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PROCUREMENT OPPORTUNITY

CFT 901285 – DoJ PBNI Electronic Case Management System

Probation Board Northern Ireland · award, contract

Tender information last checkedLast checked 25 Sept 2026, 09:20.

Opportunity overview

The Probation Board of Northern Ireland is placing this voluntary transparency notice to alert economic operators of its intention to modify its electronic case management system contract to allow completion of works in accordance with Regulation 72 (1) (b) of the Public Contracts Regulations 2015.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Withheld for security purposes

Match pending…
Contract value
£2.2m
Awarded
Not supplied
Contract signed
26 Aug 2026
Award ID
081965-2026-1
Status
active
Location
Sensitive Information, UKN, United Kingdom

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • The Probation Board of Northern Ireland is placing this voluntary transparency notice to alert economic operators of its intention to modify its electronic case management system contract to allow completion of works in accordance with Regulation 72 (1) (b) of the Public Contracts Regulations 2015. Additional information: To ensure continuity of service to the PBNI for their critical business functions, the PBNI require a modification of this contract value to ensure continuity of this critical service. The. Authority will be relying on Regulation 72(1) (b) Additional works, services or supplies. “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs. This modification is for a total of £137,425 leading to a revised contract total of £2,169,442.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ID 901285
Status
complete
Main Procurement Category
services
Procurement Method
limited
Procurement Method Details
Negotiated without publication of a contract notice
Review Details
The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The authority will incorporate a standstill period (i.e. a minimum. of 10 calendar days) before this contract is awarded
Why this procedure was chosen
PBNI intend to modify the current contract by increasing the value of services by £137,425 in accordance with Regulation 72(1)(b) Additional works, services or supplies “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract, to maintain its system. This is required for additional services so their system remains functional and servers are kept up-to-date and in line with wider IT controls and for an upgrade to content management software. PBNI have confirmed that for technical reasons and to avoid substantial duplication of costs, only the current supplier, can undertake this work.

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support

Covered By

GPA

Procedure reasons

Entry 1
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Id
D_TECHNICAL
Description
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons

Lots and requirements

Entry 1
Id
1
Description
The Probation Board of Northern Ireland is placing this voluntary transparency notice to alert economic operators of its intention to modify its electronic case management system contract to allow completion of works in accordance with Regulation 72 (1) (b) of the Public Contracts Regulations 2015. Additional information: To ensure continuity of service to the PBNI for their critical business functions, the PBNI require a modification of this contract value to ensure continuity of this critical service. The. Authority will be relying on Regulation 72(1) (b) Additional works, services or supplies. “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs. This modification is for a total of £137,425 leading to a revised contract total of £2,169,442.
Has Options
No

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN

Buyer, suppliers and contacts

Organisation 1
Name
Probation Board Northern Ireland
Id
GB-FTS-150861

Identifier

Legal Name
Probation Board Northern Ireland

Address

Locality
BELFAST
Region
UKN
Country Name
United Kingdom

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
BODY_PUBLIC
Description
Body governed by public law
Entry 2
Scheme
COFOG
Id
01
Description
General public services
Organisation 2
Name
Withheld for security purposes
Id
GB-FTS-186192

Identifier

Legal Name
Withheld for security purposes

Address

Locality
Sensitive Information
Region
UKN
Country Name
United Kingdom

Contact

Roles

supplier

Details

Scale
sme
Organisation 3
Name
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.
Id
GB-FTS-1202

Identifier

Legal Name
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.

Address

Locality
Belfast
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
081965-2026-1
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-FTS-186192
Name
Withheld for security purposes

Contracts and changes

Entry 1
Id
081965-2026-1
Award ID
081965-2026-1
Status
active
Date Signed
27 Aug 2026, 00:00

Value

Amount
2,169,442
Currency
GBP

Recorded locations

  • Buyer location · BELFAST · UKN · United Kingdom
  • Delivery location · UKN

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 081965-2026award, contract ·