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PROCUREMENT OPPORTUNITY

Energy Efficiency Retrofit – Electrical Building Services

Caerphilly County Borough Council · Pipeline notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:00.

Opportunity overview

Caerphilly County Borough Council is seeking to establish a Framework for Energy Efficiency Retrofit – Electrical Building Services. The purpose of this Framework is to support the Authority to deliver a range of electrical energy efficiency retrofit projects including LED lighting upgrades and solar photovoltaic installations at locations within Caerphilly County Borough.In line with Welsh Governments targets the Authority aims to be Net Zero by 2030. To help achieve this target, the Authority intends to convert all of the lighting within its managed estate to LED format with appropriate controls included. Not only will this help achieve carbon reduction ambitions it will also assist with ensuring appropriate lighting levels are attained within those buildings.

Classification

  • CPV45261215 — Solar panel roof-covering work
  • CPV45310000 — Electrical installation work
  • CPV45311000 — Electrical wiring and fitting work
  • CPV45311100 — Electrical wiring work
  • CPV45311200 — Electrical fitting work
  • CPV45315100 — Electrical engineering installation works
  • CPV45317200 — Electrical installation work of transformers
  • CPV45317300 — Electrical installation work of electrical distribution apparatus
  • CPV50711000 — Repair and maintenance services of electrical building installations
  • CPV71314100 — Electrical services
  • CPV71315400 — Building-inspection services
  • CPV71318100 — Artificial and natural lighting engineering services for buildings
  • CPV71321000 — Engineering design services for mechanical and electrical installations for buildings
  • CPV71323100 — Electrical power systems design services
  • CPV71334000 — Mechanical and electrical engineering services
  • CPV71631300 — Technical building-inspection services

Lots

  • Electrical Design£250k
  • Lighting and Electrical Equipment£4.8m
  • Solar Energy£5m
  • PV Maintenance£55k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CCBC/PS2899/25/CT
Status
active
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
works
Procurement Method Details
Competitive flexible procedure

Covered By

GPA

Procedure

Features
This procurement will be evaluated as a two-stage process: •Stage One - The first stage of the evaluation process will consist of the Conditions of Participation using the Welsh Procurement Specific Questionnaire (“WPSQ”). •Stage Two - The second stage of the evaluation process will consist of the Award Criteria.

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Award Criteria Details
The Award Criteria is specific to each Lot and each Lot will be awarded based on the evaluation of tender submissions received for that Lot.

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withAndWithoutReopeningCompetition
Description
Schedule of Rates for Lot 1, 2 and 4 Mini Competition for Lot 3
Maximum Participants
13

Expected award period

Ends
15 Jan 2026, 23:59

Tender Period

Ends
2 Dec 2025, 12:00

Communication

Future Notice Date
3 Oct 2025, 23:59

Enquiry period

Ends
25 Nov 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en
cy

Lots and requirements

Entry 1
Id
1
Title
Electrical Design
Status
active
Has Renewal
Yes
Description
Contractors are required to provide legally compliant lighting designs and drawings which include associated components such as PIR’s for the Council’s buildings including but not limited to schools, offices, libraries and leisure centres. The designs will include lighting plots for all areas and utilise an existing list of approved light fittings. Designs may require new circuits for some additional emergency lights but generally the designs will be used to cover a light for light exchange programme to transition to LEDs. Full details of the Lot can be found in the tender documents.

Value

Amount
250,000
Currency
GBP
Including VAT
300,000

Renewal

Description
The Authority intends to establish a Framework for a period of two (2) years with the option to extend for a further period of up to twenty-four (24) months.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality and Social Value
Type
quality

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
70
Weight
percentageExact

Contract period

Ends
8 Feb 2028, 23:59
Starts
9 Feb 2026, 00:00
Max Extent Date
8 Feb 2030, 23:59
Entry 2
Id
2
Title
Lighting and Electrical Equipment
Status
active
Has Renewal
Yes
Description
Contractors will be required to upgrade old inefficient lighting (including PIR’s etc.) to new LED formats within the Council’s buildings including but not limited to schools, offices, libraries and leisure centres. You will follow lighting designs and drawings which will be provided to you and utilise an existing list of approved LED light fittings. This will include internal and external fittings. There will be minimal rewiring works. You will need to arrange lifting equipment where necessary. You will comply with the authority’s asbestos requirements including training requirements and provide RAMS. You will be given access to the authority system for uploading completion documents. Whilst onsite you may be asked to install or upgrade other electrical components such as time controls or even point of use hot water heaters. Full details of the Lot can be found in the tender documents.

Value

Amount
4,750,000
Currency
GBP
Including VAT
5,700,000

Renewal

Description
The Authority intends to establish a Framework for a period of two (2) years with the option to extend for a further period of up to twenty-four (24) months.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality and Social Value
Type
quality

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Name
Price
Type
quality

Numbers

Entry 1
Number
70
Weight
percentageExact

Contract period

Ends
8 Feb 2028, 23:59
Starts
9 Feb 2026, 00:00
Max Extent Date
8 Feb 2030, 23:59
Entry 3
Id
3
Title
Solar Energy
Status
active
Has Renewal
Yes
Description
MCS certified Contractor’s will design and install photovoltaic systems utilising Solar Edge (or equivalent) technology within the Council’s buildings including but not limited to schools, offices, libraries and leisure centres. PV systems are unlikely to exceed 99kwp in size. Contractors will need to undertake all appropriate checks with the network operator prior to work commencing. Contractors will need to arrange lifting equipment where necessary and comply with the authority’s asbestos requirements including training requirements and provide RAMS. You will be given access to the authority database system for uploading completion documents including drawings. Contracts will be awarded under this lot following further-competition processes which all eligible Contractor’s will be invited to participate in. Full details of the Lot can be found in the tender documents.

Value

Amount
4,999,998
Currency
GBP
Including VAT
6,000,000

Renewal

Description
The Authority intends to establish a Framework for a period of two (2) years with the option to extend for a further period of up to twenty-four (24) months.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality and Social Value
Type
quality

Numbers

Entry 1
Number
100
Weight
percentageExact

Contract period

Ends
8 Feb 2028, 23:59
Starts
9 Feb 2026, 00:00
Max Extent Date
8 Feb 2030, 23:59
Entry 4
Id
4
Title
PV Maintenance
Status
active
Has Renewal
Yes
Description
Contractors will deliver the inspection, maintenance and associated services of existing PV systems across the Council’s buildings including but not limited to schools, offices, libraries and leisure centres. The contractor will ensure that PV systems operate safely, efficiently and in compliance with relevant standards and regulations. Services include routine inspections, fault detection and maintenance, panel cleaning and periodic reporting. Full details of the Lot can be found in the tender documents.

Value

Amount
55,000
Currency
GBP
Including VAT
66,000

Renewal

Description
The Authority intends to establish a Framework for a period of two (2) years with the option to extend for a further period of up to twenty-four (24) months.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality and Social Values
Type
quality

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
70
Weight
percentageExact

Contract period

Ends
8 Feb 2028, 23:59
Starts
9 Feb 2026, 00:00
Max Extent Date
8 Feb 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL16
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKL16
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
71314100
Scheme
CPV
Description
Electrical services
Entry 2
Id
71321000
Scheme
CPV
Description
Engineering design services for mechanical and electrical installations for buildings
Entry 3
Id
71334000
Scheme
CPV
Description
Mechanical and electrical engineering services
Entry 4
Id
71318100
Scheme
CPV
Description
Artificial and natural lighting engineering services for buildings
Entry 5
Id
45311100
Scheme
CPV
Description
Electrical wiring work
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKL16
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL16
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
45310000
Scheme
CPV
Description
Electrical installation work
Entry 2
Id
71334000
Scheme
CPV
Description
Mechanical and electrical engineering services
Entry 3
Id
71314100
Scheme
CPV
Description
Electrical services
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKL16
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL16
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
45261215
Scheme
CPV
Description
Solar panel roof-covering work
Entry 2
Id
45311100
Scheme
CPV
Description
Electrical wiring work
Entry 3
Id
45311200
Scheme
CPV
Description
Electrical fitting work
Entry 4
Id
45315100
Scheme
CPV
Description
Electrical engineering installation works
Entry 5
Id
45317200
Scheme
CPV
Description
Electrical installation work of transformers
Entry 6
Id
45317300
Scheme
CPV
Description
Electrical installation work of electrical distribution apparatus
Entry 7
Id
71314100
Scheme
CPV
Description
Electrical services
Entry 8
Id
71321000
Scheme
CPV
Description
Engineering design services for mechanical and electrical installations for buildings
Entry 9
Id
71323100
Scheme
CPV
Description
Electrical power systems design services
Entry 10
Id
71334000
Scheme
CPV
Description
Mechanical and electrical engineering services
Entry 11
Id
50711000
Scheme
CPV
Description
Repair and maintenance services of electrical building installations
Item 4
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UKL16
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL16
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
71315400
Scheme
CPV
Description
Building-inspection services
Entry 2
Id
71631300
Scheme
CPV
Description
Technical building-inspection services
Entry 3
Id
50711000
Scheme
CPV
Description
Repair and maintenance services of electrical building installations
Entry 4
Id
45311000
Scheme
CPV
Description
Electrical wiring and fitting work
Entry 5
Id
45317300
Scheme
CPV
Description
Electrical installation work of electrical distribution apparatus
Entry 6
Id
45315100
Scheme
CPV
Description
Electrical engineering installation works

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
070122-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
31 Oct 2025, 14:08

Planning and budget

Documents

Entry 1
Id
030681-2025
Format
text/html
Notice Type
UK1
Description
Pipeline notice on Find a Tender
Document Type
plannedProcurementNotice
Published
6 Jun 2025, 15:37
Entry 2
Id
060338-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
29 Sept 2025, 08:39

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWHP-2369-JPYL
Name
Caerphilly County Borough Council

Roles

buyer

Address

Region
UKL16
Country
GB
Locality
Hengoed
Postal Code
CF82 7PG
Country Name
United Kingdom
Street Address
Penallta House, Tredomen Park

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PWHP-2369-JPYL
Scheme
GB-PPON

Contact

Name
Connor Thomas
Telephone
01443 864702

Recorded locations

  • Buyer location · Hengoed · UKL16 · CF82 7PG · United Kingdom
  • Delivery location · UKL16 · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0544ac-2025-10-31T14:08:26ZPipeline notice on Find a Tender ·