Total Facilities Management

Legal basis

Id

2023/54

Scheme

UKPGA

Uri

https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Procedure

Features

The Tender stages will be run as follows: Stage 1: All interested suppliers can apply to be considered for participation in this procurement exercise, through application via https://www.delta-esourcing.com/ Tenderbox Reference: WH84ASZ9H6 The Procurement Specific Questionnaire ('PSQ') will be evaluated in two (2) parts: Part 1: Mandatory information to be provided by the suppliers, failure to do so and in an accurate manner may lead to exclusion from the procurement process. Part 2: Questions relating to conditions of participation, including standard and technical questions All suppliers that have passed the submission of mandatory information will then be evaluated in accordance with the evaluation criteria provided within the ITP documentation. The top 5 scoring suppliers for the technical questions and who pass all other conditions within the PSQ, including conditions of participation, will be shortlisted to participate in the Invitation to Negotiate ('ITN') stage. Should there not be the maximum number of suppliers capable of meeting the required criteria the number of successful suppliers taken forward to ITN will be reduced accordingly. In the instance where there is a tiebreak for any of the last successful positions, the number of successful suppliers would increase, and include any tied suppliers (set to two decimal places) as additional suppliers for the ITN. Therefore, the maximum number of successful suppliers made may increase where 2 or more suppliers have tied scores in the last successful position. All other suppliers (and non-compliant parties) will be notified as unsuccessful from the process at this stage. NTL reserves the right to not score any question response that had not been provided in line with the instructions provided in the ITP. Stage 2: Suppliers taken through from Stage 1 will be invited to submit their Tender Responses. Tender Responses will have three (3) distinct elements: - Technical Quality with a weighting of 45% - Pricing with a weighting of 45% - Social Value with a weighting of 10% NTL will undertake a comprehensive evaluation process to determine the Most Advantageous Tender (MAT). Tender Responses will initially be checked for compliance, including that all required returnables for the response have been submitted. If NTL does not consider a Tender Response compliant, it reserves the right not to carry out any further evaluation and eliminate the supplier from the procurement. During the ITN stage, suppliers will be invited to submit Interim Submissions prior to the submission of their Tender Responses. Although Interim Submissions will not be formally scored or evaluated, they are intended to support the procurement process by enabling NTL to: - Verify that bidders' approaches are aligned with expectations - Ensure proposed solutions are viable - Identify potential risks at an early stage - Clarify aspects of submissions that are ambiguous or lack sufficient detail The introduction of Interim Submissions is intended to promote continuous alignment between NTL and bidders, reduce risk and improve the overall quality of final tender submissions. At any stage following submission of a Tender Response, NTL reserves the right (but is not obliged) to seek clarification on any aspect of a supplier's submission. NTL may also require Negotiation Meetings in which the supplier may be required to present their Tender Response for the purposes verifying any aspect of that Tender Response. The supplier will be required to make suitable personnel available to NTL in order to resolve NTL's queries. Any clarification discussed at such clarification meetings will be agreed by NTL and the supplier and documented and submitted by the supplier through the message centre on Delta. The specific dates on which these visits can be made will be agreed with the suppliers via the Delta portal during or following the ITN stage. Stage 3 (optional): Following evaluation of the ITN, if required, a minimum of two (2) Tenderers with the highest scores from ITN stage may be invited to submit Best and Final Offers ('BAFO's). NTL strongly encourages all Tenderers to submit competitive tender submissions. Whilst NTL may request BAFOs, Tenderers should not rely on any potential subsequent opportunities for providing improved commercial offers. Further information on the tender process can be found in CFP ITP Part 1 - Instructions & ITN Part 1 - Instructions.

Special regime

Submission terms

Electronic Submission Policy

allowed

Expected award period

Ends

1 Mar 2027, 23:59

Recurrence