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PROCUREMENT OPPORTUNITY

Electronic Homecare Monitoring and Scheduling System

Gateshead Borough Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 03:33.

Opportunity overview

Gateshead Council is looking to modernise its current electronic monitoring solution for the Domiciliary Care & PRIME (People Regaining Independence by Means of Enablement) Service. Gateshead Council is committed to providing high quality social care and support services for people to enable them to remain at home as independently as possible. We are seeking to procure a fully managed secure Cloud-based electronic care monitoring solution which will include a fully integrated core solution and a care worker mobile application (mobile app) that will • Optimise the deployment of contracted workers • Reduce the time spent by Service Support Workers on visit allocation by at least 55% • The solution should eliminate duplication of tasks and processes by offering an all-in-one solution that integrates care planning and recording, medication management, and care visit scheduling. • It must streamline workflows by reducing the need for manual duplication, especially where current solutions lack full integration and fail to automatically transfer essential information. • When data is input into the solution it must be pulled through to auto populate linked records/areas within the solution to stop the re-entering of the same data and streamline the process. • Maximises workforce capacity • Will provide robust reporting capabilities on service user progress, team performance, and individual worker outcomes • Have the provision to keep all digital records stored within it securely. • Will support the Council with quality assurance, provide evidence and reporting measures to identify outcomes and progress, enabling prompt action for any issues identified.

Classification

  • CPV48100000 — Industry specific software package

Lots

  • Lot 1£525k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
Project OPEN2025916
Status
active
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
How to submit
Tenders must be submitted electronically via the Open system: www.open.org. The reference is Project # OPEN2025916 Electronic Homecare Monitoring and Scheduling System
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
10 Dec 2025, 23:59

Tender Period

Ends
3 Nov 2025, 12:00

Enquiry period

Ends
27 Oct 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
Yes
Has Renewal
Yes

Value

Amount
525,000
Currency
GBP
Including VAT
630,000

Options

Description
The Council require a core system to provide the functionality documented in the specification but are also interested in additional functionality to create further efficiencies if deemed necessary. Suppliers are required to submit costings for additional functionality as part of their pricing schedule response for the Council to review. Any prices for additional functionality submitted within Suppliers' pricing schedule response is not a guarantee of any future business with the Council.

Renewal

Description
2 x 24 month options to extend

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Cost
Type
cost

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 3
Name
Demonstration
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Name
Social Value
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
14 Dec 2030, 23:59
Starts
15 Dec 2025, 00:00
Max Extent Date
14 Dec 2034, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKC22
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48100000
Scheme
CPV
Description
Industry specific software package

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
062220-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
3 Oct 2025, 15:03

Planning and budget

Documents

Entry 1
Id
028403-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
29 May 2025, 11:37

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
12 Jun 2025, 23:59
Description
Closing Date for Return of questionnaire 12th June 2025 12 Noon.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PPGY-1151-NJQN
Name
Gateshead Borough Council

Roles

buyer

Address

Region
UKC22
Country
GB
Locality
Gateshead
Postal Code
NE8 1HH
Country Name
United Kingdom
Street Address
Civic Centre, Regent Terrace

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PPGY-1151-NJQN
Scheme
GB-PPON

Contact

Name
Andrew M Thompson

Recorded locations

  • Buyer location · Gateshead · UKC22 · NE8 1HH · United Kingdom
  • Delivery location · UKC22 · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0528b2-2025-10-03T15:03:08+01:00Preliminary market engagement notice on Find a Tender ·