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ID 5827421 - DfC - Print Services Contract

Department for Communities · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 03:55.

Opportunity overview

The Corporate Communications team (CC) within the Department for Communities (DfC) wishes to appoint a Supplier for the provision of print services for all corporate publications and marketing/communications materials in line with the Department's brand guidelines. The specific requirements will be outlined within the Specification Schedule.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

GPS Colour Graphics Ltd

Match pending…
Published award value
£400k
Awarded
10 Jul 2025
Award ID
1
Status
active
Identifier
GB-PPON PRBZ-2569-VMBQ
Location
Belfast, UKN06, BT5 6SR, United Kingdom

Classification

  • CPV79800000 — Printing and related services
  • CPV79810000 — Printing services
  • CPV79820000 — Services related to printing
  • CPV79823000 — Printing and delivery services
  • CPV79824000 — Printing and distribution services

Lots

  • Lot 1£400k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ID 5827421
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
4 Aug 2025, 23:59

Tender Period

Ends
8 Jul 2025, 15:00

Contract terms

Financial Terms
For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice Contract Value The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.

Enquiry period

Ends
25 Jun 2025, 15:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
400,000
Currency
GBP
Including VAT
480,000

Renewal

Description
One option to extend for a period of anything up to 1 Year.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
AC1 - Key Account Manager
Type
quality
Description
As per Tender Documentation.

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 2
Name
AC2 - Proposed Methodology
Type
quality
Description
As per Tender Documentation.

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Name
AC3 - Contract Management
Type
quality
Description
As per Tender Documentation.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Name
AC4 - Total Contract Price (Standardised Jobs – Annex A of Pricing Schedule)
Type
cost
Description
As per Tender Documentation.

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 5
Name
AC5 - Total Contract Price (Sample Bespoke Jobs – Annex B of Pricing Schedule)
Type
cost
Description
As per Tender Documentation.

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 6
Name
AC6 - Total Contract Price (Delivery to Jobs Benefit Office Network – Annex C of Pricing Schedule)
Type
cost
Description
As per Tender Documentation.

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
3 Aug 2028, 23:59
Starts
4 Aug 2025, 00:00
Max Extent Date
3 Aug 2029, 23:59

Selection criteria

Criteria

Criterion 1
Type
technical
Description
As per Instructions to Tenderer document

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79800000
Scheme
CPV
Description
Printing and related services
Entry 2
Id
79810000
Scheme
CPV
Description
Printing services
Entry 3
Id
79820000
Scheme
CPV
Description
Services related to printing
Entry 4
Id
79823000
Scheme
CPV
Description
Printing and delivery services
Entry 5
Id
79824000
Scheme
CPV
Description
Printing and distribution services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
030257-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
5 Jun 2025, 13:55

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PXMQ-4585-LJVM
Name
Department for Communities

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT2 7EG
Country Name
United Kingdom
Street Address
Causeway Exchange, 1-7 Bedford Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PXMQ-4585-LJVM
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PVWG-8426-YWXV
Name
CPD - Supplies & Services Division
Role Details
Construction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.

Roles

procuringEntity
processContactPoint

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT3 9ED
Country Name
United Kingdom
Street Address
Clare House, 303 Airport Road West

Details

Identifier

Id
PVWG-8426-YWXV
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-PPON-PRBZ-2569-VMBQ
Name
GPS Colour Graphics Ltd

Roles

supplier

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT5 6SR
Country Name
United Kingdom
Street Address
4 Marshalls Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PRBZ-2569-VMBQ
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
11 Jul 2025, 00:00
Title
ID 5827421 - DfC - Print Services Contract
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
17 Jul 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79800000
Scheme
CPV
Description
Printing and related services

Value

Amount
400,000
Currency
GBP
Including VAT
480,000

Options

Description
No options

Renewal

Description
Initial contract period of 3 years with 1 option to extend for a further period of anything up to 12 months

Documents

Entry 1
Id
041027-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
17 Jul 2025, 15:20

Suppliers

Supplier 1
Id
GB-PPON-PRBZ-2569-VMBQ
Name
GPS Colour Graphics Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
29 Jul 2025, 23:59

Related lots

1

Contract period

Ends
31 Jul 2028, 23:59
Starts
1 Aug 2025, 00:00
Max Extent Date
31 Jul 2029, 23:59

Standstill Period

Ends
28 Jul 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
ID 5827421 - DfC - Print Services Contract
Status
active
Award ID
1
Date Signed
1 Aug 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
Contract Value is less than £5 million - KPI's are not considered appropriate.

Value

Amount
400,000
Currency
GBP
Including VAT
480,000

Period

Ends
3 Aug 2028, 23:59
Starts
4 Aug 2025, 00:00
Max Extent Date
3 Aug 2029, 23:59

Renewal

Description
Initial contract period of 3 years with 1 option to extend for a further period of anything up to 12 months.

Documents

Entry 1
Id
050364-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
21 Aug 2025, 08:36

Recorded locations

  • Buyer location · Belfast · UKN06 · BT2 7EG · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0543a3-2025-08-21T08:36:36+01:00Tender notice on Find a Tender ·