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PROCUREMENT OPPORTUNITY

Future Hosting and Storage Services (FHAS)

DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS · Pipeline notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 02:41.

Opportunity overview

The Defra DDTS (Digital, Data, Technology & Security Services) provides digital services to six organisations within the Defra Group (Authority; Environment Agency; Rural Payments Agency; Animal and Plant Health Agency; Natural England; and Marine Management Organisation), serving locations throughout the UK. Within DDTS resides Group Infrastructure and Operations (GIO), providing critical end-to-end technology services and support to c. 33,000 colleagues across the Defra Group. The Future Hosting and Storage Services (FHAS) will include at its core the following activities: • Data Centre Facilities Management and Site Services (On-Premises). • Cloud Hosting Services o Infrastructure as a Service (IaaS). o Platform as a Service (PaaS). o Software as a Service (SaaS). • Cloud Engineering Services. • Cost Management and Optimisation (FinOps); and • Transformational Services Infrastructure Services • Optional Services The Procurement is being conducted under the Procurement Act 2023, using the Competitive Flexible Procedure (CFP) to provide the optimum outcome for the Authority.

Classification

  • CPV30233100 — Computer storage units
  • CPV48810000 — Information systems
  • CPV50312610 — Maintenance of information technology equipment
  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV72212780 — System, storage and content management software development services
  • CPV72222300 — Information technology services
  • CPV72317000 — Data storage services

Lots

  • Lot 1£245.5m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C25613
Status
active
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
services
How to submit
All submissions must be made using Defra tender portal: https://atamis-9529.my.site.com/s/Welcome
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
4 Sept 2025, 12:00

Covered By

GPA
CPTPP

Procedure

Features
The Authority requires any Potential Supplier to complete a Non-Disclosure Agreement (NDA) prior to getting access to the full documentation set. In order to request the NDA please email Gary.Hayes@defra.gov.uk and Mamun.Islam@defra.gov.uk using the email title, 'FHAS Potential Supplier'. Please include the following information in your email: Company name. Company number. Contact details including email, telephone and preferred person to contact. The Tender will be split into the following high-level stages: Stage One: Requests to Participate and PSQ which will be used to down-select to a range of 3 - 5 Suppliers Stage Two: Invitation to Submit Initial Tender (ISIT) Stage Optional Stage Three: Interim Down Selection ((The Authority may take a minimum of one (1) and a maximum of (5) suppliers through to the next phase of dialogue/negotiations if the interim down-selection is utilised. Further details of the approach used to determine how many Potential Suppliers will progress through to further negotiation will be included in the Invitation to Submit Initial Tenders)). Stage Four: Dialogue and Negotiations Stage Stage Five: Invitation to Submit Final Tender (ISFT) Stage Stage Six: Identification of Preferred Bidder Stage Seven: Standstill and Contract Award Full details of the process and each stage will be detailed in the Conditions of Participation documentation as well as the ISIT documentation. The Authority anticipates that the procedure will include negotiation at Stage Three and Stage Six. Under the PA2023 Section 24, the Authority may refine an award criterion as part of the competitive flexible procedure. It may also, refine the relative importance of the award criteria. Defra will, following the end of negotiations, consider whether it will refine the relative importance of the award criteria by changing the weighting of each criteria within the limits set out in the table below: Award criteria Weighting at Final Tender Range (Percentage Points) Quality 70% - 20% Price 30% + 20% The Authority intends to use Schedule 5, Paragraph 8 of the PA2023.

Amendments

Entry 1
Id
049843-2025
Description
The supporting document had an incorrect Participation Stage submission date of 2nd September 2025. The Participation Stage submission date is the 4th September 2025.
Entry 2
Id
049845-2025
Description
The supporting document had an incorrect Participation Stage submission date of 2nd September 2025. The Participation Stage submission date is the 4th September 2025.

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
1 Aug 2026, 23:59

Communication

Future Notice Date
17 Jun 2025, 23:59

Contract terms

Financial Terms
No payment terms in addition to those mentioned in section 68 of the Procurement Act 2023. Full details can be found in Schedule 11 - Charges and Invoicing draft Contract, which can be seen within the Defra Clinked Data Room Service and the Uk Tender Notice documents.

Enquiry period

Ends
22 Aug 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
Yes
Has Renewal
Yes

Value

Amount
245,500,000
Currency
GBP
Including VAT
294,600,000

Options

Description
The Authority will have the right, and the Supplier will have the obligation to perform, the optional services set out in the Descriptive Document and the Services Description in Schedule 2 of the draft contract.

Renewal

Description
The contract may be extended on the Authority's option for two further periods, each of twelve months (5+1+1), for a total potential contract duration of seven years.

Second Stage

Maximum Candidates
5
Minimum Candidates
3

Award criteria

Criteria

Criterion 1
Name
Potential Suppliers Solution
Type
quality
Description
Suppliers scores for Core Services will account for 35% of their final score Technical Score (out of 70%). .Suppliers Solution services submissions will be scored using the following criteria: Quality - 70% Price - 30% Please see the tender documentation for more details.

Numbers

Entry 1
Number
35
Weight
percentageExact
Criterion 2
Name
Security Solution
Type
quality
Description
Suppliers scores for Security Core Services will account for 5% of their final score Technical Score (out of 70%). Suppliers Security Solution services submissions will be scored using the following criteria: Quality - 70% Price - 30% Please see the tender documentation for more details.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 3
Name
Sustainability and Social Value
Type
quality
Description
Suppliers scores for Sustainability and Social Value (S&SV) will account for 35% of their final score Technical Score (out of 70%). S&SV services submissions will be scored using the following criteria: Quality - 70% Price - 30% Please see the tender documentation for more details.

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Name
Implementation Services
Type
quality
Description
Suppliers scores for Implementation Services will account for 15% of their final score Technical Score (out of 70%). Suppliers Implementation Solution services submissions will be scored using the following criteria: Quality - 70% Price - 30% Please see the tender documentation for more details.

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 5
Name
Price
Type
price
Description
Price – 30 Total Cost of Solution 22.5% Transformation Scenario – Data Centre Exit 2.5% Rate Card Scenario – Blended Cost for Project Services 5%

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
31 Jul 2031, 23:59
Starts
1 Aug 2026, 00:00
Max Extent Date
31 Jul 2033, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
N/A
Criterion 2
Type
technical
Description
N/A
Criterion 3
Description
As described in Conditions of Participation document.
For Reduction
Yes

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 4
Region
UK
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 6
Region
UK
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72222300
Scheme
CPV
Description
Information technology services
Entry 2
Id
50312610
Scheme
CPV
Description
Maintenance of information technology equipment
Entry 3
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support
Entry 4
Id
48810000
Scheme
CPV
Description
Information systems
Entry 5
Id
72317000
Scheme
CPV
Description
Data storage services
Entry 6
Id
72212780
Scheme
CPV
Description
System, storage and content management software development services
Entry 7
Id
30233100
Scheme
CPV
Description
Computer storage units

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
A-4162
Format
application/pdf
Description
Competitive Flexible Procedure Overview
Document Type
biddingDocuments
Entry 3
Id
047419-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
8 Aug 2025, 16:32
Entry 4
Id
049843-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
19 Aug 2025, 13:55
Entry 5
Id
049845-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
19 Aug 2025, 13:55

Planning and budget

Documents

Entry 1
Id
025089-2025
Format
text/html
Notice Type
UK1
Description
Pipeline notice on Find a Tender
Document Type
plannedProcurementNotice
Published
22 May 2025, 15:19

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PNBD-3289-CDGX
Name
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
SW1P 4DF
Country Name
United Kingdom
Street Address
Seacole Building, 2 Marsham Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PNBD-3289-CDGX
Scheme
GB-PPON

Contact

Name
Gary Hayes and Mamun Islam
Telephone
07484681649

Recorded locations

  • Buyer location · London · UKI32 · SW1P 4DF · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051e88-2025-08-19T13:55:40+01:00Pipeline notice on Find a Tender ·