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PROCUREMENT OPPORTUNITY

002642 SUPPLY, DELIVERY, INSTALLATION AND ON-SITE MAINTENANCE OF DIGITISATION STUDIOS SCANNING EQUIPMENT

British Library · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 03:40.

Opportunity overview

The purpose of this tender is to procure a suite of brand-new Windows 11 compliant digitisation equipment which is interoperable with the current studio equipment and software. The machines required will be located in our Boston Spa, West Yorkshire site, with the exception of one microfilm scanner which will be located in St Pancras, London. This equipment is to support the high-quality, high-speed mass digital capture of a wide range of archival and heritage materials.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

J&J Negus Ltd t/a Genus

Match pending…
Shared published award value
£500k
Awarded
14 Jul 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Location
Nuneaton, UKG13, CV11 6RY, United Kingdom

J. AND J. NEGUS LIMITED

Matched by number
Shared published award value
£500k
Awarded
14 Jul 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 01168979
Location
Nuneaton, UKG13, CV11 6RY, United Kingdom

Classification

  • CPV38520000 — Scanners

Lots

  • Lot 1£500k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
002642
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA
CPTPP

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
19 Jul 2025, 00:59

Tender Period

Ends
27 Jun 2025, 13:00

Contract terms

Financial Terms
All invoices will be submitted electronically to the Library

Enquiry period

Ends
20 Jun 2025, 18:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Additional Procurement Categories

services

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
500,000
Currency
GBP
Including VAT
600,000

Renewal

Description
Up to seven 12 month optional extensions taking the potential maintenance contract to ten years in total.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Cost
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
1 Oct 2028, 00:59
Starts
4 Aug 2025, 01:00
Max Extent Date
1 Oct 2035, 00:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
38520000
Scheme
CPV
Description
Scanners

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
029113-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
2 Jun 2025, 12:05

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PCXZ-9362-XQJM
Name
British Library

Roles

buyer

Address

Region
UKI31
Country
GB
Locality
London
Postal Code
NW1 2DB
Country Name
United Kingdom
Street Address
96 Euston Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PCXZ-9362-XQJM
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-FTS-154613
Name
J&J Negus Ltd t/a Genus

Roles

supplier

Address

Region
UKG13
Country
GB
Locality
Nuneaton
Postal Code
CV11 6RY
Country Name
United Kingdom
Street Address
Hammond Close, Attleborough Fields Industrial Estate

Details

Vcse
No
Scale
large

Contact

Name
Chris Elwell
Telephone
02476254955
Organisation 3
Id
GB-COH-01168979
Name
J. AND J. NEGUS LIMITED

Roles

supplier

Address

Region
UKG13
Country
GB
Locality
Nuneaton
Postal Code
CV11 6RY
Country Name
United Kingdom
Street Address
Genus, Hammond Close

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
01168979
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PDCG-1778-XZWM
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
15 Jul 2025, 00:00
Status
active
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
goods
Assessment Summaries Date Sent
15 Jul 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
38520000
Scheme
CPV
Description
Scanners

Value

Amount
500,000
Currency
GBP
Including VAT
600,000

Renewal

Description
Up to seven 12 month optional extensions taking the potential maintenance contract to ten years in total.

Documents

Entry 1
Id
040149-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
15 Jul 2025, 16:05

Suppliers

Supplier 1
Id
GB-FTS-154613
Name
J&J Negus Ltd t/a Genus
Supplier 2
Id
GB-COH-01168979
Name
J. AND J. NEGUS LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
18 Jul 2025, 23:59

Related lots

1

Contract period

Ends
30 Sept 2028, 23:59
Starts
4 Aug 2025, 00:00
Max Extent Date
30 Sept 2035, 23:59

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
15 Jul 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
n/a

Value

Amount
500,000
Currency
GBP
Including VAT
600,000

Period

Ends
30 Sept 2028, 23:59
Starts
4 Aug 2025, 00:00
Max Extent Date
30 Sept 2035, 23:59

Renewal

Description
7 x 12 month extensions

Documents

Entry 1
Id
046334-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
6 Aug 2025, 07:14

Recorded locations

  • Buyer location · London · UKI31 · NW1 2DB · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-052a8e-2025-08-06T07:14:28+01:00Tender notice on Find a Tender ·