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PROCUREMENT OPPORTUNITY

SA244 Term Service Contract for Confined Space Inspections

Caerphilly County Borough Council · Pipeline notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 02:13.

Opportunity overview

Inspection of confined space culverts of various lengths and diameters greater than 900mm in accordance with CS450 and the Service Information.

Classification

  • CPV44132000 — Culvert elements
  • CPV45221220 — Culverts
  • CPV90491000 — Sewer survey services
  • CPV98363000 — Diving services

Lots

  • Lot 1£600k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
SA244
Status
active
Above Threshold
No
Procurement Method
open
Main Procurement Category
works
How to submit
Tenderers must express an interest in this tender by completing the following process:1.Log in to the Proactis Supplier Portal athttps://supplierlive.proactisp2p.com/Account/Login2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.).3.Enter your correct Organisation Name, Details and Primary Contact Details.4.Please make a note of the Organisation IDand User Name, then click "Register".5.You will then receive an email from the system asking you follow a link to activate youraccount.6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to yourprofile.8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you will enter the Supplier Homepage.11.From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button.12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents.14.You can now either complete your response or "Decline" this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.ukWhen submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
2 Sept 2025, 12:00

Communication

Future Notice Date
1 Aug 2025, 23:59

Enquiry period

Ends
26 Aug 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
Yes
Has Renewal
Yes

Value

Amount
600,000
Currency
GBP
Including VAT
720,000

Options

Description
To increase rate quarterly via the BCIS indices

Renewal

Description
Option to extend for up to an additional further three years subject to agreement between both parties

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Price
Type
cost
Description
Total contract sum, 80%, Direct Fee percentage 10%, Subcontract fee percentage 10%

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality
Description
Management of the Contract 20%, Health and Safety 20%, Production of a Written Report 60%

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
3 Nov 2028, 23:59
Starts
3 Nov 2025, 00:00
Max Extent Date
3 Nov 2031, 23:59

Selection criteria

Criteria

Criterion 1
Description
As per the Procurement documents

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL16
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
45221220
Scheme
CPV
Description
Culverts
Entry 2
Id
44132000
Scheme
CPV
Description
Culvert elements
Entry 3
Id
98363000
Scheme
CPV
Description
Diving services
Entry 4
Id
90491000
Scheme
CPV
Description
Sewer survey services

Published documents

Entry 1
Id
046255-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
5 Aug 2025, 16:09

Planning and budget

Documents

Entry 1
Id
024074-2025
Format
text/html
Notice Type
UK1
Description
Pipeline notice on Find a Tender
Document Type
plannedProcurementNotice
Published
21 May 2025, 15:04

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWHP-2369-JPYL
Name
Caerphilly County Borough Council

Roles

buyer

Address

Region
UKL16
Country
GB
Locality
Hengoed
Postal Code
CF82 7PG
Country Name
United Kingdom
Street Address
Penallta House, Tredomen Park

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PWHP-2369-JPYL
Scheme
GB-PPON

Contact

Name
Carl Bugler
Telephone
+441443863269

Recorded locations

  • Buyer location · Hengoed · UKL16 · CF82 7PG · United Kingdom
  • Delivery location · UKL16 · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051b49-2025-08-05T16:09:14+01:00Pipeline notice on Find a Tender ·