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PROCUREMENT OPPORTUNITY

Electronic Patient Care Record (ePCR) System Market Engagement

South Western Ambulance Service NHS Foundation Trust · Pipeline notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 02:18.

Opportunity overview

The current contract supplying the South Western Ambulance Service NHS Foundation Trust (SWAST) with an Electronic Patient Record (EPR) system is due to end mid-2027. A procurement exercise is therefore being planned. SWAST are now engaging the market seeking information, for example to help determine requirements (including potential budget needs) and procurement strategy, whilst understanding current market capacity.

Classification

  • CPV48000000 — Software package and information systems
  • CPV72260000 — Software-related services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
SWAST-3048-DDaT
Status
planned
Above Threshold
Yes
Main Procurement Category
goods

Amendments

Entry 1
Id
063836-2025
Description
***Note: Response deadline extended to midday Friday 24 October 2025***

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
13 Jan 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
planned
Has Renewal
Yes

Suitability

Sme
Yes
Vcse
Yes

Contract period

Ends
30 Jun 2030, 23:59
Starts
1 Jul 2026, 00:00
Max Extent Date
30 Jun 2036, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom
Entry 3
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72260000
Scheme
CPV
Description
Software-related services
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems

Planning and budget

Documents

Entry 1
Id
023322-2025
Format
text/html
Notice Type
UK1
Description
Pipeline notice on Find a Tender
Document Type
plannedProcurementNotice
Published
20 May 2025, 14:40
Entry 2
Id
062484-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
6 Oct 2025, 12:47
Entry 3
Id
063836-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
9 Oct 2025, 15:43

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
24 Oct 2025, 23:59
Description
Suppliers are now invited to request an information pack from procurement@swast.nhs.uk and then voluntarily complete and return your relevant information. Supplier Information is to be submitted by midday Friday 24 October 2025. ***Note: Response deadline extended*** As part of pre-market engagement, SWAST may invite further clarification, including potentially accommodating some sample system demonstrations. Where appropriate, invitations are likely to be sent out to suppliers to carry out demonstrations between the period of 4th - 13th November 2025. Other Ambulance Trusts may become involved in this market engagement exercise, for example SWAST sharing and them reviewing information received and attending any demonstrations alongside SWAST to support their own requirements.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PQXD-1311-BRXL
Name
South Western Ambulance Service NHS Foundation Trust

Roles

buyer

Address

Region
UKK43
Country
GB
Locality
Exeter
Postal Code
EX2 7HY
Country Name
United Kingdom
Street Address
Westcountry House, Abbey Court, Eagle Way, Sowton Industrial Estate

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PQXD-1311-BRXL
Scheme
GB-PPON

Contact

Name
Procurement

Recorded locations

  • Buyer location · Exeter · UKK43 · EX2 7HY · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-051901-2025-10-09T15:43:40+01:00Pipeline notice on Find a Tender ·