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PROCUREMENT OPPORTUNITY

CSW - Tracking and Supporting the Participation of 16-17 (up to 25 SEND) year olds into Education, Employment or Training

Warwickshire County Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 02:17.

Opportunity overview

Warwickshire County Council (the Council), in collaboration with Coventry City Council is seeking a single provider to enhance the participation of 16-17-year-olds in education and training (EET) and to reduce the number of young people who are Not in Education, Employment, or Training (NEET) or whose situation is unknown. Each authority will have its own separate, stand-alone contract and will individually manage the performance of their respective contracts. The service provider will track young people's post 16 participation in education and training and identify NEET young people through the tracking activities, ensuring clear referral pathways to other organisations, including learning providers. Additionally, the provider will identify young people who are at risk of dropping out of learning provision and offer support to help them overcome barriers to engagement in EET. The Service aims to focus on and support young people who are NEET by: 1. encouraging, enabling and assisting young people to participate in education and training. 2. raising awareness of local labour market opportunities. 3. raising aspirations - setting high expectations of every individual. 4. linking to the local authorities for planning and data collection for the Department for Education (DFE). 5. linking with National Careers Service providers, NEET delivery providers and Jobcentre Plus. • The service outlined in this specification will be available to: • all young people in Coventry and Warwickshire who are in Year 11 up to the end of the academic year they turn 18 (up to 25 for young people with an EHCP/Care Leavers); • those young people identified as not in education, employment or training (NEET); • schools, colleges and training providers in Coventry and Warwickshire. The service provider will be compliant with DfE MI Requirements as set out in the DfE's most recent NCCIS Management Information Requirements guidance

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

PROSPECTS SERVICES

Matched by number
Published award value
£3m
Awarded
15 Oct 2025
Award ID
1
Status
active
Identifier
GB-COH 03042176
Location
Oldbury, UKG37, B69 2DG, United Kingdom

Classification

  • CPV80000000 — Education and training services

Lots

  • Lot 1£3m · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CSW - 22532
Status
complete
Published risks
The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded: • The changing needs and requirements of the Council and the changing demands placed on the Council by its customers. increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered • Changes in legislation or national guidance • The identification of additional service recipients, not originally captured by the scope of the contract e.g. same service requirements for 16/17-year-old teenagers where contract is for 18-20s • Opportunities offered by emerging/new technologies.
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSW-JETS is: https://in-tendhost.co.uk/csw-jets/aspx/Home Registration and use of CSW-JETS is free. All correspondence or clarifications relating to this procurement must be via the CSWJETS correspondence function. If you are having trouble registering with CSW-JETS please email us at: procurement@warwickshire.gov.uk Providers must register on CSW-JETS and express an interest in this project and be able to correspond with us about this procurement. Applicants are required to answer all of the questions and return their completed response (including any associated documentation) by: - no later than Tuesday 2nd September 2025 at 12 Noon. via https://in-tendhost.co.uk/csw-jets/aspx/Home. Your tender return must be submitted via the E-tendering portal. You will not be able to upload your tender after the deadline detailed above. Applicants are advised that if their tender response (including any associated documentation) is only partially uploaded within the E-tendering portal by the closing date and time then the system will lock them out and they will not be able to complete their document upload. The Council reserves the right to only evaluate documents received within the E-tendering portal by the closing date and time and applicants are advised that a partial upload is unlikely to be successful. Applicants are therefore recommended to upload their full tender response well in advance of the closing date and time.
Procurement Method Details
Competitive flexible procedure

Covered By

GPA

Procedure

Features
CoP Procurement Specific Questionnaire Applicants must complete Parts 1, 2 and 3 for the Council to identify the applicants to move forward to the 'Award' stage. Only applicants who pass the mandatory pass/fail elements and exceed the stated threshold of 60 out of 100 will pass to the 'Award' stage. Please refer to section 2 for more information. 1 Mandatory Questions Pass/Fail Applicants must answer questions M1 and M2. Applicants must pass this stage in order to proceed to Stage 2. Please refer to Section 4 for more information. 2 Quality (Non-cost) 80% Responses are scored out of a total of 100, only applicants who exceed the stated threshold of 60 out of 100 will pass to Stage 3. Please refer to Section 4 for more information. 3 Cost 20% The contract has a maximum contract value of £483,550 per annum for WCC and a maximum contract value of £480,000 for CCC. To confirm, if bidders submit a cost higher than the maximum contract value they will automatically be excluded from the process/fail this stage. Please refer to Section 4 for more information. 4 Negotiation/Clarification Meeting The Council reserves the right to invite bidders to a clarification meeting with presentation, or to Negotiation Meetings if the Council elects to do this. 5 Award Stage The contract will be awarded to the applicant with the highest Total Score. Please refer to Section 4 for more information. 6 Tie-Break (if required) If there are bids with the same total score, then a Tie-Break process will be used to determine the winner.

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
1 Oct 2025, 23:59

Tender Period

Ends
2 Sept 2025, 12:00

Enquiry period

Ends
18 Aug 2025, 12:00

Special regime

lightTouch

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Currency
GBP
Including VAT
3,000,000

Renewal

Description
The initial contract term will be for 3 years however the Council reserves the right to extend the contract by further periods not exceeding 72 months (6 years) at the discretion of the Council based on the contract performance of the successful applicants.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Cost
Type
cost
Description
20% The contract has a maximum contract value of £483,550 per annum for WCC and a maximum contract value of £480,000 for CCC. To confirm, if bidders submit a cost higher than the maximum contract value they will automatically be excluded from the process and will fail this stage.

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality
Description
Responses are scored out of a total of 100, only applicants who exceed the stated threshold of 60 out of 100 will pass to Stage 3 (Cost) section

Numbers

Entry 1
Number
80
Weight
percentageExact

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2035, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Please see tender documentation
Criterion 2
Type
technical
Description
Please see tender documentation

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKG
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
80000000
Scheme
CPV
Description
Education and training services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
039671-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
14 Jul 2025, 14:43

Planning and budget

Documents

Entry 1
Id
024252-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
21 May 2025, 16:19

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
6 Jun 2025, 23:59
Description
Notification of Market Engagement Event Date: Tuesday 10 June 2025 Time: 1.00 pm Location: Warwickshire County Council, Shire Hall, Market Place, Warwick, CV34 4RL On arrival, please report to reception. This is not a procurement/tender exercise information gathered from the market engagement will enable the Council's to identify the option that best meets the Council's objectives and offers best value for money. To book onto the event: To register for the event please email Apindersidhu@warwickshire.gov.uk by Friday 6 June.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PDTN-5446-NMXW
Name
Warwickshire County Council

Roles

buyer

Address

Region
UKG13
Country
GB
Locality
Warwick
Postal Code
CV34 4SA
Country Name
United Kingdom
Street Address
Shire Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PDTN-5446-NMXW
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PMJC-6861-XJPP
Name
Coventry City Council
Role Details
commissioning and procurement

Roles

buyer

Address

Region
UKG33
Country
GB
Locality
Coventry
Postal Code
CV1 5RR
Country Name
United Kingdom
Street Address
Council House, Earl Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PMJC-6861-XJPP
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-COH-03042176
Name
PROSPECTS SERVICES

Roles

supplier

Address

Region
UKG37
Country
GB
Locality
Oldbury
Postal Code
B69 2DG
Country Name
United Kingdom
Street Address
Black Country House, Rounds Green Road

Details

Vcse
No
Scale
large
Sheltered Workshop
Yes
Public Service Mission Organization
No

Identifier

Id
03042176
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
8KC01
Scheme
GB-NHS

Award information

Award 1
Id
1
Date
16 Oct 2025, 00:00
Title
CSW - Tracking and Supporting the Participation of 16-17 (up to 25 SEND) year olds into Education, Employment or Training
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
16 Oct 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKG
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
80000000
Scheme
CPV
Description
Education and training services

Value

Currency
GBP
Including VAT
3,000,000

Options

Description
The contract may be modified to account for the contract risks identified in the tender documents.

Renewal

Description
The initial contract term will be for 3 years however the Council reserves the right to extend the contract by further periods not exceeding 72 months (6 years) at the discretion of the Council based on the contract performance of the successful applicants.

Documents

Entry 1
Id
065906-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
16 Oct 2025, 13:24

Suppliers

Supplier 1
Id
GB-COH-03042176
Name
PROSPECTS SERVICES

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
27 Nov 2025, 23:59

Related lots

1

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2035, 23:59

Standstill Period

Ends
27 Oct 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
CSW - Tracking and Supporting the Participation of 16-17 (up to 25 SEND) year olds into Education, Employment or Training
Status
active
Award ID
1
Date Signed
28 Oct 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Currency
GBP
Including VAT
3,000,000

Period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2035, 23:59

Renewal

Description
The initial contract term will be for 3 years however the Council reserves the right to extend the contract by further periods not exceeding 72 months (6 years) at the discretion of the Council based on the contract performance of the successful applicants.

Documents

Entry 1
Id
075741-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
20 Nov 2025, 14:49

Recorded locations

  • Buyer location · Warwick · UKG13 · CV34 4SA · United Kingdom
  • Delivery location · UKG · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051bdd-2025-11-20T14:49:46ZPreliminary market engagement notice on Find a Tender ·