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PROCUREMENT OPPORTUNITY

Measured Term Contract (MTC) Boiler Servicing & Maintenance

Dumfries and Galloway Council · compiled

Tender information last checkedLast checked 30 Sept 2026, 03:30.

Opportunity overview

This tender process is for participation in the Contract for a fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout Dumfries and Galloway. The services which may be carried out under this contract include: - Gass and Oil Boiler Flues - Air Handling - Gas Taps - Pressurisation Units The Contract will be awarded on a Lot basis, with the Tenderer being able to bid for one, any or all of the four lots without penalty. 1 - Wigtownshire 2 - Stewartry 3 - Nithsdale 4 - Annandale & Eskdale

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Gilmour Facility Services ltd

Match pending…
Contract value
£267.5k
Awarded
Not supplied
Contract signed
17 Aug 2025
Award ID
056468-2025-1
Status
active
Location
Kilmarnock, UKM, KA1 1DZ, United Kingdom

Gilmour Facility Services ltd

Match pending…
Contract value
£169k
Awarded
Not supplied
Contract signed
17 Aug 2025
Award ID
056468-2025-2
Status
active
Location
Kilmarnock, UKM, KA1 1DZ, United Kingdom

Richard Irvin FM Limited

Matched by exact name
Contract value
£704k
Awarded
Not supplied
Contract signed
11 Sept 2025
Award ID
056468-2025-3
Status
active
Location
Aberdeen, UK, AB11 5QH, United Kingdom

Richard Irvin FM Limited

Matched by exact name
Contract value
£267.5k
Awarded
Not supplied
Contract signed
17 Aug 2025
Award ID
056468-2025-4
Status
active
Location
Aberdeen, UK, AB11 5QH, United Kingdom

Classification

  • CPV50531200 — Gas appliance maintenance services
  • CPV38500000 — Checking and testing apparatus
  • CPV44621221 — Parts of central-heating boilers
  • CPV45259300 — Heating-plant repair and maintenance work
  • CPV50531100 — Repair and maintenance services of boilers
  • CPV71630000 — Technical inspection and testing services

Lots

  • WigtownshireValue not stated
  • StewartryValue not stated
  • NithsdaleValue not stated
  • Annandale & EskdaleValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DGCP-0252
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
2 Jul 2025, 12:00
Description
All tenders will be opened in a secure location and witnessed by members of the procurement team authorised by the Council.

Address

Street Address
Dumfries and Galloway Council, Carruthers House, Dumfries (or via On-Line methods at alternate locations).

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
4

Recurrence

Description
On expiry of the contract term (intent for initial contract term is Three years) and any exercised extensions.

Techniques

Has Electronic Auction
Yes

Expected award period

Starts
2 Jul 2025, 12:00

Tender Period

Ends
2 Jul 2025, 12:00

Contract terms

Performance Terms
For details of the conditions relevant to the contract, please see the MTC Boiler Servicing & Maintenance Invitation to Tender and Specification documents in the Public contract Scotland Tender site Buyer Attachments area of ITT 59398.
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
50531200
Scheme
CPV
Description
Gas appliance maintenance services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
120

Submission Method

electronicSubmission

Participation Fees

Entry 1
Id
1

Type

document

Lots and requirements

Entry 1
Id
1
Title
Wigtownshire
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Wigtownshire region of Dumfries and Galloway. Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates. The services which may be carried out under this contract include: -Gass and Oil Boiler Flues -Air Handling -Gas Taps -Pressurisation Units This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.

Renewal

Description
The contract will operate for an initial three year period with an option to extend for a further 12-month period.

Award criteria

Criteria

Criterion 1
Name
quality
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Stewartry
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Stewartry region of Dumfries and Galloway. Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates. The services which may be carried out under this contract include: -Gass and Oil Boiler Flues -Air Handling -Gas Taps -Pressurisation Units This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.

Renewal

Description
The contract will operate for an initial three year period with an option to extend for a further 12-month period.

Award criteria

Criteria

Criterion 1
Name
quality
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 3
Id
3
Title
Nithsdale
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Nithsdale region of Dumfries and Galloway. Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates. The services which may be carried out under this contract include: -Gass and Oil Boiler Flues -Air Handling -Gas Taps -Pressurisation Units This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.

Renewal

Description
The contract will operate for an initial three year period with an option to extend for a further 12-month period.

Award criteria

Criteria

Criterion 1
Name
quality
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 4
Id
4
Title
Annandale & Eskdale
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Annandale & Eskdale region of Dumfries and Galloway. Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates. The services which may be carried out under this contract include: -Gass and Oil Boiler Flues -Air Handling -Gas Taps -Pressurisation Units This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.

Renewal

Description
The contract will operate for an initial three year period with an option to extend for a further 12-month period.

Award criteria

Criteria

Criterion 1
Name
quality
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Wigtownshire

Delivery locations

Entry 1
Region
UKM92
Entry 2
Region
UKM92

Additional Classifications

Entry 1
Id
45259300
Scheme
CPV
Description
Heating-plant repair and maintenance work
Entry 2
Id
50531100
Scheme
CPV
Description
Repair and maintenance services of boilers
Entry 3
Id
38500000
Scheme
CPV
Description
Checking and testing apparatus
Entry 4
Id
71630000
Scheme
CPV
Description
Technical inspection and testing services
Entry 5
Id
44621221
Scheme
CPV
Description
Parts of central-heating boilers
Item 2
Id
2
Related Lot
2

Delivery Location

Description
Stewartry

Delivery locations

Entry 1
Region
UKM92
Entry 2
Region
UKM92

Additional Classifications

Entry 1
Id
50531100
Scheme
CPV
Description
Repair and maintenance services of boilers
Entry 2
Id
38500000
Scheme
CPV
Description
Checking and testing apparatus
Entry 3
Id
45259300
Scheme
CPV
Description
Heating-plant repair and maintenance work
Entry 4
Id
71630000
Scheme
CPV
Description
Technical inspection and testing services
Entry 5
Id
44621221
Scheme
CPV
Description
Parts of central-heating boilers
Item 3
Id
3
Related Lot
3

Delivery Location

Description
Nithsdale

Delivery locations

Entry 1
Region
UKM92
Entry 2
Region
UKM92

Additional Classifications

Entry 1
Id
45259300
Scheme
CPV
Description
Heating-plant repair and maintenance work
Entry 2
Id
50531100
Scheme
CPV
Description
Repair and maintenance services of boilers
Entry 3
Id
38500000
Scheme
CPV
Description
Checking and testing apparatus
Entry 4
Id
71630000
Scheme
CPV
Description
Technical inspection and testing services
Entry 5
Id
44621221
Scheme
CPV
Description
Parts of central-heating boilers
Item 4
Id
4
Related Lot
4

Delivery Location

Description
Annandale & Eskdale

Delivery locations

Entry 1
Region
UKM92
Entry 2
Region
UKM92

Additional Classifications

Entry 1
Id
45259300
Scheme
CPV
Description
Heating-plant repair and maintenance work
Entry 2
Id
50531100
Scheme
CPV
Description
Repair and maintenance services of boilers
Entry 3
Id
38500000
Scheme
CPV
Description
Checking and testing apparatus
Entry 4
Id
71630000
Scheme
CPV
Description
Technical inspection and testing services
Entry 5
Id
44621221
Scheme
CPV
Description
Parts of central-heating boilers

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-1510
Name
Dumfries and Galloway Council

Roles

buyer

Address

Region
UKM92
Locality
Dumfries
Postal Code
DG1 2HP
Country Name
United Kingdom
Street Address
Procurement Team, Carruthers House

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Dumfries and Galloway Council

Contact

Name
Karen Mclachlan
Telephone
+44 3033333000
Organisation 2
Id
GB-FTS-1511
Name
Dumfries Sheriff Court

Roles

reviewBody

Address

Locality
Dumfries
Postal Code
DG1 2AN
Country Name
United Kingdom
Street Address
Buccleuch Street

Identifier

Legal Name
Dumfries Sheriff Court
Organisation 3
Id
GB-FTS-160839
Name
Gilmour Facility Services ltd

Roles

supplier

Address

Region
UKM
Locality
Kilmarnock
Postal Code
KA1 1DZ
Country Name
United Kingdom
Street Address
5 St Marnock Street, Kilmarnock

Details

Scale
sme

Identifier

Legal Name
Gilmour Facility Services ltd

Contact

Telephone
+44 7809545447
Organisation 4
Id
GB-FTS-119365
Name
Richard Irvin FM Limited

Roles

supplier

Address

Region
UK
Locality
Aberdeen
Postal Code
AB11 5QH
Country Name
United Kingdom
Street Address
Ardent West , North Esplanade West

Details

Scale
sme

Identifier

Legal Name
Richard Irvin FM Limited

Contact

Telephone
+44 1224367000

Award information

Award 1
Id
056468-2025-1
Title
Wigtownshire
Status
active

Suppliers

Supplier 1
Id
GB-FTS-160839
Name
Gilmour Facility Services ltd

Related lots

1
Award 2
Id
056468-2025-2
Title
Stewartry
Status
active

Suppliers

Supplier 1
Id
GB-FTS-160839
Name
Gilmour Facility Services ltd

Related lots

2
Award 3
Id
056468-2025-3
Title
Nithsdale
Status
active

Suppliers

Supplier 1
Id
GB-FTS-119365
Name
Richard Irvin FM Limited

Related lots

3
Award 4
Id
056468-2025-4
Title
Annandale & Eskdale
Status
active

Suppliers

Supplier 1
Id
GB-FTS-119365
Name
Richard Irvin FM Limited

Related lots

4

Contracts and changes

Entry 1
Id
056468-2025-1
Title
Wigtownshire
Status
active
Award ID
056468-2025-1
Date Signed
18 Aug 2025, 00:00

Value

Amount
267,520
Currency
GBP
Entry 2
Id
056468-2025-2
Title
Stewartry
Status
active
Award ID
056468-2025-2
Date Signed
18 Aug 2025, 00:00

Value

Amount
168,960
Currency
GBP
Entry 3
Id
056468-2025-3
Title
Nithsdale
Status
active
Award ID
056468-2025-3
Date Signed
12 Sept 2025, 00:00

Value

Amount
704,000
Currency
GBP
Entry 4
Id
056468-2025-4
Title
Annandale & Eskdale
Status
active
Award ID
056468-2025-4
Date Signed
18 Aug 2025, 00:00

Value

Amount
267,520
Currency
GBP

Recorded locations

  • Buyer location · Dumfries · UKM92 · DG1 2HP · United Kingdom
  • Delivery location · UKM92

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0529cc-2025-09-15T10:48:21+01:00compiled ·