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PROCUREMENT OPPORTUNITY

Access Control Systems Technical Services Partner

Government Property Agency · Pipeline notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 02:37.

Opportunity overview

The procurement of an Access Control Systems Technical Services Partner is required to enable the continuance of the service and further development and site deployment of GovPass across the HMG estate.

Classification

  • CPV42961100 — Access control system
  • CPV72200000 — Software programming and consultancy services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C1001060
Status
planned
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
31 Jul 2025, 23:59

Lots and requirements

Entry 1
Id
1
Status
planned
Has Renewal
Yes

Suitability

Sme
Yes

Contract period

Ends
31 Dec 2027, 23:59
Starts
1 Jan 2026, 00:00
Max Extent Date
31 Dec 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
42961100
Scheme
CPV
Description
Access control system
Entry 2
Id
72200000
Scheme
CPV
Description
Software programming and consultancy services

Planning and budget

Documents

Entry 1
Id
025180-2025
Format
text/html
Notice Type
UK1
Description
Pipeline notice on Find a Tender
Document Type
plannedProcurementNotice
Published
22 May 2025, 15:53
Entry 2
Id
030932-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
9 Jun 2025, 13:25

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
11 Jul 2025, 23:59
Description
Engagement process description General The Government Property Agency (GPA), are undertaking a transformational programme of work as part of the One Estates Strategy which forms part of a wider cross Government strategy to modernise His Majesty's Government (HMG) estate, creating better places to work and making it easier for civil servants to do their jobs, providing greater flexibility in how the buildings and the estate are utilised. The GovPass Programme is part of the OneEstate Strategy and is a key enabler of interoperability across the HMG estate, supporting the efficient utilisation of buildings and ways of working through a single building pass that Civil Servants can enrol at multiple sites. It provides secure and efficient access to buildings in a more frictionless manner whilst providing a vendor agnostic technical standard for the UK Government. GovPass is the HMG encryption standard, supported by a cloud infrastructure and pass production facility that is applied to an existing Access Control System, it has now reached the critical mass where the programme needs to transition to the operation of a Business as Usual (BaU) service, scale the deployment wider across the HMG estate and develop the next iteration of the technology to ensure it can meet the challenges presented by Quantum computing. The strategic aspirations of GovPass is to scale across HMG sites, including Hubs and Campuses. FY24/25 was focused on 'Stabilisation', creating and setting the conditions through standardisation, documentation and process. FY25/26 continues to build on those foundations through the 'Consolidation' and operation of a GovPass Minimal Viable Service, testing and proving the concepts as well as planning and building out capacity to achieve the aspirations of the Spending Review. FY26/27 and beyond is focused on 'Growth' as well as continuous service improvement. In addition to this FY26/27 and beyond will develop the next iteration of the technology and continue to develop enhancements to the overall capability. In order to facilitate this the Government Property Agency is seeking a Technical Service Supplier from Q4 FY25/26. An indicative timeline for the procurement is outlined below: Tender Notice - Late July 2025 ITT Response Deadline - Mid September 2025 Notification to Unsuccessful Bidders - Late September 2025 Contract Award Notice (CAN) - Early December 2025 Contract Signing - Mid-December 2025 Engagement Process It is mandatory for any interested suppliers to register on the new Central Digital Platform which is part of the enhanced Find a Tender Service. This procurement will be progressed using the competitive flexible procedure utilising Procurement Act 2023. The Purpose of the pre-market engagement will be to: Share and test draft requirements and key technical documentation. Gather honest and constructive supplier feedback to refine scope, structure, delivery assumptions and risks. Encourage market readiness and stimulate early interest. Ensure transparency, compliance and auditability of supplier interaction. Support the Authority in releasing a clear ITT. Conditions Of Participation in market engagement - Response Pre-Requisites As a pre-requisite to participation in market engagement, all suppliers must express their interest by emailing the Authority at govpass-commercial@gpa.gov.uk and requesting the standard non-disclosure agreement (NDA).Upon signature and return of the NDA, suppliers will be issued with the market engagement information pack. The engagement pack will include: Draft technical requirements A set of engagement questions (responses due by 8 July 2025) A schedule of up to ten available time slots for 1:1 virtual supplier sessions to be held during the week commencing 30 June 2025 Time slots will be allocated on a first-come, first-served basis. Suppliers may use the engagement inbox to request a 1:1 meeting and submit clarification questions. Subject to the NDA submission deadline (24 June 2025) suppliers may request the standard NDA via email to govpass-commercial@gpa.gov.uk . Market engagement sessions will take place week commencing 30 June 2025. Signed NDAs therefore need to be submitted via email to govpass-commercial@gpa.gov.uk no later than 24 June 2025 in order to gain access to the engagement pack. The Authority may, at its sole discretion, reject a request for an NDA made after the 24 June 2025 or reject a completed NDA submitted via govpass-commercial@gpa.gov.uk after the 24 June 2025 as a consequence, interested suppliers would not be permitted to participate in pre-market engagement. Failure to participate in pre-market engagement would not however be a bar to participating in any subsequent tender. Suppliers who sign the NDA will have the opportunity to ask general clarification questions until the 26th June to govpass-commercial@gpa.gov.uk. Nothing in this notification constitutes a commitment to issue an invitation to tender or to award a contract. Any and all costs associated with responding to this EOI must be borne by the supplier.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PGHR-3329-MDGL
Name
Government Property Agency

Roles

buyer

Address

Region
UKG31
Country
GB
Locality
Birmingham
Postal Code
B2 4BJ
Country Name
United Kingdom
Street Address
23 Stephenson Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PGHR-3329-MDGL
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · Birmingham · UKG31 · B2 4BJ · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051ed4-2025-06-09T13:25:40+01:00Pipeline notice on Find a Tender ·