000001

Lots and requirements

Entry 1
Id
1
Title
Lot 1 - HR Matters
Status
complete
Has Renewal
Yes
Description
Employment Law Advice: Interpreting and applying employment legislation, particularly in relation to education-sector-specific regulations. Disciplinary and Grievance Procedures: Advising on process, documentation, and risk mitigation when dealing with staff misconduct or complaints. Contracts of Employment and Policy Review: Drafting and reviewing employment contracts, staff handbooks, and HR policies to ensure legal compliance and alignment with best practice. TUPE (Transfer of Undertakings - Protection of Employment): Managing legal aspects of staff transfers during service changes, mergers, or outsourcing arrangements. Redundancy and Restructuring: Advising on consultation processes, selection criteria, and legal risks associated with workforce changes. Discrimination and Equality Issues: Supporting investigations or defending claims related to protected characteristics under the Equality Act 2010. Employment Tribunals: Representation and case preparation for tribunal proceedings, including early conciliation and litigation support. Safeguarding and DBS Issues: Advising on legal obligations regarding safeguarding, including dealing with disclosures and referrals to regulatory bodies. Ill Health and Capability Matters: Providing advice on managing long-term sickness, occupational health referrals, and reasonable adjustments under disability legislation. Whistleblowing: Supporting the college in managing whistleblowing disclosures and ensuring compliance with relevant legislation and internal policies.

Value

Amount
18,000
Currency
GBP
Including VAT
21,600

Renewal

Description
The contract will commence on 01/09/2025 for a term of 3 years + 1 year.

Suitability

Sme
Yes

Award criteria

Description
Eligibility Criteria Eligibility will be assessed through the SQ stage. SQ Scoring Matrix: Met 3 Partially met 2 No met 1 Scores will be collated, only suppliers who score above 6 will receive an Invitation to presentation stage. Suppliers who score 1 on any of the SQ questions will not be progressed to presentation stage. Evaluation process 1. Selection Questionnaire will allow potential suppliers to self-declare their status against the eligibility criteria and exclusion grounds to provide preliminary evidence of their suitability to pursue a professional activity, economic and financial standing, and technical and professional ability. 2. Invitation to Tender will include service specific tender questions to enable potential suppliers to submit a full and detailed offer to supply services against the specification provided in the PIN. 3. Supplier Presentation will allow potential suppliers to present service models, innovation and finances to the evaluation panel. 4. Evaluation of tenders and presentation. ITT Scoring Matrix: [This may vary by service] Innovation and added value 10% Account management 10% People and mobilisation 10% Service specific detail 20% Financial 20% Added & Social Value 10% Business continuity and Disaster planning 10% Presentation 10% 5. Formal notification of scoring and contact award.

Contract period

Ends
31 Aug 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2029, 23:59
Entry 2
Id
2
Title
Lot 2 - General / Education
Status
complete
Has Renewal
Yes
Description
Governance and Regulatory Compliance: Advising on statutory duties, charitable governance, and compliance with the regulatory frameworks set by Ofsted, OfS, and the ESFA. Student Discipline and Appeals: Providing legal guidance on managing complex student disciplinary matters, exclusions, and academic appeals in line with institutional policies and legal obligations. Safeguarding and Prevent Duty: Advising on legal responsibilities relating to safeguarding children and vulnerable adults, including compliance with the Prevent Duty and referral protocols. Freedom of Information (FOI) and Data Protection (GDPR): Supporting the College with complex FOI requests, subject access requests (SARs), and data breach responses. Special Educational Needs and Disabilities (SEND): Offering legal advice on the College's duties under the Children and Families Act 2014 and Equality Act 2010, including reasonable adjustments and EHCPs. Complaints and Litigation Risk: Assisting in the management of complex complaints and potential legal claims from students, parents, or third parties. Policy Development and Review: Reviewing and advising on academic, safeguarding, equality, and other institutional policies to ensure compliance with the law. Judicial Review and Legal Challenges: Defending or managing legal proceedings against the College related to its decisions, especially in academic or funding-related matters. Funding and Contractual Compliance: Interpreting education funding agreements, ensuring compliance with grant conditions and managing legal risks related to public funds. Equality, Diversity and Inclusion (EDI): Advising on legal compliance with equality duties in the delivery of education, access, and engagement with students and the community.

Value

Amount
20,000
Currency
GBP
Including VAT
24,000

Renewal

Description
The contract will commence on 01/09/2025 for a term of 3 years + 1 year.

Suitability

Sme
Yes

Award criteria

Description
Eligibility Criteria Eligibility will be assessed through the SQ stage. SQ Scoring Matrix: Met 3 Partially met 2 No met 1 Scores will be collated, only suppliers who score above 6 will receive an Invitation to presentation stage. Suppliers who score 1 on any of the SQ questions will not be progressed to presentation stage. Evaluation process 1. Selection Questionnaire will allow potential suppliers to self-declare their status against the eligibility criteria and exclusion grounds to provide preliminary evidence of their suitability to pursue a professional activity, economic and financial standing, and technical and professional ability. 2. Invitation to Tender will include service specific tender questions to enable potential suppliers to submit a full and detailed offer to supply services against the specification provided in the PIN. 3. Supplier Presentation will allow potential suppliers to present service models, innovation and finances to the evaluation panel. 4. Evaluation of tenders and presentation. ITT Scoring Matrix: [This may vary by service] Innovation and added value 10% Account management 10% People and mobilisation 10% Service specific detail 20% Financial 20% Added & Social Value 10% Business continuity and Disaster planning 10% Presentation 10% 5. Formal notification of scoring and contact award.

Contract period

Ends
31 Aug 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2029, 23:59
Entry 3
Id
3
Title
Contract Management
Status
complete
Has Renewal
Yes
Description
Contract Drafting and Review: Ensuring contracts are clear, legally sound, and align with the College policies and regulatory requirements. Negotiation Assistance: Providing guidance during contract negotiations to protect the college's interests and optimise terms. Risk Assessment and Management: Identifying potential legal risks associated with contracts and developing strategies to mitigate them. Compliance Monitoring: Ensuring contracts adhere to relevant laws, regulations, and industry standards throughout their duration. Dispute Resolution: Handling disputes that may arise during the contract lifecycle, including mediation, arbitration, or litigation if necessary. Intellectual Property Protection: Advising on intellectual property rights related to contracts involving research, collaborations, or proprietary materials. Vendor and Supplier Agreements: Reviewing and negotiating agreements with vendors and suppliers to secure favourable terms and conditions. Data Protection and Privacy: Ensuring contracts address data protection laws and privacy considerations, especially with third-party service providers. Contract Renewals and Extensions: Supporting the renewal or extension process to ensure continued compliance and alignment with institutional goals. Termination and Exit Strategies: Advising on the legal implications of contract termination, including notice periods, liabilities, and transition plans.

Value

Amount
10,000
Currency
GBP
Including VAT
12,000

Renewal

Description
The contract will commence on 01/09/2025 for a term of 3 years + 1 year.

Suitability

Sme
Yes

Award criteria

Description
Eligibility Criteria Eligibility will be assessed through the SQ stage. SQ Scoring Matrix: Met 3 Partially met 2 No met 1 Scores will be collated, only suppliers who score above 6 will receive an Invitation to presentation stage. Suppliers who score 1 on any of the SQ questions will not be progressed to presentation stage. Evaluation process 1. Selection Questionnaire will allow potential suppliers to self-declare their status against the eligibility criteria and exclusion grounds to provide preliminary evidence of their suitability to pursue a professional activity, economic and financial standing, and technical and professional ability. 2. Invitation to Tender will include service specific tender questions to enable potential suppliers to submit a full and detailed offer to supply services against the specification provided in the PIN. 3. Supplier Presentation will allow potential suppliers to present service models, innovation and finances to the evaluation panel. 4. Evaluation of tenders and presentation. ITT Scoring Matrix: [This may vary by service] Innovation and added value 10% Account management 10% People and mobilisation 10% Service specific detail 20% Financial 20% Added & Social Value 10% Business continuity and Disaster planning 10% Presentation 10% 5. Formal notification of scoring and contact award.

Contract period

Ends
31 Aug 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2029, 23:59
Entry 4
Id
4
Title
Property and Land
Status
complete
Has Renewal
Yes
Description
Acquisition and Disposal of Land or Property: Providing legal advice and conveyancing support for buying, selling, or leasing property, ensuring due diligence and compliance with charity and education law. Lease Negotiations and Management: Drafting, reviewing, and negotiating lease agreements for campus sites, office spaces, or student accommodation, including landlord-tenant matters. Estates Strategy and Development Projects: Supporting legal aspects of capital projects such as campus developments, refurbishments, or new builds, including planning law, construction contracts, and procurement. Licences and Occupation Agreements: Preparing and advising on temporary occupation licences, service occupancy agreements, and shared use arrangements with partner organisations. Planning Law and Permissions: Advising on planning applications, section 106 agreements, and appeals related to land development or change of use. Environmental and Sustainability Compliance: Ensuring legal compliance with environmental obligations related to land use, energy efficiency, and sustainability initiatives. Title and Boundary Disputes: Managing legal risks related to title irregularities, access rights, easements, or boundary issues. Property Litigation: Representing the college in legal disputes related to real estate, including breach of lease, dilapidations, or enforcement actions. Wayleaves, Easements, and Rights of Access: Advising on utility access agreements and rights over land that may impact college operations or development. Charity and Educational Land Restrictions: Navigating specific legal requirements for land held by educational institutions or charities, including consents from the Charity Commission or DfE where applicable.

Value

Amount
52,000
Currency
GBP
Including VAT
62,400

Renewal

Description
The contract will commence on 01/09/2025 for a term of 3 years + 1 year.

Suitability

Sme
Yes

Award criteria

Description
Eligibility Criteria Eligibility will be assessed through the SQ stage. SQ Scoring Matrix: Met 3 Partially met 2 No met 1 Scores will be collated, only suppliers who score above 6 will receive an Invitation to presentation stage. Suppliers who score 1 on any of the SQ questions will not be progressed to presentation stage. Evaluation process 1. Selection Questionnaire will allow potential suppliers to self-declare their status against the eligibility criteria and exclusion grounds to provide preliminary evidence of their suitability to pursue a professional activity, economic and financial standing, and technical and professional ability. 2. Invitation to Tender will include service specific tender questions to enable potential suppliers to submit a full and detailed offer to supply services against the specification provided in the PIN. 3. Supplier Presentation will allow potential suppliers to present service models, innovation and finances to the evaluation panel. 4. Evaluation of tenders and presentation. ITT Scoring Matrix: [This may vary by service] Innovation and added value 10% Account management 10% People and mobilisation 10% Service specific detail 20% Financial 20% Added & Social Value 10% Business continuity and Disaster planning 10% Presentation 10% 5. Formal notification of scoring and contact award.

Contract period

Ends
31 Aug 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2029, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79100000
Scheme
CPV
Description
Legal services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79100000
Scheme
CPV
Description
Legal services
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79100000
Scheme
CPV
Description
Legal services
Item 4
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79100000
Scheme
CPV
Description
Legal services

Published documents

Entry 1
Id
A-2074
Format
application/pdf
Description
External Services Open Tender - Legal Services
Document Type
biddingDocuments
Entry 2
Id
031797-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
12 Jun 2025, 10:45

Buyer, suppliers and contacts

Organisation 1
Id
GB-UKPRN-10007459
Name
Weston College

Roles

buyer

Address

Region
UKK12
Country
GB
Locality
Weston-super-Mare
Postal Code
BS23 2AL
Country Name
United Kingdom
Street Address
Knightstone Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
10007459
Scheme
GB-UKPRN

Contact

Telephone
01934 411411

Additional Identifiers

Entry 1
Id
PDXW-8796-BVPP
Scheme
GB-PPON
Organisation 2
Id
GB-COH-OC319029
Name
SHAKESPEARE MARTINEAU LLP

Roles

supplier

Address

Region
UKG31
Country
GB
Locality
Birmingham
Postal Code
B4 6AA
Country Name
United Kingdom
Street Address
No 1 Colmore Square

Details

Vcse
No
Scale
large

Identifier

Id
OC319029
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PXPX-4658-DTQQ
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
18 Aug 2025, 00:00
Title
Legal Services Service Level Agreement
Status
active
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKK12
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79100000
Scheme
CPV
Description
Legal services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKK12
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79100000
Scheme
CPV
Description
Legal services
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKK12
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79100000
Scheme
CPV
Description
Legal services
Item 4
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UKK12
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79100000
Scheme
CPV
Description
Legal services

Value

Amount
100,000
Currency
GBP
Including VAT
120,000

Renewal

Description
The contract will commence on 01/09/2025 for a term of 3 years + 1 year.

Documents

Entry 1
Id
049367-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
18 Aug 2025, 10:15

Suppliers

Supplier 1
Id
GB-COH-OC319029
Name
SHAKESPEARE MARTINEAU LLP

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
18 Aug 2025, 23:59

Related lots

1
2
3
4

Contract period

Ends
31 Aug 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2029, 23:59

Recorded locations

  • Buyer location · Weston-super-Mare · UKK12 · BS23 2AL · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05475a-2025-08-18T10:15:07+01:00Tender notice on Find a Tender ·