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PROCUREMENT OPPORTUNITY

Library Management System

CARDIFF UNIVERSITY · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:14.

Opportunity overview

The Wales Higher Education Libraries Forum (WHELF) represents all higher education institutions in Wales. These institutions, together with the National Library of Wales and the NHS Libraries in Wales, have procured a cloud-hosted next generation library management system.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Ex Libris (UK) Ltd

Matched by number
Published award value
£18.3m
Awarded
29 Jun 2025
Award ID
1
Status
pending
Identifier
GB-COH 3438440
Location
London, UKI31, EC3A 8BF, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CU.1484
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
A change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
additionalRepeatFurtherFollowingCompetitiveProcedure

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-RC000089
Name
CARDIFF UNIVERSITY

Roles

buyer

Address

Region
UKL22
Country
GB
Locality
Cardiff
Postal Code
CF10 3AT
Country Name
United Kingdom
Street Address
Park Place

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
RC000089
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PHVT-4343-HWYR
Scheme
GB-PPON
Organisation 2
Id
GB-CHC-1145141
Name
PRIFYSGOL ABERYSTWYTH UNIVERSITY
Role Details
WHELF Member

Roles

procuringEntity

Address

Region
UKL14
Country
GB
Locality
Penglais
Postal Code
SY23 3BF
Country Name
United Kingdom
Street Address
Visualisation Centre

Identifier

Id
1145141
Scheme
GB-CHC

Contact

Additional Identifiers

Entry 1
Id
PDMD-5638-NXMT
Scheme
GB-PPON
Organisation 3
Id
GB-COH-RC000036
Name
BANGOR UNIVERSITY
Role Details
WHELF Member

Roles

procuringEntity

Address

Region
UKL12
Country
GB
Locality
Bangor
Postal Code
LL57 2TH
Country Name
United Kingdom
Street Address
College Road

Details

Identifier

Id
RC000036
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PHCG-5488-VCYR
Scheme
GB-PPON
Organisation 4
Id
GB-CHC-1140762
Name
CARDIFF METROPOLITAN UNIVERSITY
Role Details
WHELF Member

Roles

procuringEntity

Address

Region
UKL22
Country
GB
Locality
Cardiff
Postal Code
CF5 2YB
Country Name
United Kingdom
Street Address
Western Avenue

Identifier

Id
1140762
Scheme
GB-CHC

Contact

Additional Identifiers

Entry 1
Id
PPNB-5569-JLHH
Scheme
GB-PPON
Organisation 5
Id
GB-UKPRN-10007833
Name
Wrexham University
Role Details
WHELF Member

Roles

procuringEntity

Address

Region
UKL23
Country
GB
Locality
Wrexham
Postal Code
LL11 2AW
Country Name
United Kingdom
Street Address
Mold Road

Identifier

Id
10007833
Scheme
GB-UKPRN

Contact

Additional Identifiers

Entry 1
Id
PLBJ-3339-VBBG
Scheme
GB-PPON
Organisation 6
Id
GB-COH-RC000639
Name
SWANSEA UNIVERSITY
Role Details
WHELF Member

Roles

procuringEntity

Address

Region
UKL18
Country
GB
Locality
Swansea
Postal Code
SA2 8PP
Country Name
United Kingdom
Street Address
Singleton Park

Identifier

Id
RC000639
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PTNV-7472-GRTW
Scheme
GB-PPON
Organisation 7
Id
GB-CHC-1149535
Name
UNIVERSITY OF WALES:TRINITY SAINT DAVID
Role Details
WHELF Member

Roles

procuringEntity

Address

Region
UKL14
Country
GB
Locality
CARMARTHEN
Postal Code
SA31 3EP
Country Name
United Kingdom
Street Address
College Road

Identifier

Id
1149535
Scheme
GB-CHC

Contact

Additional Identifiers

Entry 1
Id
PCRP-2139-LPXM
Scheme
GB-PPON
Organisation 8
Id
GB-CHC-1140312
Name
UNIVERSITY OF SOUTH WALES - Including RWCMD
Role Details
WHELF member

Roles

procuringEntity

Address

Region
UKL15
Country
GB
Locality
PONTYPRIDD
Postal Code
CF37 1DL
Country Name
United Kingdom
Street Address
TREFOREST

Identifier

Id
1140312
Scheme
GB-CHC

Contact

Additional Identifiers

Entry 1
Id
PCWX-4677-HTMN
Scheme
GB-PPON
Organisation 9
Id
GB-COH-RC000391
Name
OPEN UNIVERSITY(THE)
Role Details
WHELF Member

Roles

procuringEntity

Address

Region
UKJ12
Country
GB
Locality
Milton Keynes
Postal Code
MK7 6AA
Country Name
United Kingdom
Street Address
Walton Hall

Details

Identifier

Id
RC000391
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PQMB-1743-RHWV
Scheme
GB-PPON
Organisation 10
Id
GB-CHC-525775
Name
NATIONAL LIBRARY OF WALES
Role Details
WHELF Member

Roles

procuringEntity

Address

Region
UKL14
Country
GB
Locality
ABERYSTWYTH
Postal Code
SY23 3BU
Country Name
United Kingdom
Street Address
PENGLAIS

Identifier

Id
525775
Scheme
GB-CHC

Contact

Additional Identifiers

Entry 1
Id
PWWP-5539-JCXV
Scheme
GB-PPON
Organisation 11
Id
GB-COH-3438440
Name
Ex Libris (UK) Ltd

Roles

supplier

Address

Region
UKI31
Country
GB
Locality
London
Postal Code
EC3A 8BF
Country Name
United Kingdom
Street Address
70 St Mary Axe

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
3438440
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PTWH-6684-NPZY
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
30 Jun 2025, 00:00
Title
LMS
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48160000
Scheme
CPV
Description
Library software package

Value

Currency
GBP
Including VAT
18,324,434

Renewal

Description
Extension Option to continue with the agreement

Documents

Entry 1
Id
031651-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
11 Jun 2025, 16:23
Entry 2
Id
038565-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
9 Jul 2025, 12:31

Suppliers

Supplier 1
Id
GB-COH-3438440
Name
Ex Libris (UK) Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
22 Jul 2025, 23:59

Related lots

1

Contract period

Ends
15 Dec 2033, 23:59
Starts
16 Dec 2026, 00:00
Max Extent Date
15 Dec 2039, 23:59

Standstill Period

Ends
21 Jul 2025, 23:59

Recorded locations

  • Buyer location · Cardiff · UKL22 · CF10 3AT · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-054700-2025-07-09T12:31:02+01:00Transparency notice on Find a Tender ·