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PROCUREMENT OPPORTUNITY

Provision of Leased Vehicles

Scottish Water · compiled

Tender information last checkedLast checked 30 Sept 2026, 04:25.

Opportunity overview

Scottish Water is seeking to engage with potential supplier(s) for the Provision of Leased Vehicles.<br/><br/>The framework will be split into two (2) lots:<br/>Lot 1 – Company Leased Vehicles<br/>Lot 2 – Employee Salary Sacrifice Car Scheme<br/><br/>Please see lot specific descriptions for further information on the requirements of each lot.<br/><br/>There is no limitation to the number of lots bidders can bid for under this tender exercise.

Classification

  • CPV34100000 — Motor vehicles
  • CPV34110000 — Passenger cars

Lots

  • Lot 1 - Company Leased Vehicles£10.4m
  • Lot 2 - Employee Salary Sacrifice Car Scheme£8m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
SW25/FLE/1484
Status
active
Has Recurrence
No
Procurement Method
selective
Main Procurement Category
goods
Procurement Method Details
Negotiated procedure with prior call for competition

Covered By

GPA

Legal basis

Id
32014L0025
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
9,999,999

Tender Period

Ends
14 Jul 2025, 12:00

Contract terms

Performance Terms
Please see Procurement Documents for further information.
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
34100000
Scheme
CPV
Description
Motor vehicles

Submission terms

Languages

en

Submission Method

electronicSubmission
written

Other Requirements

Reduction Criteria
Please see Procurement Documents for further information.

Lots and requirements

Entry 1
Id
1
Title
Lot 1 - Company Leased Vehicles
Status
active
Has Options
No
Has Renewal
Yes
Description
LOT 1 – COMPANY LEASED VEHICLES<br/><br/>SW is seeking to appoint a single provider, Pan Scotland for the Provision of Company Lease Cars for its employees. The lease cars will be a mix of both jobs needs and user choice. <br/><br/>The successful supplier will be required to provide a full end-to-end management service for SW and its employees which will require robust processes and procedures both within and out of hours. <br/><br/>SW requires the supplier to take FULL responsibility and ownership for the management of this service, including but not limited to the following: -<br/>• Service provision: -<br/>O Accident Management<br/>O Downtime Management<br/>O Tyre provision<br/>O 24/7 breakdown service<br/>O Windscreen replacement<br/>O Consultancy Service<br/>O Vehicle Maintenance<br/>O Online Portal – Reporting, quotes, account data<br/>O Dedicated Account manager<br/>O Downtime Management<br/>• Provide competitive lease market rates.<br/>• Compliance of CO2 within public sector procurement guidelines.<br/>• Provision of EV vehicles. There is an expectation that all vehicles will be EV under this agreement. <br/>• Provision of Multiple Vehicle Model options – Small, Medium, Large & Cross-over (SUV type)<br/>• Provision of appropriate vehicle specification for City, Rural and Motorway users. (Safety Aspects, Comfort).<br/><br/>Please complete the relevant questionnaire on the Atamis portal.<br/><br/>The estimated net value range of expenditure under this lot is £8m - £10.4m. This range is based on historic service spend and envisaged usage under the next framework period. The spend profile will grow through the duration of the framework agreement as new subsequent lease agreements are purchased through the appointed provider. There is no guarantee of any minimum volume of work under this framework agreement. Additional information: The procurement documents and questionnaires can be accessed by logging in through the Scottish Water Atamis e-sourcing portal - https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects and ‘Registering Interest’ on the Provision of Leased Vehicles advert.

Value

Amount
10,400,000
Currency
GBP

Renewal

Description
The initial Framework Agreement duration will be for 48 months. Thereafter, SW reserves the right to extend the Framework Agreement, at their sole discretion, for a further four (4) years worth of extension options, subject to satisfactory performance, value for money and continued requirements.

Second Stage

Maximum Candidates
3
Minimum Candidates
3

Contract period

Duration In Days
2,880

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Lot 2 - Employee Salary Sacrifice Car Scheme
Status
active
Has Options
No
Has Renewal
Yes
Description
LOT 2 – EMPLOYEE SALARY SACRIFICE CAR SCHEME<br/><br/>SW is seeking to appoint a single provider, Pan Scotland for the Provision of Employee Salary Sacrifice Car Scheme. <br/><br/>The appointed Supplier on this Lot will provide and administer a salary sacrifice car schemes for the employees of SW. All vehicles leased under this agreement will be EV.<br/><br/>The appointed Supplier provide a fully manage service may include, but not limited to the following:<br/>• Provision of EV vehicles<br/>• Provision of Multiple Vehicle Model options<br/>• All servicing and maintenance<br/>• Fully comprehensive motor insurance<br/>• Annual road fund licence<br/>• Replacement tyres<br/>• Accident Management<br/>• Roadside Assistance Including European Cover<br/>• Lifestyle Protection<br/>• Provide competitive lease market rates.<br/><br/>The scheme must comply with all applicable legal requirements, including adherence to HMRC tax regulation and provide the SW payroll team with all relevant data in a timely manner. <br/>The Supplier must have web based portal for employees to access the vehicles available via their salary sacrifice scheme.<br/><br/>The Supplier will also be expected to support SW with promotion campaigns to target uptake of the scheme to eligible employees.<br/><br/>The estimated net value range of expenditure under this lot is £6m - £8m. This range is based on historic service spend and envisaged usage under the next framework period. The spend profile will grow through the duration of the framework agreement as new subsequent lease agreements are purchased through the appointed provider. There is no guarantee of any minimum volume of work under this framework agreement. Additional information: The procurement documents and questionnaires can be accessed by logging in through the Scottish Water Atamis e-sourcing portal - https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects and ‘Registering Interest’ on the Provision of Leased Vehicles advert.

Value

Amount
8,000,000
Currency
GBP

Renewal

Description
The initial Framework Agreement duration will be for 48 months. Thereafter, SW reserves the right to extend the Framework Agreement, at their sole discretion, for a further four (4) years worth of extension options, subject to satisfactory performance, value for money and continued requirements.

Second Stage

Maximum Candidates
3
Minimum Candidates
3

Contract period

Duration In Days
2,880

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Scotland Wide

Delivery locations

Entry 1
Region
UKM

Additional Classifications

Entry 1
Id
34110000
Scheme
CPV
Description
Passenger cars
Item 2
Id
2
Related Lot
2

Delivery Location

Description
Scotland Wide

Delivery locations

Entry 1
Region
UKM

Additional Classifications

Entry 1
Id
34110000
Scheme
CPV
Description
Passenger cars

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-130632
Name
Scottish Water

Roles

buyer
mediationBody

Address

Region
UKM
Locality
Glasgow
Postal Code
G33 6FB
Country Name
United Kingdom
Street Address
The Bridge, 6 Buchanan Gate, Stepps

Details

Classifications

Entry 1
Id
WATER
Scheme
TED_CE_ACTIVITY
Description
Water

Identifier

Legal Name
Scottish Water

Contact

Name
Andrew Mulvay

Additional Contact Points

Entry 1
Organisation 2
Id
GB-FTS-2553
Name
Glasgow Sheriff Court

Roles

reviewBody

Address

Locality
Glasgow
Postal Code
G5 9DA
Country Name
United Kingdom
Street Address
1 Carlton Place

Identifier

Legal Name
Glasgow Sheriff Court

Recorded locations

  • Buyer location · Glasgow · UKM · G33 6FB · United Kingdom
  • Delivery location · UKM

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-054710-2025-06-11T17:07:36+01:00compiled ·