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PROCUREMENT OPPORTUNITY

Public and Civic Clocks

The City of Edinburgh Council · compiled

Tender information last checkedLast checked 30 Sept 2026, 04:15.

Opportunity overview

The City of Edinburgh Council (the Council) intends to put in place a Framework Agreement and appoint multiple Contractors to provide clock winding and maintenance services for two distinct groups of clocks: Public Clocks within the City of Edinburgh (27 clocks), and City Chambers Clocks (15 clocks) In addition to the aforementioned requirements the Council may, at its discretion, utilise this Framework Agreement to provide for new / additional clocks as well as ad-hoc requirements. The Council is acting for itself and additional Councils in Scotland listed below will be able to access and call from the Framework Agreement: Angus Council; North Ayrshire Council; Falkirk Council; Scottish Borders Council; Fife Council; East Dunbartonshire Council.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

James Ritchie & Son (Clockmakers) Ltd

Match pending…
Shared contract value
£1.2m
Awarded
Not supplied
Contract signed
5 Dec 2025
Suppliers
One of 2 awarded suppliers
Award ID
081537-2025-CT1385-1
Status
active
Location
Broxburn, UK, EH52 5LY, United Kingdom

The Cumbria Clock Company Ltd

Match pending…
Shared contract value
£1.2m
Awarded
Not supplied
Contract signed
5 Dec 2025
Suppliers
One of 2 awarded suppliers
Award ID
081537-2025-CT1385-1
Status
active
Location
Penrith, UK, Ca11 0HL, United Kingdom

Classification

  • CPV39254100 — Clocks
  • CPV50432000 — Repair and maintenance services of clocks

Lots

  • The City of Edinburgh Council (the Council) intends to put in place a Framework Agreement and appoint multiple Contractors to provide clock winding and maintenance services for two distinct groups of clocks: Public Clocks within the City of Edinburgh (27 clocks), and City Chambers Clocks (15 clocks) In addition to the aforementioned requirements the Council may, at its discretion, utilise this Framework Agreement to provide for new / additional clocks as well as ad-hoc requirements. Objectives Ensure all clocks are fully operational, accurate, and regularly wound and maintained. Support public safety and civic functions by maintaining clock visibility and timekeeping. Provide timely repair and restoration services as needed. Enable smooth transition between departments following the organisational review in Public Safety. The Council is acting for itself and additional Councils in Scotland listed below will be able to access and call from the Framework Agreement. Angus Council North Ayrshire Council Falkirk Council Scottish Borders Council Fife Council East Dunbartonshire Council£1.2m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CT1385
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
10 Jul 2025, 15:00

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
48 months

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
4

Expected award period

Starts
10 Jul 2025, 15:00

Tender Period

Ends
10 Jul 2025, 15:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
50432000
Scheme
CPV
Description
Repair and maintenance services of clocks

Submission terms

Languages

en

Bid Validity Period

Ends
12 Nov 2025, 23:59

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
economic
Minimum
SPD Question 4B.1 – Tenderers are required to have a minimum “general” annual turnover of GBP 300000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. SPD Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the following types and levels of insurance: a. Employers (Compulsory) Liability Insurance - GBP 5000000 b. Public Liability Insurance - GBP 5000000 c. Professional Indemnity - GBP 1000000 Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition. SPD Question 4B.6 - The acceptable range for each financial ratio is greater than 1.20. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Description
SPD Question 4B.1 – Tenderers are required to provide their “general” annualturnover for the last two financial years in response to this question. SPD Question 4B.5 - Tenderers are required to confirm that they hold, or commit toobtaining prior to the commencement of any subsequently awarded contract, the specified types and levels of insurance. SPD Question 4B.6 - Tenderers are required to provide their Current ratio for Current Year and the Prior Year. The formula for calculating current ratio is current assets divided by current liabilities.

Applies To

supplier
Criterion 2
Type
technical
Minimum
SPD Question 4C.4(a) - Payment of the real Living Wage - Where a Tenderer does not commit to pay any staff that at least the real Living Wage, the Council may exclude the Tenderer from the competition. SPD Question 4C.4(b) - Inclusion of Prompt Payment Clause - Where a Tenderer does not commit to the inclusion of a prompt payment clause, the Council may exclude the Tenderer from the competition. SPD Question 4C.7(a) - Response to Climate Change Emergency - Where a Tenderer fails to demonstrate that it is taking steps to build awareness of the climate change emergency and reduce emissions, to the Council’s satisfaction, the Council may exclude the Tenderer from the competition. SPD Question 4D.1 – Quality Assurance Schemes & Environmental Management -Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the Bidder from the competition
Description
SPD Question 4C.4(a) - Payment of the real Living Wage - Tenderers are required to confirm that they will pay any staff that are directly involved in the delivery of the Framework Agreement (including any agency or sub-contractor staff), at least the real Living Wage. SPD Question 4C.4(b) - Inclusion of Prompt Payment Clause - Tenderers are required to confirm that they will include the standard clause in all contracts used in the delivery of the Framework Agreement, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and include a point of contact for sub-contractors to refer to in the case of payment difficulties. SPD Question 4C.7(a) - Response to Climate Change Emergency - Tenderers are required to provide evidence that their organisation is taking steps to build their awareness of the climate change emergency and provide details of how they have/will respond (to the climate change emergency). SPD Question 4D.1 – Quality Assurance Schemes & Environmental Management - It is a mandatory requirement that Tendering Organisations with more than 5employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The City of Edinburgh Council (the Council) intends to put in place a Framework Agreement and appoint multiple Contractors to provide clock winding and maintenance services for two distinct groups of clocks: Public Clocks within the City of Edinburgh (27 clocks), and City Chambers Clocks (15 clocks) In addition to the aforementioned requirements the Council may, at its discretion, utilise this Framework Agreement to provide for new / additional clocks as well as ad-hoc requirements. Objectives Ensure all clocks are fully operational, accurate, and regularly wound and maintained. Support public safety and civic functions by maintaining clock visibility and timekeeping. Provide timely repair and restoration services as needed. Enable smooth transition between departments following the organisational review in Public Safety. The Council is acting for itself and additional Councils in Scotland listed below will be able to access and call from the Framework Agreement. Angus Council North Ayrshire Council Falkirk Council Scottish Borders Council Fife Council East Dunbartonshire Council

Value

Amount
1,200,000
Currency
GBP

Renewal

Description
The Council reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance.

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
70
Criterion 2
Type
price
Description
30

Contract period

Duration In Days
720

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
The City of Edinburgh

Delivery locations

Entry 1
Region
UKM75
Entry 2
Region
UKM71
Entry 3
Region
UKM76
Entry 4
Region
UKM91
Entry 5
Region
UKM81
Entry 6
Region
UKM75
Entry 7
Region
UKM71
Entry 8
Region
UKM76
Entry 9
Region
UKM91
Entry 10
Region
UKM81

Additional Classifications

Entry 1
Id
50432000
Scheme
CPV
Description
Repair and maintenance services of clocks
Entry 2
Id
39254100
Scheme
CPV
Description
Clocks

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-346
Name
The City of Edinburgh Council

Roles

buyer

Address

Region
UKM75
Locality
Edinburgh
Postal Code
EH8 8BG
Country Name
United Kingdom
Street Address
Waverley Court, 4 East Market Street

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
The City of Edinburgh Council

Contact

Name
Victoria Shanley
Telephone
+44 1314693922
Organisation 2
Id
GB-FTS-1083
Name
North Ayrshire Council

Roles

buyer

Address

Region
UKM93
Locality
Irvine
Postal Code
KA12 8EE
Country Name
United Kingdom
Street Address
Cunninghame House, Friars Croft

Details

Identifier

Legal Name
North Ayrshire Council

Contact

Telephone
+44 1294310000
Organisation 3
Id
GB-FTS-2479
Name
Angus Council

Roles

buyer

Address

Region
UKM71
Locality
Forfar
Postal Code
DD8 1AN
Country Name
United Kingdom
Street Address
Angus House, Orchardbank Business Park

Details

Identifier

Legal Name
Angus Council

Contact

Telephone
+44 3452777778
Organisation 4
Id
GB-FTS-116376
Name
Falkirk Council

Roles

buyer

Address

Region
UKM76
Locality
Larbert
Postal Code
FK5 4RU
Country Name
United Kingdom
Street Address
The Foundry, 4 Central Boulevard, Central Park

Details

Identifier

Legal Name
Falkirk Council

Contact

Telephone
+44 1324506070
Organisation 5
Id
GB-FTS-3123
Name
Scottish Borders Council

Roles

buyer

Address

Region
UKM91
Locality
Newtown St Boswells
Postal Code
TD6 0SA
Country Name
United Kingdom
Street Address
Council Headquarters

Details

Identifier

Legal Name
Scottish Borders Council

Contact

Telephone
+44 1835824000
Organisation 6
Id
GB-FTS-2273
Name
Fife Council

Roles

buyer

Address

Region
UKM72
Locality
Glenrothes
Postal Code
KY7 5LT
Country Name
United Kingdom
Street Address
Fife House, North Street

Details

Identifier

Legal Name
Fife Council

Contact

Telephone
+44 3451550000
Organisation 7
Id
GB-FTS-98
Name
East Dunbartonshire Council

Roles

buyer

Address

Region
UKM81
Locality
Kirkintilloch
Postal Code
G66 1TJ
Country Name
United Kingdom
Street Address
Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place

Details

Identifier

Legal Name
East Dunbartonshire Council

Contact

Telephone
+44 1415745750
Organisation 8
Id
GB-FTS-5024
Name
Sheriff Court

Roles

reviewBody

Address

Locality
Edinburgh
Postal Code
EH1 1LB
Country Name
United Kingdom
Street Address
Sheriff Court House, 27 Chambers Street

Identifier

Legal Name
Sheriff Court
Organisation 9
Id
GB-FTS-54597
Name
James Ritchie & Son (Clockmakers) Ltd

Roles

supplier

Address

Region
UK
Locality
Broxburn
Postal Code
EH52 5LY
Country Name
United Kingdom
Street Address
5/8 Youngs Road, East Mains Industrial Estate

Details

Scale
sme

Identifier

Legal Name
James Ritchie & Son (Clockmakers) Ltd
Organisation 10
Id
GB-FTS-168764
Name
The Cumbria Clock Company Ltd

Roles

supplier

Address

Region
UK
Locality
Penrith
Postal Code
Ca11 0HL
Country Name
United Kingdom
Street Address
Castle workshops, Dacre

Details

Scale
sme

Identifier

Legal Name
The Cumbria Clock Company Ltd

Award information

Award 1
Id
081537-2025-CT1385-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-54597
Name
James Ritchie & Son (Clockmakers) Ltd
Supplier 2
Id
GB-FTS-168764
Name
The Cumbria Clock Company Ltd

Related lots

1

Contracts and changes

Entry 1
Id
081537-2025-CT1385-1
Status
active
Award ID
081537-2025-CT1385-1
Date Signed
5 Dec 2025, 00:00

Value

Amount
1,200,000
Currency
GBP

Recorded locations

  • Buyer location · Edinburgh · UKM75 · EH8 8BG · United Kingdom
  • Delivery location · UKM71
  • Delivery location · UKM75
  • Delivery location · UKM76
  • Delivery location · UKM81
  • Delivery location · UKM91

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-054643-2025-12-10T14:15:10Zcompiled ·