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PROCUREMENT OPPORTUNITY

School Payroll and HR Administration Services

Cumberland Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 03:22.

Opportunity overview

Cumberland Council plans to establish a framework of up to 4 suppliers who can offer an effective, timely and cost-effective Payroll & HR Administration service to maintained non-chequebook schools within the footprint of Cumberland Council. Currently there are 74 schools who plan to initially use this framework which are predominantly Primary Schools, and range in size of staffing numbers however the numbers may change subject to individual school needs. It is envisaged that a maximum of 4 suppliers will be awarded onto the framework. Further competitions will be conducted under the framework by individual schools (or by the Council on behalf of individual schools) and these will be awarded on price alone.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

CAPITA BUSINESS SERVICES LTD

Matched by number
Shared published award value
£642k
Awarded
3 Jul 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 02299747
Location
London, UKI32, W2 6BD, United Kingdom

LIBERATA UK LIMITED

Matched by number
Shared published award value
£642k
Awarded
3 Jul 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 01238274
Location
London, UKI31, EC2V 6AX, United Kingdom

PAYROLL EASY GROUP LIMITED

Matched by number
Shared published award value
£642k
Awarded
3 Jul 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 13398069
Location
London, UKI32, W1W 5PF, United Kingdom

TIVAAM LTD

Matched by number
Shared published award value
£642k
Awarded
3 Jul 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 08906425
Location
Windsor, UKJ11, SL4 2RX, United Kingdom

Classification

  • CPV79631000 — Personnel and payroll services

Lots

  • Lot 1£642k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN775783
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
The documents are available via The Chest - https://www.the-chest.org.uk/ For support using the chest please contact Proactis, using the supplier support area. For clarifications, please ensure all correspondence is via The Chest using the message area. Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN775783) in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity. To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you. Cumberland Council is fully supportive of all aspects of diversity including ethnicity,race, religion, age, disability and sexual orientation. In this respect Cumberland Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority's supplier audits on all aspects of diversity. The Contracting Authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The contracting authority reserve the right to use any electronic portal during the life of the agreement. The value provided in this notice is only an estimate.
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withReopeningCompetition
Description
Further competitions will be conducted under the framework by individual schools (or by the Council on behalf of individual schools) and these will be awarded on price alone.
Maximum Participants
4

Expected award period

Ends
30 Jun 2025, 23:59

Tender Period

Ends
23 Jun 2025, 12:00

Enquiry period

Ends
11 Jun 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete

Value

Amount
642,000
Currency
GBP
Including VAT
770,400

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
55
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
35
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Jul 2029, 23:59
Starts
1 Aug 2025, 00:00

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKD1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79631000
Scheme
CPV
Description
Personnel and payroll services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
027781-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
27 May 2025, 14:38

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PJGX-9191-DYLV
Name
Cumberland Council

Roles

buyer

Address

Region
UKD12
Country
GB
Locality
Carlisle
Postal Code
CA1 1RD
Country Name
United Kingdom
Street Address
Cumbria House, 107-117 Botchergate

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PJGX-9191-DYLV
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-08906425
Name
TIVAAM LTD

Roles

supplier

Address

Region
UKJ11
Country
GB
Locality
Windsor
Postal Code
SL4 2RX
Country Name
United Kingdom
Street Address
70 Straight Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
08906425
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PZNP-3873-CDQP
Scheme
GB-PPON
Organisation 3
Id
GB-COH-02299747
Name
CAPITA BUSINESS SERVICES LTD

Roles

supplier

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
W2 6BD
Country Name
United Kingdom
Street Address
First Floor, 2 Kingdom Street

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
02299747
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PGJV-4881-DTGT
Scheme
GB-PPON
Organisation 4
Id
GB-COH-13398069
Name
PAYROLL EASY GROUP LIMITED

Roles

supplier

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
W1W 5PF
Country Name
United Kingdom
Street Address
167-169 Great Portland Street

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
13398069
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PLJY-9255-VRXM
Scheme
GB-PPON
Organisation 5
Id
GB-COH-01238274
Name
LIBERATA UK LIMITED

Roles

supplier

Address

Region
UKI31
Country
GB
Locality
London
Postal Code
EC2V 6AX
Country Name
United Kingdom
Street Address
60 Cheapside 2nd Floor Front

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
01238274
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PNZL-2194-VZYZ
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
4 Jul 2025, 00:00
Title
School Payroll and HR Administration Services
Status
active
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
7 Jul 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKD1
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79631000
Scheme
CPV
Description
Personnel and payroll services

Value

Amount
642,000
Currency
GBP
Including VAT
770,400

Documents

Entry 1
Id
038036-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
7 Jul 2025, 18:10

Suppliers

Supplier 1
Id
GB-COH-08906425
Name
TIVAAM LTD
Supplier 2
Id
GB-COH-02299747
Name
CAPITA BUSINESS SERVICES LTD
Supplier 3
Id
GB-COH-13398069
Name
PAYROLL EASY GROUP LIMITED
Supplier 4
Id
GB-COH-01238274
Name
LIBERATA UK LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
29 Jul 2025, 23:59

Related lots

1

Contract period

Ends
31 Jul 2029, 23:59
Starts
1 Aug 2025, 00:00

Standstill Period

Ends
17 Jul 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
School Payroll and HR Administration Services
Status
active
Award ID
1
Date Signed
12 Aug 2025, 00:00
Above Threshold
Yes

Value

Amount
642,000
Currency
GBP
Including VAT
770,400

Period

Ends
31 Jul 2029, 23:59
Starts
12 Aug 2025, 00:00

Documents

Entry 1
Id
048840-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
14 Aug 2025, 15:19

Recorded locations

  • Buyer location · Carlisle · UKD12 · CA1 1RD · United Kingdom
  • Delivery location · UKD1 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-052722-2025-08-14T15:19:05+01:00Tender notice on Find a Tender ·