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PROCUREMENT OPPORTUNITY

Whole Life Carbon Planning Review Platform

Westminster City Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:06.

Opportunity overview

The over-arching aim of this tender is to find a skilled, collaborative partner to provide licenses for a Whole Life Carbon Planning Review Platform. Westminster City Council (WCC) seeks a comprehensive digital platform for reviewing Whole Life Carbon Assessments (WLCA) related to planning applications. The platform must provide licenses for a minimum of three years, allowing unlimited users from both applicants and WCC, with WCC retaining full data ownership. Key functionalities include the submission and review of WLCAs against RICS V2 and WCC's Retrofit First policies, with detailed compliance checks on material quantities, carbon factors (A1-A3), and inclusion of all life-cycle stages to assess upfront and whole life carbon (at pre-planning, Stage 1 Planning, Pre-commencement, and Post-Completion). The platform must provide licenses for a minimum of three years, allowing unlimited users from both applicants and WCC, with WCC retaining full data ownership. Key functionalities include the submission and review of WLCAs against RICS V2 and WCC's Retrofit First policies, with detailed compliance checks on material quantities, carbon factors (A1-A3), and inclusion of all life-cycle stages to assess upfront and whole life carbon. The platform must feature a visual review dashboard to easily highlight project details, carbon performance, and any non-compliance flags. Essential collaboration tools include version history management for multiple submissions (pre-planning through post-planning) and a commenting function for feedback between authorities and applicants. It must also generate summary reports for committee use, detailing project information, input data, and comment logs between the planning officer and local authority. Crucially, the platform must be available 24/7 with out-of-hours maintenance and provide technical support during business hours. The selected provider must also deliver a user guides and a minimum of two in-person annual training sessions for WCC users, conducted by in-house trainers with specific Built Environment and Whole Life Carbon Assessment expertise.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Preoptima

Matched by number
Published award value
£583.3k
Awarded
1 Dec 2025
Award ID
1
Status
pending
Identifier
GB-COH 14209923
Location
Cambridge, UKH12, CB12LA, United Kingdom

Classification

  • CPV48451000 — Enterprise resource planning software package
  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV72212100 — Industry specific software development services
  • CPV72212451 — Enterprise resource planning software development services
  • CPV72222000 — Information systems or technology strategic review and planning services

Lots

  • Lot 1£708.3k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
P366
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Amendments

Entry 1
Id
032793-2025
Description
Link for Tender Information Session added to the notice.

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
10 Oct 2025, 23:59

Tender Period

Ends
5 Sept 2025, 12:00

Communication

Future Notice Date
21 Jul 2025, 23:59

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
708,333
Currency
GBP
Including VAT
849,999

Renewal

Description
The contract could be extended propvided KPIs are met and at the council's discretion subject to further budget approval and service requirement

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Envelope
Type
quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Commercial Envelope
Type
price

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
26 Oct 2028, 23:59
Starts
27 Oct 2025, 00:00
Max Extent Date
26 Oct 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
72212100
Scheme
CPV
Description
Industry specific software development services
Entry 2
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support
Entry 3
Id
48451000
Scheme
CPV
Description
Enterprise resource planning software package
Entry 4
Id
72222000
Scheme
CPV
Description
Information systems or technology strategic review and planning services
Entry 5
Id
72212451
Scheme
CPV
Description
Enterprise resource planning software development services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
047222-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
8 Aug 2025, 12:06

Planning and budget

Documents

Entry 1
Id
031131-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
10 Jun 2025, 09:36
Entry 2
Id
032793-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
17 Jun 2025, 09:10

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
18 Jun 2025, 23:59
Description
This market engagement process aims to foster a collaborative environment before formal tendering. Suppliers are invited to demonstrate their solutions for 45 minutes, followed by a 15-minute Q&A session. These demo slots are available on a first-come, first-served basis on Wednesday, June 25th (AM) and Thursday, June 26th (AM). This direct interaction allows us to understand market capabilities better and for suppliers to showcase their unique offerings. Following the demos, a comprehensive tender information session will be held on July 3rd 10:00 - 12:00 (link for the meeting here https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGZjY2MxMDAtM2QyYi00MDAzLTg3YzktNmYyNDgyNjU3NjEy%40thread.v2/0?context=%7b%22Tid%22%3a%2250d8c115-b77f-4395-a3ba-3b407caf0d88%22%2c%22Oid%22%3a%22d158feb5-5afb-470f-a0c7-2f10864ed1e0%22%7d) . This session will detail the procurement process, provide best practice tips for preparing submissions, and outline expectations, ensuring all potential bidders are well-equipped for the upcoming tender. Bidders interested in the tender are advised to please email Alex James asjames@westminster.gov.uk by the 18th of June.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PJVD-6261-BPPJ
Name
Westminster City Council

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
SW1E 6QP
Country Name
United Kingdom
Street Address
64 Victoria Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PJVD-6261-BPPJ
Scheme
GB-PPON

Contact

Name
Alex James
Organisation 2
Id
GB-COH-14209923
Name
Preoptima

Roles

supplier

Address

Region
UKH12
Country
GB
Locality
Cambridge
Postal Code
CB12LA
Country Name
United Kingdom
Street Address
Salisbury House

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
14209923
Scheme
GB-COH

Contact

Award information

Award 1
Id
1
Date
1 Dec 2025, 00:00
Title
Whole Life Carbon planning review platform
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
1 Dec 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72222000
Scheme
CPV
Description
Information systems or technology strategic review and planning services

Value

Amount
583,333.31
Currency
GBP
Including VAT
700,000

Renewal

Description
3+2 - Option to extend at Councils discretion.

Documents

Entry 1
Id
078413-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
1 Dec 2025, 11:14

Suppliers

Supplier 1
Id
GB-COH-14209923
Name
Preoptima

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
29 Dec 2025, 23:59

Related lots

1

Contract period

Ends
28 Dec 2028, 23:59
Starts
29 Dec 2025, 00:00
Max Extent Date
28 Dec 2030, 23:59

Standstill Period

Ends
11 Dec 2025, 23:59

Recorded locations

  • Buyer location · London · UKI32 · SW1E 6QP · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0545c8-2025-12-01T11:14:36ZPreliminary market engagement notice on Find a Tender ·