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PROCUREMENT OPPORTUNITY

Aspire Academy Trust Supply Agency Services

ASPIRE ACADEMY TRUST · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 02:17.

Opportunity overview

The contract is for the provision of supply agency services for all schools belonging to the Trust. The Trust appointed a single Supply Agency provider to supply this service. It is the Trust's expectation that the Provider is responsible for the operation of the supply agency function and provide both emergency and planned absence cover for teachers and teaching assistants including the following requirements: a. Availability of agency workers that have the required levels of competence and experience to cover the booking requests. b. Provision of a dedicated Account Manager for the Trust c. Best Value for money d. Robust vetting procedures e. Comprehensive management information and reporting, with a dedicated platform f. High levels of school satisfaction. g. Consistently high-performance levels which meet or exceed KPI requirements. h. Consolidated invoicing weekly/ monthly as required. i. Provision of training and expert advice on any legislative requirements related to Agency Workers.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

ZEN EDUCATE LIMITED

Matched by number
Published award value
£10m
Awarded
20 Jul 2025
Award ID
1
Status
active
Identifier
GB-COH 10382721
Location
London, UKI31, EC2V 6DN, United Kingdom

ZEN EDUCATE LIMITED

Matched by number
Contract value
£10m
Awarded
Not supplied
Contract signed
31 Aug 2025
Including VAT
£12m
Award ID
2
Status
active
Identifier
GB-COH 10382721
Location
London, UKI31, EC2V 6DN, United Kingdom

Classification

  • CPV79620000 — Supply services of personnel including temporary staff

Lots

  • Lot LOT-0000£10m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ASP01.52
Status
complete
Published risks
Risks to contract performance are: Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the bookings Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a matereial breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of fire and security systems. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks.
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
5 Jul 2025, 00:59

Tender Period

Ends
23 Jun 2025, 12:00

Contract terms

Financial Terms
Invoices are to be submitted in arrears in a format agreed by the Trust. The Provider must ensure that invoices are raised without delay. Payments will be made by BACS. Invoices shall be supported by detailed electronic information in a format as agreed with the Trust. Completed timesheets shall be submitted electronically (either by the Supply Agency Worker or the Provider) to the Trust for authorisation. The Provider shall only process timesheets that have been authorised by the Trust.

Enquiry period

Ends
23 Jun 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Additional Procurement Categories

goods

Lots and requirements

Entry 1
Id
LOT-0000
Status
complete
Has Renewal
Yes

Value

Amount
10,000,000
Currency
GBP
Including VAT
12,000,000

Renewal

Description
Two further one year extensions (3+1+1)

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Service Provider
Type
quality

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 2
Name
Provision of Temporary Workers
Type
quality

Numbers

Entry 1
Number
12.5
Weight
percentageExact
Criterion 3
Name
Vetting Process & Procedures
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Name
Contract Mobilisation & Management
Type
quality

Numbers

Entry 1
Number
17.5
Weight
percentageExact
Criterion 5
Name
Overall
Type
cost

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
1 Sept 2028, 00:59
Starts
1 Sept 2025, 01:00
Max Extent Date
1 Sept 2030, 00:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
A financial appraisal will be based upon a credit check. Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below or equivalent: a. The Recruitment and Employment Confederation b. The Association of Professional Staffing Companies c. Standards in Recruitment
Criterion 2
Type
technical
Description
Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract.

Items and delivery

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Delivery locations

Entry 1
Region
UKK3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79620000
Scheme
CPV
Description
Supply services of personnel including temporary staff

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
023265-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
20 May 2025, 13:54

Planning and budget

No Engagement Notice Rationale
The justification is that the requirements are not complex or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the supply agency market is known.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PPRM-9434-VNYQ
Name
PHP Law LLP
Role Details
Procurement Consultant

Roles

procuringEntity
processContactPoint

Address

Region
UKK43
Country
GB
Locality
Totnes
Postal Code
TQ9 5RW
Country Name
United Kingdom
Street Address
Unit 3 The Brutus Centre Station Road Totnes

Identifier

Id
PPRM-9434-VNYQ
Scheme
GB-PPON

Contact

Name
Josie Medforth
Telephone
+44 01234567890
Organisation 2
Id
GB-PPON-PRMG-1387-DLGR
Name
Aspire Academy Trust

Roles

buyer

Address

Region
UKK30
Country
GB
Locality
Carclaze, St. Austell, Cornwall,
Postal Code
PL25 4FD
Country Name
United Kingdom
Street Address
20 St Austell Business Park,

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PRMG-1387-DLGR
Scheme
GB-PPON

Contact

Name
Tim Hooper
Organisation 3
Id
GB-COH-07387540
Name
ASPIRE ACADEMY TRUST

Roles

buyer

Address

Region
UKK30
Country
GB
Locality
St. Austell
Postal Code
PL25 4FD
Country Name
United Kingdom
Street Address
Unit 20, St Austell Business Park

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
07387540
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PRMG-1387-DLGR
Scheme
GB-PPON
Organisation 4
Id
GB-COH-09448568
Name
UNIFORM EDUCATION LIMITED

Roles

tenderer

Address

Region
UKI41
Country
GB
Locality
London
Postal Code
EC2A 4TP
Country Name
United Kingdom
Street Address
100 Clifton Street

Details

Vcse
No
Scale
sme

Identifier

Id
09448568
Scheme
GB-COH

Additional Identifiers

Entry 1
Id
PZYX-5535-DYJH
Scheme
GB-PPON
Organisation 5
Id
GB-COH-06903140
Name
REED SPECIALIST RECRUITMENT LIMITED

Roles

tenderer

Address

Region
UKI31
Country
GB
Locality
London
Postal Code
WC2A 1DT
Country Name
United Kingdom
Street Address
Academy Court

Details

Vcse
No
Scale
large

Identifier

Id
06903140
Scheme
GB-COH

Additional Identifiers

Entry 1
Id
PJRD-3246-VDJL
Scheme
GB-PPON
Organisation 6
Id
GB-COH-02389033
Name
RANDSTAD SOLUTIONS LIMITED

Roles

tenderer

Address

Region
UKH21
Country
GB
Locality
Luton
Postal Code
LU1 3LU
Country Name
United Kingdom
Street Address
450 Capability Green

Details

Vcse
No
Scale
large

Identifier

Id
02389033
Scheme
GB-COH

Additional Identifiers

Entry 1
Id
PTLC-1143-DCGD
Scheme
GB-PPON
Organisation 7
Id
GB-COH-11929004
Name
RESPOND RECRUITMENT LIMITED

Roles

tenderer

Address

Region
UKI51
Country
GB
Locality
London
Postal Code
SE8 3BU
Country Name
United Kingdom
Street Address
Curve Serviced Offices

Details

Vcse
No
Scale
sme

Identifier

Id
11929004
Scheme
GB-COH

Additional Identifiers

Entry 1
Id
PLQG-7184-DWWP
Scheme
GB-PPON
Organisation 8
Id
GB-COH-15683052
Name
SAHL RECRUITMENT LTD

Roles

tenderer

Address

Region
UKK11
Country
GB
Locality
Bristol
Postal Code
BS9 3BY
Country Name
United Kingdom
Street Address
The Bristol Office 2nd Floor, 5 High Street, Westbury-on-Trym

Details

Vcse
No
Scale
sme

Identifier

Id
15683052
Scheme
GB-COH

Additional Identifiers

Entry 1
Id
PVLG-1811-JPMJ
Scheme
GB-PPON
Organisation 9
Id
GB-COH-03225158
Name
TEACHING PERSONNEL LIMITED

Roles

tenderer

Address

Region
UKH23
Country
GB
Locality
Welwyn Garden City
Postal Code
AL7 1TW
Country Name
United Kingdom
Street Address
Wallace House

Details

Vcse
No
Scale
large

Identifier

Id
03225158
Scheme
GB-COH

Additional Identifiers

Entry 1
Id
PQMM-4759-HMPG
Scheme
GB-PPON
Organisation 10
Id
GB-COH-10382721
Name
ZEN EDUCATE LIMITED

Roles

supplier

Address

Region
UKI31
Country
GB
Locality
London
Postal Code
EC2V 6DN
Country Name
United Kingdom
Street Address
9th Floor 107 Cheapside

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
10382721
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PHPP-8516-NBNL
Scheme
GB-PPON
Organisation 11
Id
GB-COH-OC429243
Name
PHP LAW LLP
Role Details
Procurement Consultant

Roles

procuringEntity
processContactPoint

Address

Region
UKK43
Country
GB
Locality
Totnes
Postal Code
TQ9 5RW
Country Name
United Kingdom
Street Address
Unit 3 The Brutus Centre

Details

Identifier

Id
OC429243
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PPRM-9434-VNYQ
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
21 Jul 2025, 00:00
Title
Aspire Academy Trust Supply Agency Services
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
22 Jul 2025, 00:00

Items

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Delivery locations

Entry 1
Region
UKK3
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKK3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79620000
Scheme
CPV
Description
Supply services of personnel including temporary staff

Value

Amount
10,000,000
Currency
GBP
Including VAT
12,000,000

Renewal

Description
Two further 12 month extensions (3+1+1)

Documents

Entry 1
Id
042318-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
23 Jul 2025, 11:52

Suppliers

Supplier 1
Id
GB-COH-10382721
Name
ZEN EDUCATE LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
4 Aug 2025, 23:59

Related lots

LOT-0000

Contract period

Ends
31 Aug 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2030, 23:59

Standstill Period

Ends
1 Aug 2025, 23:59
Award 2
Id
2
Status
active
Main Procurement Category
services

Items

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Delivery locations

Entry 1
Region
UKK3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79620000
Scheme
CPV
Description
Supply services of personnel including temporary staff

Suppliers

Supplier 1
Id
GB-COH-10382721
Name
ZEN EDUCATE LIMITED

Related lots

LOT-0000

Contracts and changes

Entry 1
Id
1
Title
Aspire Academy Trust Supply Agency Services
Status
active
Award ID
1
Date Signed
1 Sept 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
10,000,000
Currency
GBP
Including VAT
12,000,000

Period

Ends
31 Aug 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2030, 23:59

Options

Description
To enable additional schools who join the Trust to be included in the contract.

Renewal

Description
Two further 12 month extensions (3+1+1)

Documents

Entry 1
Id
070308-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
3 Nov 2025, 09:40

Agreed Metrics

Entry 1
Id
1
Title
Fill Rate
Description
Percentage of roles successfully filled within the required timeframe
Entry 2
Id
2
Title
Compliance Rate
Description
Percentage of staff with up-to-date DBS checks, references, and safeguarding
Entry 3
Id
3
Title
Feedback Score
Description
Average satisfaction rating from schools on supplied staff
Entry 4
Id
4
Title
Accuracy of Invoicing
Description
Percentage of invoices submitted correctly and on time
Entry 5
Id
5
Title
Response Time
Description
Time taken to respond to queries or issues raised by the Trust
Entry 6
Id
6
Title
Reporting Compliance
Description
Timeliness and completeness of required reports (e.g., usage, spend, diversity)
Entry 7
Id
7
Title
Cost Control
Description
Adherence to agreed pricing structure and avoidance of unapproved charges
Entry 2
Id
2
Title
Aspire Academy Trust Supply Agency Services
Status
active
Award ID
2
Date Signed
1 Sept 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
10,000,000
Currency
GBP
Including VAT
12,000,000

Period

Ends
31 Aug 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2030, 23:59

Options

Description
The right to additional purchases while the contract is valid. To enable additional schools who join the Trust to be included in the contract.

Renewal

Description
Two further 12 month extensions (3+1+1)

Documents

Entry 1
Id
A-8634
Format
application/pdf
Document Type
contractSigned
Entry 2
Id
079198-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
3 Dec 2025, 09:56

Agreed Metrics

Entry 1
Id
1
Title
Fill Rate
Description
Percentage of roles successfully filled within the required timeframe
Entry 2
Id
2
Title
Compliance Rate
Description
Percentage of staff with up-to-date DBS checks, references, and safeguarding
Entry 3
Id
3
Title
Feedback Score
Description
Average satisfaction rating from schools on supplied staff
Entry 4
Id
4
Title
Accuracy of Invoicing
Description
Percentage of invoices submitted correctly and on time
Entry 5
Id
5
Title
Response Time
Description
Time taken to respond to queries or issues raised by the Trust
Entry 6
Id
6
Title
Reporting Compliance
Description
Timeliness and completeness of required reports (e.g., usage, spend, diversity)
Entry 7
Id
7
Title
Cost Control
Description
Adherence to agreed pricing structure and avoidance of unapproved charges

Recorded locations

  • Buyer location · St. Austell · UKK30 · PL25 4FD · United Kingdom
  • Delivery location · UKK3 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0518cf-2025-12-03T09:56:51ZTender notice on Find a Tender ·