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PROCUREMENT OPPORTUNITY

GCC006191CPU – The Provision of Compute and Storage Services

Glasgow City Council · compiled

Tender information last checkedLast checked 30 Sept 2026, 03:30.

Opportunity overview

The council invites tender bids for the provision of compute and storage services. This procurement will be conducted via the Public Contracts Scotland-Tender portal (PCS-T). The contract is expected to run for an Initial Term of approximately 69 months. The council will have an option to extend the contract for periods of up to 60 months (in total) which will be exercised by the council serving notice on the Bidder in accordance with the council’s Terms and Conditions. The estimated value of this contract over the maximum permitted duration of 129 months (69 plus up to 60) is expected to be within the range of 80,000,000 GBP to 110,000,000 GBP. TUPE may apply to this contract. Please refer to the Procurement Documents contained within PCS-T for full details relating to this opportunity.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

DataVita Limited

Match pending…
Contract value
£44.9m
Awarded
Not supplied
Contract signed
7 Oct 2025
Award ID
070114-2025-GCC006191CPU-1
Status
active
Location
Chapelhall, UK, ML6 8HW, United Kingdom

Classification

  • CPV30200000 — Computer equipment and supplies
  • CPV48620000 — Operating systems
  • CPV48800000 — Information systems and servers
  • CPV48820000 — Servers
  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV72120000 — Hardware disaster-recovery consultancy services
  • CPV72212710 — Backup or recovery software development services
  • CPV72246000 — Systems consultancy services
  • CPV72250000 — System and support services
  • CPV72251000 — Disaster recovery services
  • CPV72252000 — Computer archiving services
  • CPV72253200 — Systems support services
  • CPV72315000 — Data network management and support services
  • CPV72317000 — Data storage services
  • CPV72510000 — Computer-related management services

Lots

  • The council invites tender bids for the provision of compute and storage services. The Service Provider will provide datacentre and cloud infrastructure services to the council. It is anticipated that the Compute and Storage Services shall commence on 01 October 2025 (the ‘Commencement Date’). Following the Due Diligence Period the Service Provider will be required to transition services from the current provider to the Service Provider’s environment during the Implementation Period and prior to the Operational Services Commencement Date of 01 July 2026. At a high level the Services will consist of: 1. A primary Tier 3 datacentre conforming to Tier 3 standards; 2. Disaster Recovery provision conforming to Tier 3 standards; 3. Provision, hosting and management of resilient Virtual server environments; 4. Provision, hosting and management of Physical server environments; 5. Installation, management and maintenance of current and new Operating systems and underpinning services; 6. Provision, hosting and management of scalable Storage services; 7. Backup, restore and archive, including immutable backups; 8. Provision and management of Datacentre internal networking; 9. Datacentre power management and reporting; 10. Connectivity between the Service Provider’s datacentres and the Council’s WAN; 11. Firewall provision, hosting, maintenance, management and configuration; 12. Private cloud infrastructure provision, hosting and management; and 13. Public cloud infrastructure provision and management. As part of the delivery of this service, the Supplier will be required to integrate with the SIAM function. PLEASE NOTE: Due to the nature of the Services, some information related to the procurement is considered sensitive, as it relates to the council’s security systems. In order to maintain confidentiality, the council require that a Confidentiality Agreement is signed by an Economic Operator prior to releasing the confidential information to them as part of this tender process. Economic Operators should complete and return the Confidentiality Agreement found within the Tender Pack in the “Buyer Attachments” area of PCS-T, and submit via the Q&A facility on the PCS-T portal as soon as possible. It is only following completion and return that the council shall send the information via email to the nominated individual listed on the Economic Operator’s Confidentiality Agreement. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
GCC006191CPU
Status
complete
Has Recurrence
Yes
Review Details
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
1
Description
Update to the tender closing date Good Morning, In relation to the Compute and Storage tender / contract notice wan extension is being utilised for this tender closing date from 10th of July 2025 at 12 noon to 14th of July 2025 at 12 noon. Regards Glasgow City Council
Entry 2
Id
2
Description
Updated tender submission deadline.

Unstructured Changes

Entry 1

Where

Label
Time limit
Section
IV.2.2

New Value

Date
14 Jul 2025, 12:00

Old Value

Date
10 Jul 2025, 12:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
14 Jul 2025, 12:00

Old Value

Date
10 Jul 2025, 12:00

Bid Opening

Date
10 Jul 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
This contract has an initial term of 69 months with options to extend for periods of up to 60 months (in total). Reprocurement may therefore take place any time from 2030 onwards.

Expected award period

Starts
10 Jul 2025, 12:00

Tender Period

Ends
10 Jul 2025, 12:00

Contract terms

Performance Terms
Performance requirements related to this contract can be found within the Procurement Documents within the PCS-T portal.

Classification

Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Submission terms

Languages

en

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Not applicable

Applies To

supplier
Criterion 2
Type
economic
Minimum
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:- 4B.4 Financial Ratios - Bidders must comply with the undernoted financial requirements in relation to Trading Performance, Liquidity and Balance Sheet strength in order to participate in the tendering process:- Trading Performance An overall positive outcome on pre-tax profits over a 3 year period. Exceptional items occurring in the normal course of business or non-recurring items can be excluded from calculation. The above would be expressed in the ratio Pre Tax Profit/Turnover. Liquidity Ratios Current Ratio - Current Assets/Current Liabilities Leverage Ratio - Long-term Debt/Net Worth Bidders must achieve a score of 5 and above from a combination of above two liquidity ratios. The scoring methodology for the two liquidity ratios is provided in the ITT. Intangibles can be included for purposes of the Net Worth figure. Balance Sheet Strength Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process. Intangibles can be included for purposes of the Total Assets figure The above would be expressed in the ratio Total Assets/Total Liabilities The above ratios should be calculated on most recent accounts filed at Companies House. For non-UK Companies, the ratios should be calculated on information contained in the most recent audited accounts. Companies that are only required to file abbreviated accounts, must submit full sets of accounts for the last two individual years filed, in order for the three year profitability requirement to be verified. Bidders who have been trading for less than 3 years must provide evidence that they have met the above minimum financial requirements for the period in during which they have been trading. Bidders who do not comply with the above financial requirements, but are part of a Group, may be required to provide a Parent Guarantee (in the Council style) if the Parent company satisfies the financial requirements stipulated above. Where the Bidder is a group of economic operators (such as a consortium), the Lead Party of that group must comply with minimum financial requirements. The Council reserves the right at its own discretion to seek such other information from the Bidder in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Bidder’s economic and financial standing. 4B.5. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Bidder shall take out and maintain, throughout the period of the contract, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000 GBP) in respect of any one event and unlimited in the period. Bidder shall take out and maintain, throughout the period of the contract, Public Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000 GBP) in respect of any one event and unlimited in the period. Bidder shall take out and maintain, throughout the period of the contract, Products Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000GBP) in respect of any one event and in the aggregate. Bidder shall take out and maintain, throughout the period of the contract, Cyber Insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000 GBP) in respect of any one event and unlimited in the period. Bidder shall take out and maintain throughout the period of their services Professional Indemnity insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000 GBP) in respect of any one event and in the aggregate. Please see the ITT for full details.
Description
SPD Section 4B: Economic and Financial Standing SPD Questions: 4B.4 - Financial Ratios 4B.5 - Insurance Request for Documentation: Once the Evaluation of Price and Quality has been completed, the recommended Bidder will be expected to provide all documentation as specified in the SPD. Bidders must supply the relevant information within 5 working days. Failure to provide this information within the specified time may result in your bid being rejected and the Council proceeding with the procurement exercise to the next appropriate bidder.

Applies To

supplier
Criterion 3
Type
technical
Minimum
SPD 4C.1.2 Statement - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Please provide two relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice: (Examples from both public and or private sector customers and clients may be provided). Minimum number of relevant examples: 2 Maximum number of relevant examples: 2 Bidders shall be asked to provide the following information in relation to each of their relevant examples provided: - Confirmation that the services were carried out during the timeframe set out in the question - Information to demonstrate that the client was of a similar size and/or complexity to Glasgow City Council - Description of the services delivered - Information relating to key sub-contractors and / or specialist sub-contractors used A response document is provided for full details to be provided. Bidders responses to 4C.1.2 shall be evaluated and each of the two examples shall be evaluated individually. The Bidder must achieve a rating of at least 60 from the Scoring Methodology table provided in the ITT for each of the two examples provided individually, to be considered to have “passed” this question, ie, two examples each scoring at least 60. Failure to achieve a rating of at least 60 for each example provided shall see the Bidder excluded from further evaluation. The scoring methodology for question 4C.1.2 is described in the ITT. SPD 4C.4 Statement - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a. their standard payment terms b. at least 95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. SPD 4C.7 Statement - Bidders will be required to demonstrate knowledge of the climate emergency and the impact of their organisation, including their organisation’s own scope 1 and 2 emissions. Accepted evidence includes but is not limited to: - A completed copy of the Bidder ‘priority contract’ Climate Change Plan Template, including the bidder’s calculated scope 1 and 2 carbon emissions and their planned projects and actions to reduce their carbon emissions. Guidance on how Bidder Climate Change Plans are evaluated is available on the Sustainable Procurement Tools: Sustainable Procurement (sustainableprocurementtools.scot). Guidance on how Bidder Climate Change Plans are evaluated is provided in the ITT. SPD 4C.10 Statement - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract 4D.1 - The Bidder must hold a third party Cyber Security accreditation to an applicable standard, such as ISO 27001:2022, or equivalent 4D.2 - The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 or equivalent
Description
SPD Section 4C: Technical and Professional ability SPD Questions: 4C.1.2 - Relevant examples 4C.4 - Supply Chain Management/Tracking Systems Used 4C.7 – Environmental Management 4C.10 - Proportion (%) to be Sub-Contracted SPD Section 4D: Quality Assurance and Environmental Management Standards SPD Questions: 4D.1 Quality Management Procedures 4D.2 Environmental Management

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The council invites tender bids for the provision of compute and storage services. The Service Provider will provide datacentre and cloud infrastructure services to the council. It is anticipated that the Compute and Storage Services shall commence on 01 October 2025 (the ‘Commencement Date’). Following the Due Diligence Period the Service Provider will be required to transition services from the current provider to the Service Provider’s environment during the Implementation Period and prior to the Operational Services Commencement Date of 01 July 2026. At a high level the Services will consist of: 1. A primary Tier 3 datacentre conforming to Tier 3 standards; 2. Disaster Recovery provision conforming to Tier 3 standards; 3. Provision, hosting and management of resilient Virtual server environments; 4. Provision, hosting and management of Physical server environments; 5. Installation, management and maintenance of current and new Operating systems and underpinning services; 6. Provision, hosting and management of scalable Storage services; 7. Backup, restore and archive, including immutable backups; 8. Provision and management of Datacentre internal networking; 9. Datacentre power management and reporting; 10. Connectivity between the Service Provider’s datacentres and the Council’s WAN; 11. Firewall provision, hosting, maintenance, management and configuration; 12. Private cloud infrastructure provision, hosting and management; and 13. Public cloud infrastructure provision and management. As part of the delivery of this service, the Supplier will be required to integrate with the SIAM function. PLEASE NOTE: Due to the nature of the Services, some information related to the procurement is considered sensitive, as it relates to the council’s security systems. In order to maintain confidentiality, the council require that a Confidentiality Agreement is signed by an Economic Operator prior to releasing the confidential information to them as part of this tender process. Economic Operators should complete and return the Confidentiality Agreement found within the Tender Pack in the “Buyer Attachments” area of PCS-T, and submit via the Q&A facility on the PCS-T portal as soon as possible. It is only following completion and return that the council shall send the information via email to the nominated individual listed on the Economic Operator’s Confidentiality Agreement. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal

Description
Option to extend for periods of up to an additional 60 months (in total) at the sole discretion of Glasgow City Council.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
70
Criterion 2
Name
Fair Work First
Type
quality
Description
5
Criterion 3
Type
price
Description
25

Contract period

Duration In Days
2,070

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM82
Entry 2
Region
UKM82

Additional Classifications

Entry 1
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support
Entry 2
Id
72510000
Scheme
CPV
Description
Computer-related management services
Entry 3
Id
72317000
Scheme
CPV
Description
Data storage services
Entry 4
Id
30200000
Scheme
CPV
Description
Computer equipment and supplies
Entry 5
Id
72315000
Scheme
CPV
Description
Data network management and support services
Entry 6
Id
48820000
Scheme
CPV
Description
Servers
Entry 7
Id
72246000
Scheme
CPV
Description
Systems consultancy services
Entry 8
Id
72250000
Scheme
CPV
Description
System and support services
Entry 9
Id
72251000
Scheme
CPV
Description
Disaster recovery services
Entry 10
Id
72252000
Scheme
CPV
Description
Computer archiving services
Entry 11
Id
72253200
Scheme
CPV
Description
Systems support services
Entry 12
Id
72120000
Scheme
CPV
Description
Hardware disaster-recovery consultancy services
Entry 13
Id
72212710
Scheme
CPV
Description
Backup or recovery software development services
Entry 14
Id
48800000
Scheme
CPV
Description
Information systems and servers
Entry 15
Id
48620000
Scheme
CPV
Description
Operating systems

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-73933
Name
Glasgow City Council

Roles

buyer
centralPurchasingBody

Address

Region
UKM82
Locality
Glasgow
Postal Code
G2 1DU
Country Name
United Kingdom
Street Address
40 John St, City Chambers

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Glasgow City Council

Contact

Telephone
+44 1412872000
Organisation 2
Id
GB-FTS-18787
Name
Glasgow Sheriff Court & Justice of the Peace Court

Roles

reviewBody

Address

Locality
Glasgow
Postal Code
G5 9DA
Country Name
United Kingdom
Street Address
PO BOX 23, 1 Carlton Place

Identifier

Legal Name
Glasgow Sheriff Court & Justice of the Peace Court

Contact

Organisation 3
Id
GB-FTS-98962
Name
DataVita Limited

Roles

supplier

Address

Region
UK
Locality
Chapelhall
Postal Code
ML6 8HW
Country Name
United Kingdom
Street Address
Fortis Datacentre,, York Road

Details

Scale
large

Identifier

Legal Name
DataVita Limited

Contact

Telephone
+44 917701028

Award information

Award 1
Id
070114-2025-GCC006191CPU-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-98962
Name
DataVita Limited

Related lots

1

Contracts and changes

Entry 1
Id
070114-2025-GCC006191CPU-1
Status
active
Award ID
070114-2025-GCC006191CPU-1
Date Signed
8 Oct 2025, 00:00

Value

Amount
44,932,948.31
Currency
GBP

Recorded locations

  • Buyer location · Glasgow · UKM82 · G2 1DU · United Kingdom
  • Delivery location · UKM82

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0529b4-2025-10-31T13:58:59Zcompiled ·