ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Grounds Maintenance Services

THE UNIVERSITY OF WESTMINSTER · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 03:10.

Opportunity overview

Grounds Maintenance Services and indoor plants: The University is seeking establish a single contract to manage its Grounds Maintenance and internal/external plant services across all University Campuses. The new contract will aim to maintain the standard of existing services and improve on them, where possible. In addition, there will be an aim to: •Develop and maintain a plant asset list across all sites? •Improve reporting and KPI management •Seek efficiencies and cost savings within the contract, where possible.

Classification

  • CPV77314000 — Grounds maintenance services

Lots

  • Lot 1£500k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN776028
Status
active
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure

Procedure

Features
Supplier Selection Questionnaire (SSQ) and Response to Invitation to Tender (ITT) to be received from suppliers SSQ evaluated initially and a maximum of 8 suppliers to proceed to ITT evaluation, based on experience and compliant completion of the SSQ ITT then evaluated and, if required there may be a negotiation and final tender stage. Alternatively, if not required, the successful supplier will be decided at ITT evaluation

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

No Lots Division Rationale
University requires a single supplier for this service

Expected award period

Ends
31 Jul 2025, 23:59

Tender Period

Ends
24 Jun 2025, 12:00

Enquiry period

Ends
23 Jun 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Currency
GBP
Including VAT
500,000

Renewal

Description
Option to extend for 2 years or 2 x 1 year extensions

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Delivery Methodology
Type
quality
Description
Supplier approach to Delivery Methodology Details within tender document

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 2
Name
Resources and Resource Management
Type
quality
Description
Resources and Resource Management Details within tender document

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 3
Name
Mobilisation
Type
quality
Description
Mobilisation plans and approach Details within tender document

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Name
Reporting, KPIs and SLAs
Type
quality
Description
Reporting, KPI's and SLAs Details within tender document

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 5
Name
Added Value, Innovation and Cost saving
Type
quality
Description
Supplier approach to Added Value, Innovation and Cost saving Details within tender document

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 6
Name
Social Value, Climate Emergency and Sustainability
Type
quality
Description
Supplier approach to Social Value, Climate Emergency and Sustainability Details within tender document

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 7
Name
Pricing Proposal
Type
price
Description
Breakdown of Pricing for the contract

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 8
Name
Commercial Approach
Type
cost
Description
Commercial Approach to Additional Iems

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 9
Name
Contract
Type
quality
Description
Proposed Contractual documents

Numbers

Entry 1
Number
5
Weight
percentageExact

Contract period

Ends
31 Oct 2028, 23:59
Starts
1 Nov 2025, 00:00
Max Extent Date
31 Oct 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
77314000
Scheme
CPV
Description
Grounds maintenance services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
027033-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
23 May 2025, 17:04

Planning and budget

No Engagement Notice Rationale
Low value contract and engagement predominantly carried our before Procurement Act 2023 came into force

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-00977818
Name
THE UNIVERSITY OF WESTMINSTER

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
W1B 2HW
Country Name
United Kingdom
Street Address
309 Regent Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
00977818
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PZDG-5552-BTGG
Scheme
GB-PPON

Recorded locations

  • Buyer location · London · UKI32 · W1B 2HW · United Kingdom
  • Delivery location · UKI · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0524c0-2025-05-23T17:04:20+01:00Tender notice on Find a Tender ·