Application Development & Support

Procedure

Features

The Application Development and Support contract is being procured through the Competitive Flexible Procedure in accordance with the Procurement Act 2023 ('The Act'). The following steps will be used to decide which supplier progress to Invitation to Tender; • Project Specific Questionnaire (PSQ) - The top 6 tenderers who are fully compliant and have the received highest scores in the Technical Envelope shall be invited to take part in the Invitation to Tender (ITT). Invitation to Tender (ITT), the evaluation shall include various stages in order to arrive at contract award; • Bidder’s conference – Shortly after the ITT is issued, the tenderers will be invited to a Bidder’s Conference to learn more about the Authorities requirements and background to the ITT. • Paper based evaluation of the ITT - The evaluation will access tenderers based on Value for Money (VFM) using the VFM Weighted index. The weighting of the evaluation will be split 60% technical and 40% price. The top three scoring tenderers will progress to the presentation stage. • Presentation stage – The three remaining tenderers will present to the Authority in order to bring to life specific sections of their software development proposal response, which they have detailed in their written ITT response. • Partial second ITT evaluation – The sections of the ITT which are covered in the presentation will be re-evaluated by the Authority following the suppliers’ presentations.; scores can increase, decrease or remain the same. • Contract award – The tenderer offering the best Value for Money (VFM) using the VFM Weighted index will be awarded the contract. The weighting will remain 60% technical and 40% price. Full information on how the procurement procedure including evaluation criteria, strategy and stages of evaluation will be provided within the ITT guidance. The Authority reserves the right under the Procurement Act 2023 to: -To cancel the procurement procedure at any stage. - Not to award a contract as a result of the procurement process. - Make any modifications during a competitive flexible procedure, provided that the deadline to participate or submit a first or only tender has not passed (section 31(1)(b)). - Make non substantial modifications, during a competitive flexible procedure, up to the deadline of the final tendering stage (section 31(2)(a)). - Refine or supplement the award criteria during a competitive flexible procedure (section 24(1)). If there are any changes to the procedure, this will be set out in the ITT supporting documentation.

Legal basis

Id

2023/54

Uri

https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Scheme

UKPGA

Expected award period

Ends

24 Nov 2025, 23:59

Communication

Future Notice Date

30 Jun 2025, 23:59

Contract terms

Financial Terms

The Authority shall pay the Contractor any sums due under such an invoice no later than a period of 30 days from the date on which the Authority has determined that the invoice is valid and undisputed. Payment for Contractor Deliverables will be made by electronic transfer and prior to submitting any claims for payment, the Contractor will be required to register their details (Supplier on-boarding) on the Contracting, Purchasing and Finance (CP&F) electronic procurement tool. Further details are provided in the draft contract which will be provided as part of the ITT.

Enquiry period

Ends

12 Sept 2025, 23:59

Special regime

Submission terms

Electronic Submission Policy

allowed

Documents

Milestones