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PROCUREMENT OPPORTUNITY

Visitor Information System

Corporate Officer of the House of Commons · Pipeline notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 02:42.

Opportunity overview

This contract is for the provision of a Commercial Off The Shelf (COTS) solution that enables the capture and recording of visitor information onto the Parliamentary estate. This contract will be for a 5-year initial term with up to 2-years extension options, in the format of 1+1.

Classification

  • CPV48000000 — Software package and information systems
  • CPV72210000 — Programming services of packaged software products

Lots

  • Lot 1£5m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PI1301712
Status
cancelled
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
1 Sept 2025, 12:00

Procedure

Features
​​The Corporate Officer of the House of Commons and the Corporate Officer of the House of Lords (acting jointly)​ invite interested suppliers to submit a request to participate in the tender for a Commercial Off The Shelf (COTS) solution that enables the capture and recording of visitor information onto the Parliamentary estate, termed a Visitor Information System (VIS) internally. This procurement is being conducted in accordance with s.20 Procurement Act 2023 (“PA 2023”) using the Competitive Flexible Procedure. The first stage of the procurement is to conduct a shortlist evaluation against a set of mandatory criteria and previous technical experience. Following this evaluation, the top 3 scoring Bidders will be invited to submit a full written tender response, and participate in a scored product demonstration. Further details of the procurement process can be found in the Authority's Invitation to Tender document. In order to assist Bidders in navigating through the tender documentation and understanding the project context, the Authority is holding a virtual supplier event on Thursday 7th August. To register your interest in this event, please navigate to the Authority's eSourcing Portal, and send a message via the Portal with the names and contact details of your attendees. A set of tender documents have been provided to support Bidder's PSQ responses, including the Authority's Conditions of Participation. These can be found in the Authority's eSourcing portal using this URL: https://atamis-ukparliament.my.site.com/s/Welcome Tender documents shared at the second stage of the process will only be shared subject to a Non-Disclosure agreement being signed by the shortlisted Bidders.

Amendments

Entry 1
Id
049793-2025
Description
Amended to direct prospective Bidders to the tender documentation where the Conditions of Participation can be found.

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
12 Jan 2026, 23:59

Communication

Future Notice Date
1 Sept 2025, 23:59

Contract terms

Financial Terms
The cost model is split into 4 parts: 1. Implementation charges (Milestone Payments) 2. Support & Maintenance (Fixed Monthly Service Charge) 3. Licencing (Volume Based Pricing) 4. Rate Card (Time & Materials) Further details on the pricing and associated payment terms can be found in the Authority's tender documentation.

Enquiry period

Ends
1 Sept 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
Yes

Value

Amount
5,000,000
Currency
GBP
Including VAT
6,000,000

Options

Description
The Authority may modify the scope and nature of this Contract by either changing, removing, and/or adding additional premises, venues and/or locations. The Authority may modify the scope and nature of this Contract by purchasing Hardware (in respect of printing wearable identifiers and/or Hardware that will be used for the purpose of checking visitors in and out of the Parliamentary Estate) in the event that the Authority (in its complete discretion) makes a decision that Hardware is required to assist  the Authority with either visitor  and/or security management. The Authority may require the supplier to assist the Authority with any projects and/or works that relate to the integration, configuration and/or customisation of the Deliverables.

Renewal

Description
Up to 2 Years

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Written Tender Responses
Type
quality

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
Commercial Proposal
Type
price

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Name
Demonstration
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Name
Social Value
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
8 Feb 2031, 23:59
Starts
9 Feb 2026, 00:00
Max Extent Date
8 Feb 2033, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Details of the legal and financial capacity requirements are included within the Authority's Procurement Specific Questionnaire (PSQ).
Criterion 2
Type
technical
Description
Details of the technical ability conditions are included within the Authority's Procurement Specific Questionnaire (PSQ).

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKI
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
72210000
Scheme
CPV
Description
Programming services of packaged software products

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
042876-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
24 Jul 2025, 15:43
Entry 3
Id
049793-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
19 Aug 2025, 12:06
Entry 4
Id
085232-2025
Format
text/html
Notice Type
UK12
Description
Procurement termination notice on Find a Tender
Document Type
tenderCancellationNotice
Published
22 Dec 2025, 09:27

Planning and budget

Documents

Entry 1
Id
025904-2025
Format
text/html
Notice Type
UK1
Description
Pipeline notice on Find a Tender
Document Type
plannedProcurementNotice
Published
23 May 2025, 10:50

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PQCD-6982-LPZW
Name
Corporate Officer of the House of Commons

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
LONDON
Postal Code
SW1A 0AA
Country Name
United Kingdom
Street Address
Parliament Square

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PQCD-6982-LPZW
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PRMR-5585-NTMY
Name
Corporate Officer of the House of Lords

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
LONDON
Postal Code
SW1A 0AA
Country Name
United Kingdom
Street Address
Parliament Square

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PRMR-5585-NTMY
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Status
cancelled
Status Details
The Contracting Authority has made the decision to terminate this procurement on the grounds of insufficient competition due to the fact that we only had one compliant bid for Stage 2 of this procurement.
Final Status Date
11 Dec 2025, 00:00

Related lots

1

Recorded locations

  • Buyer location · LONDON · UKI32 · SW1A 0AA · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05213c-2025-12-22T09:27:10ZPipeline notice on Find a Tender ·