- Id
- WS2556138112
- Status
- active
- Published risks
- GLAP may also modify any Master Development Agreement and any associated contract in accordance with Section 74 (Modifying a Public Contract) and Schedule 8 of the Procurement Act 2023.
This includes circumstances in which GLAP considers that a known risk has materialised otherwise than as a result of any act or omission of the contracting authority or supplier and, because of that fact, the contract cannot be performed to the satisfaction of GLAP.
To this end,
GLAP has identified the following known risks for which it may modify the MDA and any associated contract in the event of the risk materialisation and material impact on delivery of the project in accordance with paragraphs 5-7 of Schedule 8:
• Access and rights over third-party land impacting GLAP's ability to develop a small proportion of the Site;
• General Site constraints and characteristics impacting overall deliverability (such as ground conditions, dock walls, utilities, Aerodrome safeguarding and ecological considerations etc.);
- Above Threshold
- Yes
- Procurement Method
- selective
- Main Procurement Category
- services
- How to submit
- The sourcing event will be managed using the e-procurement platform, SAP Ariba Business Network. In order to receive access to the sourcing documents and participate in the first stage of the procurement process (PSQ), applicants must be registered on SAP Ariba.
Applicants are required to respond to all sections of the PSQ and must submit responses in accordance with the instructions and response deadline stated.
Each response must be submitted electronically via the SAP Ariba portal. Instructions for accessing SAP Ariba Business Network and the procurement documents:
To access the event documents on SAP Ariba Network, potential applicants should:
• Step 1: Visit the SAP Ariba Business Network platform using the following link:
https://service.ariba.com/Supplier.aw
• Step 2: If new to SAP Ariba Business Network, click 'Register Now' and create a standard SAP Ariba account by providing the requested company and administrator information and providing a password which contains a capital letter, a number and a special character; or If already an account holder on SAP Ariba Business Network, log in using your log in details.
Those who are already registered as a TfL Supplier on SAP Ariba Business Network, will still need to follow Step 5 below in order to be added as a participant.
Please note, if new to SAP Ariba Network, the SAP Ariba platform may ask you to review and check for duplicate accounts that others in your business may have set up previously. If there are duplicate accounts, either contact the relevant account administrator using the SAP Ariba Network functionality or if you require a separate account for access to TfL procurements then please select 'back' and select 'continue account creation'.
Step 3: Confirm your email address once the confirmation email has been sent.
Step 4: Confirm in the SAP Ariba Network platform what type of goods/services you supply.
Step 5: Send an email to adwoaowusu-banahene@londonlegacy.co.uk
with the information from Steps 2to 4 including your Business Network ID (ANID) and the respondent's company name, username and administrator email.
Step 6: Use the unique link in the invitation email to access SAP Ariba.
Step 7: The link will navigate to Ariba Business Network and prompt you to enter your login credentials, use the one you have created or the existing Ariba Network username and password.
Step 8: When you have access to the Proposals and Questionnaires dashboard page on SAP Ariba, click on the 'Intend to Participate' icon to complete your registration for against the contract opportunity.
Step 9: On the main menu bar at the left-hand side of the website click the 'All Content' option to see all documentation.
Prospective respondents must follow the instructions in the PSQ when completing and submitting a response to the PSQ.
Supplier Registration on SAP Ariba Business Network Help Page: https://help.sap.com/docs/ARIBA_NETWORK_SUPPLIERS/ddd75910f67b4212b1c83f9d6 8cd2f01/de32f3eaf0181014be26e0d2a68be9ef.html. If you have any queries regarding your registration, please email: Ariba_Supplier_Enablement@tfl.gov.uk
- Procurement Method Details
- Competitive flexible procedure
- Expression Of Interest Deadline
- 12 Sept 2025, 14:00
Procedure
- Features
- The first stage of the procurement process will require interested parties to complete and return a PSQ Response. GLAP will evaluate PSQ Responses received in accordance with the PSQ criteria and methodology set out in PSQ Appendix A.
The four highest ranked and compliant Applicants will be invited to the ISOS stage. However, GLAP will invite fewer Applicants to the ISOS stage if fewer than four Applicants meet the minimum participation conditions set out in the PSQ Appendix A.
In addition, GLAP reserves the right to shortlist up to five suppliers if the gap between the total score achieved by the fourth and fifth placed suppliers is 2% or less following evaluation of PSQ Responses.
The ISOS stage will provide an opportunity for Tenderers to provide their initial Outline Solutions for the opportunity. Outline Solutions submitted by the Tenderers will be evaluated against the evaluation criteria set out in the ISOS instructions that will be issued at the start of the ISOS stage.
GLAP will shortlist a maximum of three Tenderers to participate in the Invitation to Participate in Dialogue (ITPD) stage. Details of the shortlisting methodology will be set out in the ISOS instructions.
During the ITPD stage, Tenderers will be invited to individual meetings which will focus on identifying and defining the solutions best suited to satisfying GLAP's requirements, including by testing deliverability, driving greater value for money, testing assumptions and risk, and ensuring appropriate allocation of risk.
The Invitation to Submit Final Tender stage (ISFT) will begin when GLAP is able to identify solutions that are capable of acceptance. The ISFT will set out instructions for the preparation, submission and evaluation of Final Tenders.
Following evaluation, GLAP intends to hold a "preferred bidder" stage with the Tenderer who submitted the most advantageous tender to finalise, clarify and confirm commitments made.
Interested parties should refer to "Section 2: Procurement Process" of the Procurement Specific Instructions, issued via the TfL's SAP Ariba procurement portal for further details.
More details about the contract requirements will be provided to Tenderers at the ISOS stage. For example, GLAP is still considering its approach to several issues, including key performance indicators (KPIs).
As regards KPIs, GLAP is considering the extent to which supplier performance can be assessed appropriately by reference to KPIs such that KPIs should be included in the MDA. Once a position on KPIs has been reached, it will be communicated in due course to any suppliers remaining in the procurement.
Applicants are reminded that GLAP may modify the terms of this document and other associated tender documents in accordance with Section 31 (Modifying a Competitive Procurement) of the Procurement Act 2023.
GLAP may refine the award criteria in accordance with Section 24 (Refining Award Criteria) of the Procurement Act. In this context, there will be differences between the award criteria applied when assessing Outline Tenders and Final Tenders.
GLAP may also refine the award criteria to be applied to Final Tenders after carrying out dialogue with suppliers.
GLAP may also modify any Master Development Agreement and any associated contract in accordance with Section 74 (Modifying a Public Contract) and Schedule 8 of the Procurement Act 2023. This includes circumstances in which GLAP considers that a known risk has materialised otherwise than as a result of any act or omission of the contracting authority or supplier and, because of that fact, the contract cannot be performed to the satisfaction of GLAP.
To this end,
GLAP has identified the following known risks for which it may modify the MDA and any associated contract in the event of the risk materialisation and material impact on delivery of the project in accordance with paragraphs 5-7 of Schedule 8:
• Access and rights over third-party land impacting GLAP's ability to develop a small proportion of the Site;
• General Site constraints and characteristics impacting overall deliverability (such as ground conditions, dock walls, utilities, Aerodrome safeguarding and ecological considerations etc.);