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PROCUREMENT OPPORTUNITY

Supply of iPads to Affinity Learning Partnership

AFFINITY LEARNING PARTNERSHIP · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 03:00.

Opportunity overview

This contract involves the supply and delivery of Apple iPads and accessories to schools within the Affinity Learning Partnership. The supplier will provide the devices, coordinate delivery, and ensure initial configuration where applicable. The contract supports the trust's digital learning strategy.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Sync

Matched by number
Published award value
£219.2k
Awarded
7 Jul 2025
Award ID
1
Status
pending
Identifier
GB-COH 02719704
Location
Manchester, UKD33, M40 5BP, United Kingdom

Classification

  • CPV30213200 — Tablet computer

Lots

  • Lot 1£223k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
iPads - Academic Year 2025/26
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
How to submit
Please email pdhami@affinitylp.co.uk with tender submissions. This should include the Questionnaire being fully completed along with additional information that may be useful to the bid.
Procurement Method Details
Open procedure

Amendments

Entry 1
Id
029663-2025
Description
Clarification to Question 2.5 (Selection Questionnaire) Bidders are advised that while APLP status is referenced as a pass/fail requirement, the Trust will consider bids from Apple Authorised Education Specialists who can demonstrate relevant expertise. No other changes to the scope, value, or submission deadline have been made

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
20 May 2026, 23:59

Expected award period

Ends
11 Jul 2025, 23:59

Tender Period

Ends
30 Jun 2025, 12:00

Submission terms

Electronic Submission Policy
notAllowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes

Value

Amount
223,000
Currency
GBP
Including VAT
267,600

Options

Description
The Contracting Authority reserves the right to purchase additional iPads on an ad hoc basis during the term of the contract, subject to budget availability and operational requirements. These additional purchases will be made under the same pricing, technical specifications, and contractual terms as the initial bulk order of 850 units. This option allows the Trust to meet unforeseen demand, such as: • Increases in pupil numbers; • Expansion of digital learning programmes; • Replacement of damaged or lost devices; • Rollout to new school sites within the Trust. Any additional orders placed under this option must be fulfilled within a maximum of 14 calendar days (2 weeks) from the date of additional orders throughout the one year contract All additional devices must: • Match the agreed technical specification (iPad 11th Gen, 128GB, Wi-Fi, USB-C, etc.); • Be delivered at the same unit price as the original contract; • Include the same accessories and warranty; • Be delivered to school locations as directed by the Contracting Authority. The total number of devices procured under the contract, for any optional purchases, shall not exceed 100 units unless otherwise agreed in writing.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Price
Type
price
Description
Evaluation will be based on the total cost for 850 iPads as per the required specification, inclusive of all accessories, delivery, and any additional charges. Bidders must also confirm unit pricing for any optional future purchases under the terms of the contract.

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Technical Compliance
Type
quality
Description
Bidders must demonstrate that the proposed iPads meet or exceed the minimum technical specification set out in the tender documents. This includes device type, storage capacity, screen size, processor, connectivity, accessories, and warranty. Points will be awarded for full compliance, and additional value (e.g. enhanced warranty, better performance) may receive higher marks.

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 3
Name
Delivery and After-Sales Support
Type
quality
Description
Evaluation will consider the supplier's ability to meet the required delivery timeframes for the initial order and ad hoc purchases (within 14 calendar days). This criterion also includes the quality and clarity of the after-sales service, including warranty handling, device replacements, and technical support.

Numbers

Entry 1
Number
15
Weight
percentageExact

Contract period

Ends
31 Jul 2026, 23:59
Starts
1 Aug 2025, 00:00

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Legal and Financial Capacity Conditions of Participation- Suppliers must be able to demonstrate that they have the legal capacity to enter into a public contract and the financial capability to deliver the contract requirements. No audited accounts or evidence of insurance will be required at the selection stage. However, evidence of adequate insurance cover (e.g. public liability and professional indemnity) may be requested prior to contract award. The Contracting Authority reserves the right to undertake proportionate financial checks on the preferred bidder, such as credit reference agency scores or review of financial statements, to assess economic viability prior to award.
Criterion 2
Type
technical
Description
Suppliers must demonstrate sufficient technical ability to fulfil the contract requirements. This may include evidence of: Successful delivery of similar contracts involving the supply and delivery of tablet devices at a comparable scale. Capacity to meet delivery deadlines, particularly for ad hoc orders within the specified 2-week period. Experience working with education sector clients or multi-site organisations (desirable but not essential). Ability to provide ongoing technical support and warranty fulfilment. Where specific qualifications, certifications, or standards are referenced in the tender documents, equivalent or comparable alternatives will be accepted, provided the supplier can demonstrate that the alternative offers a similar level of quality, performance, and assurance.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 12
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 13
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 14
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 15
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 16
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 17
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 18
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
30213200
Scheme
CPV
Description
Tablet computer

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
A-1639
Format
application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Description
Please complete the Questionnaire, spec and pricing.
Document Type
biddingDocuments
Entry 3
Id
A-1640
Format
application/pdf
Description
Please see the attached Terms and Conditions of Affinity Learning Partnership.
Document Type
biddingDocuments
Entry 4
Id
026247-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
23 May 2025, 12:44
Entry 5
Id
029663-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
3 Jun 2025, 20:51

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-07442789
Name
AFFINITY LEARNING PARTNERSHIP

Roles

buyer

Address

Region
UKG24
Country
GB
Locality
Burton On Trent
Postal Code
DE13 0LL
Country Name
United Kingdom
Street Address
C/O The De Ferrers Academy

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
07442789
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PTCC-7381-XBLV
Scheme
GB-PPON
Organisation 2
Id
GB-COH-02719704
Name
Sync

Roles

supplier

Address

Region
UKD33
Country
GB
Locality
Manchester
Postal Code
M40 5BP
Country Name
United Kingdom
Street Address
Unit 2.3-2.4, Arbeta Northampton Road

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
02719704
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PRPD-2752-ZQDD
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
8 Jul 2025, 00:00
Title
Supply of iPads
Status
pending
Has Options
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
8 Jul 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
30213000
Scheme
CPV
Description
Personal computers

Value

Amount
219,215
Currency
GBP
Including VAT
263,058

Options

Description
Buyer can purchase additional iPads and related accessories throughout the year if needed

Documents

Entry 1
Id
052002-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
28 Aug 2025, 14:11

Suppliers

Supplier 1
Id
GB-COH-02719704
Name
Sync

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
9 Sept 2025, 23:59

Related lots

1

Contract period

Ends
1 Aug 2026, 23:59
Starts
9 Sept 2025, 00:00

Standstill Period

Ends
8 Sept 2025, 23:59

Recorded locations

  • Buyer location · Burton On Trent · UKG24 · DE13 0LL · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-052248-2025-08-28T14:11:10+01:00Tender notice on Find a Tender ·