The Big Bahooey Festival - 2026-2028

Opportunity overview

3 year contract (events May 2026, May 2027, May 2028) with the option to extend 1 additional year (May 2029) We are running a tender process with the intention of awarding a contract for the provision of a Festival Producer and are inviting suitably experienced / qualified organisations to tender. Event Date: Late May Bank holiday - 2026, 2027, 2028 and possible extension for 2029. HRP's requirements: Please refer to the Specification of Requirements for full details.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

CIRQUE BIJOU LIMITED

Matched by number

Published award value: £1m
Awarded: 4 Nov 2025
Award ID: 1
Status: pending
Identifier: GB-COH 05051525
Location: Bristol, UKK11, BS5 6JF, United Kingdom

Classification

CPV79952000 — Event services
CPV79952100 — Cultural event organisation services
CPV79953000 — Festival organisation services

Lots

Lot 1£1m

Documents and notices

Contract award notice on Find a TenderOpen source ↗
Tender notice on Find a TenderOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: HRP-7129
Status: complete
Above Threshold: Yes
Procurement Method: open
Main Procurement Category: services
How to submit: https://www.hrp.org.uk/ ↗
Procurement Method Details: Competitive flexible procedure

Covered By

GPA

CPTPP

Procedure

Features: Invitation to Tender (including Prequalifying Questions and Tender Questionnaire)

Legal basis

Id: 2023/54
Uri: https://www.legislation.gov.uk/ukpga/2023/54/contents ↗
Scheme: UKPGA

Expected award period

Ends: 30 Nov 2025, 23:59

Tender Period

Ends: 11 Jul 2025, 13:00

Enquiry period

Ends: 25 Jun 2025, 18:00

Submission terms

Electronic Submission Policy: allowed

Languages

Lots and requirements

Entry 1

Id: 1
Status: complete
Has Renewal: Yes

Value

Amount: 1,020,000
Currency: GBP
Including VAT: 1,224,000

Renewal

Description: 3 year contract (events May 2026, May 2027, May 2028) with the option to extend 1 additional year (May 2029)

Suitability

Sme: Yes
Vcse: Yes

Award criteria

Criteria

Criterion 1

Name: Commercial Response
Type: price
Description: 30%

Numbers

Entry 1

Number: 30
Weight: percentageExact

Criterion 2

Name: Technical Proposal
Type: quality
Description: 55%

Numbers

Entry 1

Number: 55
Weight: percentageExact

Criterion 3

Name: Social Value
Type: quality
Description: 15%

Numbers

Entry 1

Number: 15
Weight: percentageExact

Contract period

Ends: 2 Jul 2028, 00:59
Starts: 1 Jan 2026, 00:00
Max Extent Date: 2 Jun 2029, 00:59

Items and delivery

Item 1

Id: 1
Related Lot: 1

Delivery locations

Entry 1

Region: UKI
Country: GB
Country Name: United Kingdom

Additional Classifications

Entry 1

Id: 79952000
Scheme: CPV
Description: Event services

Entry 2

Id: 79952100
Scheme: CPV
Description: Cultural event organisation services

Entry 3

Id: 79953000
Scheme: CPV
Description: Festival organisation services

Published documents

Entry 1

Id: conflictOfInterest
Description: Not published
Document Type: conflictOfInterest

Entry 2

Id: 031378-2025
Url: https://www.find-tender.service.gov.uk/Notice/031378-2025 ↗
Format: text/html
Notice Type: UK4
Description: Tender notice on Find a Tender
Document Type: tenderNotice
Published: 10 Jun 2025, 19:05

Buyer, suppliers and contacts

Organisation 1

Id: GB-PPON-PMHC-9885-MMJV
Name: Historic Royal Palaces

Roles

buyer

Address

Region: UKI75
Country: GB
Locality: Greater London
Postal Code: KT8 9AU
Country Name: United Kingdom
Street Address: Hampton Court Palace, East Molesey

Details

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PMHC-9885-MMJV
Scheme: GB-PPON

Contact

Name: Sarah White
Email: sarah.white@hrp.org.uk
Telephone: 02081329662

Organisation 2

Id: GB-COH-RC000769
Name: HISTORIC ROYAL PALACES

Roles

buyer

Address

Region: UKI75
Country: GB
Locality: London
Postal Code: KT8 9AU
Country Name: United Kingdom
Street Address: Hampton Court Palace

Details

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: RC000769
Scheme: GB-COH

Contact

Email: sarah.white@hrp.org.uk

Additional Identifiers

Entry 1

Id: PMHC-9885-MMJV
Scheme: GB-PPON

Organisation 3

Id: GB-COH-05051525
Name: CIRQUE BIJOU LIMITED

Roles

supplier

Address

Region: UKK11
Country: GB
Locality: Bristol
Postal Code: BS5 6JF
Country Name: United Kingdom
Street Address: Epstein Building

Details

Url: http://www.cirquebijou.co.uk ↗
Vcse: No
Scale: sme
Sheltered Workshop: No
Public Service Mission Organization: No

Identifier

Id: 05051525
Scheme: GB-COH

Contact

Email: office@cirquebijou.co.uk

Additional Identifiers

Entry 1

Id: PTXC-2185-JZHV
Scheme: GB-PPON

Award information

Award 1

Id: 1
Date: 4 Nov 2025, 00:00
Title: The Big Bahooey Festival - 2026-2028
Status: pending
Has Renewal: Yes
Above Threshold: Yes
Main Procurement Category: services
Assessment Summaries Date Sent: 17 Nov 2025, 00:00

Items

Item 1

Id: 1
Related Lot: 1

Delivery locations

Entry 1

Region: UK
Country: GB
Country Name: United Kingdom

Additional Classifications

Entry 1

Id: 79952000
Scheme: CPV
Description: Event services

Entry 2

Id: 79953000
Scheme: CPV
Description: Festival organisation services

Value

Amount: 1,020,000
Currency: GBP
Including VAT: 1,224,000

Renewal

Description: 3 year contract (events May 2026, May 2027, May 2028) with the option to extend 1 additional year (May 2029)

Documents

Entry 1

Id: 074528-2025
Url: https://www.find-tender.service.gov.uk/Notice/074528-2025 ↗
Format: text/html
Notice Type: UK6
Description: Contract award notice on Find a Tender
Document Type: awardNotice
Published: 17 Nov 2025, 16:28

Suppliers

Supplier 1

Id: GB-COH-05051525
Name: CIRQUE BIJOU LIMITED

Milestones

Entry 1

Id: 1
Type: futureSignatureDate
Status: scheduled
Due: 1 Dec 2025, 23:59

Related lots

Contract period

Ends: 1 Jun 2028, 23:59
Starts: 1 Jan 2026, 00:00
Max Extent Date: 1 Jun 2029, 23:59

Standstill Period

Ends: 26 Nov 2025, 23:59

Recorded locations

Buyer location · London · UKI75 · KT8 9AU · United Kingdom
Delivery location · UKI · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION

ocds-h6vhtk-05464f-2025-11-17T16:28:02ZTender notice on Find a Tender · 17 Nov 2025, 16:28