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PROCUREMENT OPPORTUNITY

Provision of Christmas Light Scheme 2025 on behalf of the London Borough of Hillingdon

London Borough of Hillingdon · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 02:45.

Opportunity overview

The London Borough of Hillingdon required a supplier to provide Christmas Light Scheme for 2025. The Council has traditionally supported the delivery of the Christmas lighting programme in the borough's Town Centres, villages and shopping parades. There are now 28 Christmas lighting schemes that are under the Council's direct management. The contract duration is for one year with the option to extend for a futher one year, up to Sept 2027.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

EVENT POWER ENGINEERING LIMITED

Matched by number
Published award value
£281.9k
Awarded
21 Sept 2025
Award ID
1
Status
active
Identifier
GB-COH 09930039
Location
Bournemouth, UKK24, BH9 3JB, United Kingdom

Classification

  • CPV31522000 — Christmas tree lights

Lots

  • Lot 1£230k

Documents and notices

  • Contract details notice on Find a TenderOpen source ↗
  • Contract award notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • The full suite of tender document can be found via the tender portal, Proactis. Interested bidders must ensure they are registered on Proactis to access the opportunity.Open source ↗
  • The full suite of tender document can be found via the tender portal, Proactis. Interested bidders must ensure they are registered on Proactis to access the opportunity.Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-051f5c
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
How to submit
All tender documents will be made available via the tender portal: https://supplierlive.proactisp2p.com (the Portal).
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
3 May 2027, 23:59

Expected award period

Ends
27 Aug 2025, 23:59

Tender Period

Ends
17 Jun 2025, 13:00

Enquiry period

Ends
10 Jun 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
230,000
Currency
GBP
Including VAT
276,000

Options

Description
The Contract will be for an initial term of one (1) year with an extendable option for a period of one (1) year, giving a total of two (2) years] (the Term).

Renewal

Description
The Contract will be awarded for an initial term of one (1) year, with the option to extend for a further period of up to one (1) additional year, subject to satisfactory performance and continued service requirement. The extension may be exercised at the Authority's discretion, taking into account factors such as contract performance, value for money, and ongoing operational needs. This allows for a maximum potential contract duration of two (2) years in total.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
50% Quality
Type
quality

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
50% Price
Type
price

Numbers

Entry 1
Number
50
Weight
percentageExact

Contract period

Ends
14 Sept 2026, 23:59
Starts
15 Sept 2025, 00:00
Max Extent Date
14 Sept 2027, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
31522000
Scheme
CPV
Description
Christmas tree lights

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Description
The full suite of tender document can be found via the tender portal, Proactis. Interested bidders must ensure they are registered on Proactis to access the opportunity.
Document Type
biddingDocuments
Entry 3
Id
L-2
Description
The full suite of tender document can be found via the tender portal, Proactis. Interested bidders must ensure they are registered on Proactis to access the opportunity.
Document Type
technicalSpecifications
Entry 4
Id
025353-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
22 May 2025, 17:40

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHZZ-4724-NYPH
Name
London Borough of Hillingdon

Roles

buyer

Address

Region
UKI74
Country
GB
Locality
Uxbridge
Postal Code
UB8 1UW
Country Name
United Kingdom
Street Address
Civic Centre

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PHZZ-4724-NYPH
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-09930039
Name
EVENT POWER ENGINEERING LIMITED

Roles

supplier

Address

Region
UKK24
Country
GB
Locality
Bournemouth
Postal Code
BH9 3JB
Country Name
United Kingdom
Street Address
7 Valette Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
09930039
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PWXW-7376-ZVYJ
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
22 Sept 2025, 00:00
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
22 Sept 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI74
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI74
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
31522000
Scheme
CPV
Description
Christmas tree lights

Value

Amount
281,930
Currency
GBP
Including VAT
338,316

Options

Description
The Contract will be for an initial term of one (1) year with an extendable option for a period of one (1) year, giving a total of two (2) years] (the Term).

Renewal

Description
The Contract will be awarded for an initial term of one (1) year, with the option to extend for a further period of up to one (1) additional year, subject to satisfactory performance and continued service requirement. The extension may be exercised at the Authority's discretion, taking into account factors such as contract performance, value for money, and ongoing operational needs. This allows for a maximum potential contract duration of two (2) years in total.

Documents

Entry 1
Id
060576-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
29 Sept 2025, 15:14

Suppliers

Supplier 1
Id
GB-COH-09930039
Name
EVENT POWER ENGINEERING LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
10 Oct 2025, 23:59

Related lots

1

Contract period

Ends
13 Oct 2026, 23:59
Starts
14 Oct 2025, 00:00
Max Extent Date
13 Oct 2027, 23:59

Standstill Period

Ends
8 Oct 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Provision of Christmas Light Scheme 2025 on behalf of the London Borough of Hillingdon
Status
active
Award ID
1
Date Signed
14 Sept 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Currency
GBP
Including VAT
98,914

Period

Ends
15 Sept 2026, 23:59
Starts
14 Sept 2025, 00:00
Max Extent Date
15 Sept 2027, 23:59

Renewal

Description
There is a one year extension option available, which would take the contract term up to Sept 27

Documents

Entry 1
Id
079962-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
5 Dec 2025, 08:34

Recorded locations

  • Buyer location · Uxbridge · UKI74 · UB8 1UW · United Kingdom
  • Delivery location · UKI · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051f5c-2025-12-05T08:34:37ZTender notice on Find a Tender ·