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PROCUREMENT OPPORTUNITY

BT197 - Chamberlain House Meals Service

Westminster City Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 03:26.

Opportunity overview

The Royal Borough of Kensington and Chelsea (RBKC) has one contract that delivers a meals service to service users at Chamberlain House Day Centre. Chamberlain House is an in-house Day Centre service for older residents and supports up to 15 residents per day, five days per week Monday to Friday. Daily attendance is around eight (8) - 12 residents. Residents attend for a full day and most attend 3-5 days per week. Meal’s consumption over a week is: - Eight (8) – 12 meals per day equating to 40 - 60 meals per week. - Meals are two courses The current contract is due to expire 30 September 2025. New contracts need to be in place from 1 October 2025. RBKC is looking to procure a new service contract to replace this so the Council can meet its statutory duty in meeting assessed, eligible needs, achieve value for money and maintain current high-quality standards. Commissioners wish to procure a single supplier to deliver nutritious, hot meals, which meet users’ cultural and dietary requirements.

Classification

  • CPV15894200 — Prepared meals
  • CPV15894220 — Hospital meals
  • CPV15897300 — Food parcels
  • CPV55300000 — Restaurant and food-serving services
  • CPV55521100 — Meals-on-wheels services
  • CPV75122000 — Administrative healthcare services
  • CPV79342320 — Customer-care services
  • CPV85144100 — Residential nursing care services
  • CPV85312100 — Daycare services
  • CPV85321000 — Administrative social services

Lots

  • Lot 1£90k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
BT197
Status
active
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
How to submit
This opportunity and all associated procurement documents will be accessible via our City of Westminster Procurement and Contracts portal (“the Portal”), kindly visit https://wcc.ukp.app.jaggaer.com and search for the following reference: ITT_30462. If you have any questions, please submit these through the portal. Our portal is free to register on. To view details of the Opportunity via the Portal please click the following link: https://wcc.ukp.app.jaggaer.com/go/63860945019841697F7B Or browse as follows: - Connect to https://wcc.ukp.app.jaggaer.com - Enter your Username and Password - Go to Published Opportunities - Click on the Project Title to view details
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
13 Aug 2025, 17:00

Communication

Future Notice Date
4 Jul 2025, 23:59

Enquiry period

Ends
11 Aug 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
1
Status
active

Value

Amount
90,000
Currency
GBP
Including VAT
108,000

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Description
Most Advantageous Tender Criteria: 30% - Price 70% - Quality

Contract period

Ends
30 Sept 2028, 23:59
Starts
1 Oct 2025, 00:00

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
15894200
Scheme
CPV
Description
Prepared meals
Entry 2
Id
55521100
Scheme
CPV
Description
Meals-on-wheels services
Entry 3
Id
15894220
Scheme
CPV
Description
Hospital meals
Entry 4
Id
55300000
Scheme
CPV
Description
Restaurant and food-serving services
Entry 5
Id
75122000
Scheme
CPV
Description
Administrative healthcare services
Entry 6
Id
85321000
Scheme
CPV
Description
Administrative social services
Entry 7
Id
15897300
Scheme
CPV
Description
Food parcels
Entry 8
Id
85312100
Scheme
CPV
Description
Daycare services
Entry 9
Id
85144100
Scheme
CPV
Description
Residential nursing care services
Entry 10
Id
79342320
Scheme
CPV
Description
Customer-care services

Published documents

Entry 1
Id
043130-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
25 Jul 2025, 13:15

Planning and budget

Documents

Entry 1
Id
028127-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
28 May 2025, 14:14
Entry 2
Id
030915-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
9 Jun 2025, 12:31

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
17 Jun 2025, 23:59
Description
The Royal Borough of Kensington and Chelsea is looking to procure a hot meals service for service users at Chamberlain House Day Centre. A Request For Information (RFI) is available to complete for interested organisations. To take part in the market engagement exercise, interested organisations should complete the RFI document which is available on the councils e-procurement tool ("Jaggaer"), reference SQ_30116 - BT197 - Chamberlain House Meals Service, and the link to Jaggaer can be found here: https://wcc.ukp.app.jaggaer.com/go/02454597019716217883. Please copy and paste onto your browser. Further information can be found on the council’s website here: https://www.westminster.gov.uk/about-council/procurement/our-esourcing-and-contract-management-solution. This questionnaire will not form part of the formal procurement process. All responses are to be submitted via Jaggaer (online procurement portal ref: SQ_30116 - BT197 - Chamberlain House Meals Service, no later than17:00 hrs (GMT) on Tuesday 17th June 2025. The deadline for submitting clarification questions will be at 17:00hrs on Friday 13th June 2025. Our expectation is that a procurement will follow on conclusion of the market engagement exercise. It is to be noted that a UK3 - Planned Procurement Notice relating to the above has also been issued. Once registered, visit this link to find out more and complete a short questionnaire: https://wcc.ukp.app.jaggaer.com/go/02454597019716217883

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PJVD-6261-BPPJ
Name
Westminster City Council

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
SW1E 6QP
Country Name
United Kingdom
Street Address
64 Victoria Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PJVD-6261-BPPJ
Scheme
GB-PPON

Contact

Name
Buying Team
Organisation 2
Id
GB-PPON-PPRX-1592-MXGN
Name
The Royal Borough of Kensington & Chelsea

Roles

buyer

Address

Region
UKI33
Country
GB
Locality
London
Postal Code
W8 7NX
Country Name
United Kingdom
Street Address
Town Hall, Hornton Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PPRX-1592-MXGN
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · London · UKI32 · SW1E 6QP · United Kingdom
  • Delivery location · UKI3 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0527fd-2025-07-25T13:15:40+01:00Preliminary market engagement notice on Find a Tender ·