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PROCUREMENT OPPORTUNITY

Committee Management System

Bournemouth, Christchurch and Poole Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 03:37.

Opportunity overview

Bournemouth, Christchurch and Poole (BCP) Council's Democratic Services require a system for the management of Councillor information, the drafting of reports, the recording of decisions, the scheduling of meetings, and the publication of meeting agendas, minutes and various legislative documents.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

CIVICA UK LIMITED

Matched by number
Contract value
£111.2k
Awarded
Not supplied
Contract signed
10 Nov 2025
Including VAT
£133.5k
Award ID
1
Status
active
Identifier
GB-COH 01628868
Location
London, UKI44, SE1 9LQ, United Kingdom

Classification

  • CPV30196100 — Meeting planners
  • CPV48000000 — Software package and information systems
  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • Lot 1£139k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN771065
Status
complete
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
30 Jun 2025, 14:00

Enquiry period

Ends
16 Jun 2025, 00:00

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
139,000
Currency
GBP
Including VAT
166,800

Renewal

Description
There are 2 available extensions for 12 months.

Suitability

Sme
Yes

Award criteria

Description
Bids will be assessed on a combination of price and quality, weighted as follows: 40% for total price and 60% for quality, based on the questions listed within the Tender Response Part D. The three highest scoring Bidder's at the end of the Stage 3 evaluation will be invited to undertake a demonstration to the Council and will move to Stage 4 of the evaluation where they will be assessed on a combination of Revised Quality Score 30% ,Price Score 40% and Presentation Score 30%. The highest scoring Bidder will be awarded the contract.

Contract period

Ends
31 Mar 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Mar 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
30196100
Scheme
CPV
Description
Meeting planners
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 3
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Published documents

Entry 1
Id
028695-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
30 May 2025, 10:49

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHYY-7342-PRHH
Name
Bournemouth, Christchurch and Poole Council

Roles

buyer

Address

Region
UKK24
Country
GB
Locality
Bournemouth
Postal Code
BH2 6DY
Country Name
United Kingdom
Street Address
BCP Council Civic Centre

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PHYY-7342-PRHH
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-01628868
Name
CIVICA UK LIMITED

Roles

supplier

Address

Region
UKI44
Country
GB
Locality
London
Postal Code
SE1 9LQ
Country Name
United Kingdom
Street Address
Southbank Central, 30 Stamford Street

Details

Vcse
No
Scale
large

Identifier

Id
01628868
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PCMJ-9641-QWWM
Scheme
GB-PPON

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKK24
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
72250000
Scheme
CPV
Description
System and support services

Suppliers

Supplier 1
Id
GB-COH-01628868
Name
CIVICA UK LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
1
Title
Committee Management System
Status
active
Award ID
1
Date Signed
10 Nov 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Amount
111,233.6
Currency
GBP
Including VAT
133,478.32

Period

Ends
31 Mar 2028, 23:59
Starts
10 Nov 2025, 00:00
Max Extent Date
31 Mar 2030, 23:59

Renewal

Description
2 x 12 month extension available.

Documents

Entry 1
Id
074254-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
17 Nov 2025, 09:58

Recorded locations

  • Buyer location · Bournemouth · UKK24 · BH2 6DY · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-052973-2025-11-17T09:58:10ZTender notice on Find a Tender ·