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PROCUREMENT OPPORTUNITY

Provision of Short Breaks Services for Children and Young People with Complex Needs as a result of Disability or Illness

City & County of Swansea · Pipeline notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 02:44.

Opportunity overview

Swansea Council (The Council) is seeking suitably qualified and experienced provider/s who can deliver flexible, child-centred support in a variety of settings-including the child's home and residential settings. Services must be appropriately registered with Care Inspectorate Wales (CIW) and capable of offering individual support, tailored to each child's needs. These services are split into the following two Lots: Lot 1 - Residential Short Breaks Service for Children and Young People with Complex Needs. Provision of a Care Inspectorate for Wales (CIW) Registered facility providing overnight short breaks for children and young people with disabilities, notably those with a physical disability requiring attendance at a specialist provision Lot 2 - Home-Based Short Breaks Service for Children and Young People with Complex Needs. Provision of an overnight short breaks service for children and young people with a disability, that are provided within the family home.

Classification

  • CPV85000000 — Health and social work services

Lots

  • Lot 1 - Residential Short Breaks Service for Children and Young People with Complex Needs £1.9m
  • Lot 2 - Home-Based Short Breaks Service for Children and Young People with Complex Needs£700k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CCS/25/263
Status
active
Published risks
Risk of increasing service user need / demand causing an increase in contract value.
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Tender documents can be accessed through eTenderWales https://etenderwales.ukp.app.jaggaer.com/home.html Please log on to the free eTenderWales system and search for ITT Code: itt_121626 or discerption: Contract for the Provision of Short Breaks Services for Children and Young People with Complex Needs as a result of Disability or Illness
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Award Criteria Details
Tenderers may submit a bid for one or more of the Lot/s, there is no limit to the number of Lot/s a successful tenderer maybe awarded.

Recurrence

Dates

Entry 1
Starts
26 Nov 2030, 23:59

Expected award period

Ends
2 Feb 2026, 23:59

Tender Period

Ends
7 Jan 2026, 12:00

Communication

Future Notice Date
1 Oct 2025, 23:59

Enquiry period

Ends
31 Dec 2025, 12:00

Special regime

lightTouch

Submission terms

Electronic Submission Policy
allowed

Languages

cy
en

Lots and requirements

Entry 1
Id
1
Title
Lot 1 - Residential Short Breaks Service for Children and Young People with Complex Needs
Status
active
Has Options
Yes
Has Renewal
Yes
Description
Provision of a Care Inspectorate for Wales (CIW) Registered facility providing overnight short breaks for children and young people with disabilities, notably those with a physical disability requiring attendance at a specialist provision.

Value

Amount
1,875,000
Currency
GBP
Including VAT
2,250,000

Options

Description
The right to increase/decrease the service provision based on need.

Renewal

Description
Option to extend for up to 24 months

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Name
Price
Type
cost

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2031, 23:59

Selection criteria

Criteria

Criterion 1
Type
technical
Description
Care Inspectorate for Wales (CIW) Registered
Entry 2
Id
2
Title
Lot 2 - Home-Based Short Breaks Service for Children and Young People with Complex Needs
Status
active
Has Options
Yes
Has Renewal
Yes
Description
Provision of a Care Inspectorate Wales (CIW) registered overnight short breaks for children and young people with a disability, that are provided within the family home.

Value

Amount
700,000
Currency
GBP
Including VAT
840,000

Options

Description
The right to increase or decrease services depending on need while the contract is valid.

Renewal

Description
Option to extend for up to 24 months

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Name
Price
Type
cost

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2031, 23:59

Selection criteria

Criteria

Criterion 1
Type
technical
Description
Care Inspectorate Wales (CIW) Registered

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL18
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL18
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKL18
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
077379-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
26 Nov 2025, 15:37

Planning and budget

Documents

Entry 1
Id
025313-2025
Format
text/html
Notice Type
UK1
Description
Pipeline notice on Find a Tender
Document Type
plannedProcurementNotice
Published
22 May 2025, 16:58

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PYYD-8699-BJGD
Name
City & County of Swansea

Roles

buyer

Address

Region
UKL18
Country
GB
Locality
Swansea
Postal Code
SA1 3SN
Country Name
United Kingdom
Street Address
Civic Centre

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PYYD-8699-BJGD
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · Swansea · UKL18 · SA1 3SN · United Kingdom
  • Delivery location · UKL18 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051f3e-2025-11-26T15:37:03ZPipeline notice on Find a Tender ·