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PROCUREMENT OPPORTUNITY

008808 - Contract for Servicing, Repairs & Maintenance of Air Conditioning Units & Air Source Heat Pumps

Newcastle City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 03:58.

Opportunity overview

It is Newcastle City Council's intention to put into place a new contract for the Servicing and Repairs & Maintenance of Air Conditioning Units and Air Source Heat Pumps. The contract period is for 24 months with options to extend for a further 2 x 12 months. This procurement includes all of the items detailed in the pricing schedule.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

COOL BREEZE FM LIMITED

Matched by number
Published award value
£148k
Awarded
30 Sept 2025
Award ID
1
Status
active
Identifier
GB-COH 06288006
Location
Gateshead, UKC22, NE11 0NJ, United Kingdom

Classification

  • CPV39717200 — Air-conditioning appliances
  • CPV42510000 — Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
  • CPV50730000 — Repair and maintenance services of cooler groups
  • CPV50800000 — Miscellaneous repair and maintenance services

Lots

  • Lot 1£200k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05445b
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
All documents can be accessed at www.open-uk.org
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
1 Sept 2025, 23:59

Tender Period

Ends
11 Jul 2025, 12:00

Enquiry period

Ends
8 Jul 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
200,000
Currency
GBP
Including VAT
240,000

Renewal

Description
2 x 12 month options to extend

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
12 Oct 2027, 23:59
Starts
13 Oct 2025, 00:00
Max Extent Date
12 Oct 2029, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
39717200
Scheme
CPV
Description
Air-conditioning appliances
Entry 2
Id
42510000
Scheme
CPV
Description
Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
Entry 3
Id
50730000
Scheme
CPV
Description
Repair and maintenance services of cooler groups
Entry 4
Id
50800000
Scheme
CPV
Description
Miscellaneous repair and maintenance services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
030555-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
6 Jun 2025, 12:26

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PBHM-6848-TWYG
Name
Newcastle City Council

Roles

buyer

Address

Region
UKC22
Country
GB
Locality
Newcastle Upon Tyne
Postal Code
NE1 8QH
Country Name
United Kingdom
Street Address
Civic Centre

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PBHM-6848-TWYG
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-06288006
Name
COOL BREEZE FM LIMITED

Roles

supplier

Address

Region
UKC22
Country
GB
Locality
Gateshead
Postal Code
NE11 0NJ
Country Name
United Kingdom
Street Address
Unit A1 The Avenues Eleventh Avenue

Details

Vcse
No
Scale
sme

Identifier

Id
06288006
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PCCY-7332-MGGQ
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
1 Oct 2025, 00:00
Title
008808 - Contract for Servicing, Repairs & Maintenance of Air Conditioning Units & Air Source Heat Pumps
Status
active
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
services
Assessment Summaries Date Sent
1 Oct 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKC
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50730000
Scheme
CPV
Description
Repair and maintenance services of cooler groups

Value

Amount
148,000
Currency
GBP
Including VAT
177,600

Renewal

Description
2 x 12 month options to extend

Documents

Entry 1
Id
061304-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
1 Oct 2025, 12:44

Suppliers

Supplier 1
Id
GB-COH-06288006
Name
COOL BREEZE FM LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
11 Oct 2025, 23:59

Related lots

1

Contract period

Ends
12 Oct 2027, 23:59
Starts
13 Oct 2025, 00:00
Max Extent Date
12 Oct 2029, 23:59

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
13 Oct 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Amount
148,000
Currency
GBP
Including VAT
177,600

Period

Ends
12 Oct 2027, 23:59
Starts
13 Oct 2025, 00:00
Max Extent Date
12 Oct 2029, 23:59

Renewal

Description
2 x 12 month options to extend

Documents

Entry 1
Id
064653-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
13 Oct 2025, 11:13

Agreed Metrics

Entry 1
Id
1
Title
N/A
Entry 2
Id
2
Title
N/A
Entry 3
Id
3
Title
N/A

Recorded locations

  • Buyer location · Newcastle Upon Tyne · UKC22 · NE1 8QH · United Kingdom
  • Delivery location · UKC · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05445b-2025-10-13T11:13:30+01:00Tender notice on Find a Tender ·