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PROCUREMENT OPPORTUNITY

Provision of Asset Management Software

MIDLAND HEART LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:08.

Opportunity overview

Midland Heart is seeking to procure a new Asset Management System to support the delivery of our Asset Management Strategy and our forthcoming corporate plan, “Tenants at Heart” 2026–2030. This procurement represents a strategic opportunity to modernise and replace core systems that underpin our Asset Investment Strategy. Our key objectives are to drive operational efficiency by eliminating off-system processes and manual workarounds, while significantly enhancing the tenant journey and overall tenant experience. This initiative forms a critical part of our internal project, “Knowing our Properties”, which focuses on strengthening our data, intelligence, and information systems to deliver better, more informed services for our tenants. The asset management software must adhere to industry best practices and be fully supported by a third-party provider. The system should be a proven, largely “off-the-shelf” solution already in use by other comparable Housing Associations. It must offer a clear and ongoing development plan aligned with the requirements of the Social Housing sector , including the ability to adapt to future legislative and business changes / needs.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Published award value
£352.8k
Awarded
6 Sept 2025
Award ID
1
Status
active
Identifier
GB-COH 04482788
Location
Kings Lynn, UKH16, PE30 5BY, United Kingdom

Classification

  • CPV48000000 — Software package and information systems

Lots

  • Lot LOT-0001AED 1m · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-054625
Status
complete
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
goods
Procurement Method Details
Competitive flexible procedure

Procedure

Features
ITT Stage followed by Supplier Presentations and Discussions

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
30 Jul 2025, 00:59

Tender Period

Ends
7 Jul 2025, 18:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0001
Status
complete
Has Renewal
Yes

Value

Amount
1,000,000
Currency
AED
Including VAT
1,200,000

Renewal

Description
1+1+1+1+1+1+1+1+1+1

Award criteria

Weighting Description
75% Quality 25% Price

Criteria

Criterion 1
Name
Simple description
Type
price
Description
75% Quality 25% Price

Contract period

Ends
11 Aug 2028, 00:59
Starts
11 Aug 2025, 01:00
Max Extent Date
18 Aug 2033, 00:59

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
031294-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
10 Jun 2025, 14:51

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-IP30069R
Name
MIDLAND HEART LIMITED

Roles

buyer

Address

Region
UKG31
Country
GB
Locality
Birmingham
Postal Code
B15 1LZ
Country Name
United Kingdom
Street Address
20 Bath Row

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
IP30069R
Scheme
GB-COH

Contact

Organisation 2
Id
GB-COH-04482788
Name
Asprey Management Solutions

Roles

supplier

Address

Region
UKH16
Country
GB
Locality
Kings Lynn
Postal Code
PE30 5BY
Country Name
United Kingdom
Street Address
1 Innovation Drive

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
04482788
Scheme
GB-COH

Contact

Telephone
03304609752

Award information

Award 1
Id
1
Date
7 Sept 2025, 00:00
Title
Provision of Asset Management System
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
7 Sept 2025, 00:00

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKG
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Value

Amount
352,750
Currency
GBP
Including VAT
423,300

Renewal

Description
5 optional extensions of 12 months

Documents

Entry 1
Id
072839-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
11 Nov 2025, 14:27

Suppliers

Supplier 1
Id
GB-COH-04482788
Name
Asprey Management Solutions

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
22 Nov 2025, 23:59

Related lots

LOT-0001

Contract period

Ends
30 Sept 2030, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Sept 2035, 23:59

Standstill Period

Ends
20 Nov 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Provision of Asset Management System
Status
active
Award ID
1
Date Signed
1 Oct 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
352,750
Currency
GBP
Including VAT
423,300

Period

Ends
30 Sept 2030, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Sept 2035, 23:59

Renewal

Description
5 optional extensions of 12 months

Documents

Entry 1
Id
080962-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
9 Dec 2025, 10:59

Recorded locations

  • Buyer location · Birmingham · UKG31 · B15 1LZ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-054625-2025-12-09T10:59:02ZTender notice on Find a Tender ·